Saturday, October 31 2015
Minutes September 2015
MINUTES of the Meeting of the Parish Council, held on Thursday 3rd September 2015 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT:, Mr R Shrubb (Chairman) Mr R Hutton (Vice Chairman) Mr R Lewis, Mrs J Barrett, Mr D Sadler, , Mr W Buckland, Mr I Parker , Mrs H Codrai. and 5 members of the public. Cllr , Barrett and Cllr Hamilton were also present.
89. APOLOGIES FOR ABSENCE
Mr. K Martin
90. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr R Shrubb, personal interest, Rookwood Lodge planning application, Mr I Parker, Mrs J Barrett personal interest, planning application, 27 Russell Rd.
91. URGENT ITEMS
None
92. PLANNING
(a) Planning Appeal – Land at rear of Tanglewood – noted.
(b) Planning applications;
| List No | Reference | Application details |
| 32/15 | WW/15/02439/LBC | Mr And Mrs J Hall,Nore House Snow Hill West Wittering Demolition of detached garage and outbuilding, erection of detached utility/garage. DELEGATED DECISION NO OBJECTION |
| WW/15/02400/DOM | Mr Simon Hill-Norton Courts Haugh Rookwood Lane West Wittering Garage, store room with garden store and bin / cycle store to either end respectively. Re-submission of 15/01447/DOM. DELEGATED DECISION NO OBJECTION | |
| 33/15 | WW/15/02328/FUL | Mr Dominic Henly Chichester District Council East Head Snow Hill West Wittering
Recycle up to 3000 tonnes of shingle/sand from the northern tip of East Head to form a low shingle bank behind The Hinge at the southern end of the spit. SUPPORT |
| 34/15 | WW/15/02413/FUL | Mrs Jacqui Ovington ANJ Care Ltd
Heathfield Residential Home Chichester Road West Wittering Change of use of land for siting of mobile home. OBJECTION In AONB, visually intrusive and should be sited at rear of main building, too prominent and close to boundary. |
| WW/15/02574/DOM | Mr Anthony Goddard Rookwood Lodge Rookwood Road West Wittering Extension of existing property with a new 2 storey contemporary structure, plus minor alteration of existing roof, window and external landscaping. NO OBJECTION | |
| WW/15/02597/DOM | Mr P Stickley 14 Elmstead Park Road West Wittering Single storey extension. NO OBJECTION | |
| 35/14 | WW/15/02322/PLD | Mr Paul Cherry 27 Russell Road West Wittering Chichester Single storey rear extension. NO OBJECTION |
| WW/15/02592/DOM | Mr & Mrs Harvey Wood Jasmine Cottage Seaward Drive West Wittering Replacement conservatory and front porch and proposed single storey rear extension and dormer window. NO OBJECTION |
(c) WW/15/02513 Leander Roman Landing,– Non material amendment
Mr Lansley asked if the Council had commented on this application. As it was for a non material amendment it had not been publicised for comment. As it appeared this was a change from the outline permission of 1999 Cllr Barrett agreed to take the matter up with the Planning Officer.
(d) Enforcement matters; – Noted no further progress re Sandpiper Walk and Northfields.
93. MINUTES AND MATTERS ARISING
On a proposal by Mr Hutton, seconded by Mr Buckland the minutes were agreed and signed by the Chairman.
94. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Barrett reported that the lease for the premises for the Youth Club was still not completed because of issues regarding access. He also reported that the Local Plan was now formally adopted with no objections. He confirmed that he was liaising with officers regarding the issues at Marine Drive Car Park to find solutions to the fly tipping issue. Regarding Sandpiper Walk and Northfields he reported that he was still seeking enforcement action, and that a task group was being set up with SW regarding Northfields, which would meet every 3 months to address drainage issues. It was noted that SW would be jetting the drains every 3 months to prevent silting.
Members noted court action regarding the Birdham Rd traveller’s site and the upcoming Peninsular Forum meeting which was going to focus on infrastructure projects which could be funded through the NHB.
95. CLERKS REPORT
(a) Allotments
Members considered quotes for hedge cutting as follows;
Contractor A £335, B £330, C £400
On a proposal by Mr Buckland seconded by Mr Lewis it was agreed to award the work to Contractor C.
(b) Footpaths and Open Spaces
Mr Shrubb reported that a meeting would be held with the contractor to finalise and agree extra works. He reported that the owner of Atherstone House had asked the Council to also remove the tap roots in their lawn following removal of the tree. Following discussion it was agreed to ask the Project Manager to explain how much work the Council has undertaken on the owner’s behalf, but that as a gesture of goodwill may offer up to £200 towards the removal. The Councils Project Manager was asked to negotiate this on behalf of the Council.
