Saturday, September 27 2014
Minutes September 2014
MINUTES of the Meeting of the Parish Council, held on Thursday 4th September 2014 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr K Martin, (Chairman) Mr R Shrubb, (Vice Chairman), Mr W Buckland, Mr C Pine , Mrs H Codrai, Mr D Wright, Mrs J Barrett Mr D Sadler, Mr I Parker and 11 members of the public.
77. APOLOGIES FOR ABSENCE
None
78. DECLARATIONS UNDER THE CODE OF CONDUCT
Planning Applications – Mr D Wright, personal, Farmouse, Rookwood Rd. Mr I Parker, personal, 44 Marine Drive and prejudicial, Community Right to Bid, The Old House at Home.
79. PLANNING APPLICATIONS
The Council discussed the following planning applications;
| List No | Reference | Application details |
| 32/14 | WW/14/02329/DOM | Mrs Judith Leatham,Farmhouse Rookwood Lane West Wittering Variation of condition 2 of permission WW/14/00104/DOM. NO OBJECTION |
| WW/14/02339/FUL | Ms Jennie Halsall White Gates 44 Marine Drive West Wittering Demolition of existing dwelling house and garage and construction of 1 no. two storey dwelling house and garage. NO OBJECTION | |
| WW/14/02431/DOM | Mr And Mrs R Gray Copperfields Seaward Drive West Wittering
Alterations and single storey extension. Erection of new car port. NO OBJECTION |
|
| 33/14 | WW/14/02004/DOM - | Mr And Mrs Esther Burley
Coombe Cottage 22 Jolliffe Road West Wittering Retrospective application for installation of 2 no. Velux roof lights on north elevation COMMENT obscured glass required to prevent overlooking |
| WW/14/02537/FUL | Keeble Grant Ltd Hey Boys 44 Marine Drive West West Wittering
Demolition of existing detached bungalow and garage and erection of replacement house. COMMENT Obscured glass required to ensure privacy |
|
| WW/14/02539/FUL | Mr And Mrs Denman Thatchways West Strand West Wittering Demolition of existing dwelling and garage and construction of replacement dwelling and bike shed/plant room/sauna and bin store. NO OBJECTION | |
| 34/14 | WW/14/02753/TCA - | Nicolette And Richard Pike Inglenook Pound Road West Wittering Notification of intention to fell 1 no. Bay tree (1), 1 no. Leyland Cypress tree (6), 1 no. Crab Apple tree and unknown shrubs (7). Reduce back to old wound points 2 no. Bay trees (4 and 5). Reduce height by 2m and reduce sides by 1m on 1 no. Holly tree (10). NO OBJECTION |
| 35/14 | WW/14/02671/FUL | Mr Ewan Mchardy 51 Marine Drive West, West Wittering Demolition of existing dwelling and replacement with 2 no. dwellings (semi-detached houses) and associated works. OBJECTION Overdevelopment and contrary to VDS as reducing gaps between properties alters the character of the area. |
(a) Variation to Condition 4 – Land at Chaucer Drive
The Chairman opened the meeting to allow Cllr Barrett to explain that CDC would enter into a legal agreement to prevent properties being occupied until the foul water disposal scheme was approved. A Temporary Stop Notice had been considered but this may result in a claim for compensation so this was the option that CDC was considering. He also confirmed that CDC was aware of the breach of the CMP regarding access and parking. Members also noted that SW will need to provide a detailed specification for the work to upgrade the pumping station. Following discussion it was agreed that the Chairman would attend the Planning Committee meeting on behalf of the Parish and that the Clerk would respond to the CDC Enforcement Officer proposing that CDC responds to the variation of Condition 4 once it is satisfied that the developer has complied with all the other planning conditions and the SW scheme is approved.
Mr Buckland stated that the access was dangerous and that 2 mirrors had been put on the verge in Church Rd. Members noted that EW&B PC had reported this to WSCC. The Clerk was asked to contact the Clerk and provide a letter of support from WWPC.
(b) Condition 19 – Northfields development
Members noted that this matter was not on the Planning Agenda for September as SW had not provided the reports necessary for determination.
(c) WW Neighbourhood Development Plan
The Chairman reported that he and Mr Sadler had met with Rowena Tyler from AiRS. She had agreed to provide a scope of work and a quote for the service they provide. The Clerk was asked to use the scope to obtain further prices from other bodies that could provide the work required.
(d) Community Right to Bid – The Old House at Home and Four Seasons Store
Members discussed the possibility of these properties being included on the Community Asset Register.
Mr Sadler stated that there was land and buildings in the Parish in addition to these which should be considered for inclusion. He proposed that a full list of all such potential assets be drawn up and circulated to Members for discussion at the next meeting. This was seconded by Mrs Barrett, and all agreed. The Clerk was asked to circulate details of the process for the Community Right to Bid.
(e) Local Plan Hearing – Registration
It was agreed that the Parish Council would register to be able to give verbal evidence at the Local Plan Hearing.
(f) Western Manhood Parishes Consortium.
Mr Pine reported that he had attended the first meeting and notes had been circulated.
80. MINUTES AND MATTERS ARISING
On a proposal by Mr Parker, seconded by Mr Shrubb, the minutes were approved and signed by the Chairman.
81. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Barrett agreed to follow up complaints regarding the builders rubbish and landscaping issues at the new development in Piggery Hall lane.
82. CLERKS REPORT
(g) Allotments
Mr Pine reported that the Working Party recommended a Deposit Scheme for new applicants be introduced. He proposed that a fee of £25 is paid as a deposit, and returned if the plot was vacated in an acceptable condition. This was seconded by Mr Buckland and all agreed. The Clerk reported that a number of plots needed attention and it was agreed to write to the tenants.
(h) Footpaths and Open Spaces
The Council considered 2 quotes for hedge cutting at the Millennium Meadow and Allotments as follows;
Contractor A – £ 1800 and £400
Contractor B – £640 and £330
Contractor C – £1250 and £400
On a proposal by Mr Pine and seconded by Mr Wright, it was agreed to award this work to Contractor B.
Mr Shrubb reported that the Operation Watershed grant form had been submitted to WSCC and the Clerk was asked to chase up the 2 further quotes required.
The Council considered the Tree Hazard survey report, and quotes for the urgent work required were as follows;
Contractor A – 650
Contractor B – £ 295
The Chairman proposed that Mr Shrubb be authorised to appoint the appropriate contractor up to the sum of £650 this was seconded by Mr Wright and all agreed.
Members noted some issues with the Public Conveniences and work required to the plumbing, Mr Shrubb was obtaining quotes for this work which he felt should have been in order before the toilets were handed over. Members also noted lack of waste collection and problems with hand washing facilities. It was agreed that a meeting was needed with CDC and Mr Wright proposed that Mr Shrubb obtain the necessary quotes. This was seconded by Mr Martin and all agreed.
Mr Shrubb also reported that the footpath from Piggery Hall Lane (opposite Acre St) was blocked again and it had been reported to WSCC who were reluctant to instigate legal proceedings against landowners. It was agreed to contact WSCC Rights of Way again.
(i) Sportsfield
Members considered a quote for deep cleaning of the Pavilion Changing rooms of £150. On a proposal by Mr Shrubb, seconded by Mr Buckland this was approved. It was noted that the Pavilion toilets were still leaking and that the repairs were in hand. It was agreed to ask Mr Ruff to repair the chestnut paling at the gate entrance.
The Council also considered the recent safety report for the play area. On a proposal by Mr Shrubb, seconded by Mr Parker it was agreed to ask the supplier to attend to the maintenance defects and to quote for a new