Mr Buckland reported that the Sportsfield trees had been inspected and that the report would follow. It was noted that the trees on the southern boundary could be reduced by up to 25% .Mr Hutton reported that the trees on the boundary with the camp site which needed work would be done but that the WP should seek to establish the ownership as some were in the ditch behind the perimeter fence. It was agreed to obtain the deeds and check the ownership.
Mr Sadler reported the poor state of F/P no1 at Itchenor and it was agreed to report this to Nicky Horter.
(c) Sportsfield and Millennium Meadow
Members noted the quotes for the re surfacing of the Pavilion entrance and the rear paved area as follows;
Contractor A, £10,000, B £10,690 and C £10,619 Mr Hutton confirmed he had scrutinised and evaluated the detailed quotes and recommended Contractor B. This was seconded by Mr Lewis and agreed by a majority of the Council
Members also noted that Mr Hutton had identified the properties which had gates leading onto the Sportsfield and agreed to visit the owners with Mr Shrubb.
Quotes for hedge cutting at the Millennium Meadow were considered as follows; Contractor A – £1250, B £675 and C £630. On a proposal by Mr Sadler and seconded by Mrs Barrett it was agreed to award the work to Contractor C.
The Clerk reported that the Football Club had requested a meeting with the Sportsfield WP, this was agreed. Mr Buckland reported that one of the swings had broken and that he had removed it from the play area.
(d) Snowhill -No items
(e) Finance
On a proposal by Mr Hutton and seconded by Mr Buckland accounts for payment were authorised as follows;
| Payee | Details | £ | |
| Wicks Farm | Erecting signs | 33.36 | |
| Sussex Garden Care | Weed spraying, strim cycle path | 256.66 | |
| English Gardens | Pavilion, July | 42.00 | |
| Uniguard | Service fire alarm | 151.20 | |
| Playsafety | Play area Safety report | 121.20 | |
| Wicks Farm | Mow sportsfield | 196.50 | |
| Travis Perkins | Keys | 4.01 | |
| Hennessy Construction | Elms Lane drainage works | 10,380.00 | |
| M Polhill | Tree clearance | 180.00 | |
| Mrs J Brown | Clerks salary and mileage | 1040.78 | |
| Mrs M Waller | Caretaker | 200.00 | |
| Mr D Waller | Litter picking | 100.00 | |
| Wittering and Birdham Scouts | Donation | 50.00 | |
| SWR Garden Services | Mowing etc, footpath strim | 290.00 | |
| SWR Garden Services | Village green hedge | 240.00 | |
| TOTAL | 13,285.71 | ||
(f) Communication and Web site
It was agreed to hold a meeting of the WP on Weds 9th September at 7pm to agree the specification for the web site and the list of preferred contractors.
(g) Parish Assets/Footway Lighting
Mr Parker reported that there had been no further response regarding the Four Seasons store.
(h) Memorial Hall
No items
(i) Twinning
Noted publicity for Wine tasting and Call my Bluff event on 24th October 2015
(j) East Head/CIAG
No items
(k) Emergency Planning
No items
96. CORRESPONDENCE
Members noted items listed in the Clerks report had been circulated.
(a) Parking, Russell Rd – Noted that the owners of the ARC children’s home had cooperated regarding staff parking in Russell Rd.
(b) S106 – Village Hall St Peters Church – Noted that £42k was already allocated for development of the Church Hall with a further £42k emerging.
(c) Pound Rd TRO
Members noted that the original agreement was to contribute £2.5k to this project provided it could be delivered by November 2015. Following discussion it was proposed by Mr Hutton that although the Council supported the TRO it should not part fund it as it would set a precedent for other such projects. This was seconded by Mr Lewis and on a vote of 3 for and 4 against, not carried. A further proposal to contribute £2.5k providing the TRO was delivered by April 2016 by Mr Sadler seconded by Mr Parker was agreed by a vote of 4 for and 3 against.
97. OTHER ITEMS FOR DISCUSSION
(a) Public Conveniences – Pound Rd
Mr Hutton reported that major works were required over the winter periods and suggested a closure during November to February 2016.It was agreed that further details of the work needed would be provided at the next meeting with a view to closing the conveniences for as short a period as possible.
(b) Brambles overhanging the footway – The Crescent and Cakeham Rd
It was agreed to report this to the site owners and to WSCC for removal as a hazard on the footway.
98. OPEN FORUM
A discussion regarding recent traffic issues because the Car Park was shut was held.
There being no further business for discussion the meeting closed at 9.30 pm.
Signed:………………………………………………………………….. Chairman………………………. Date:
The next meeting of the Parish Council will be held on Thursday 1st October 2015 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk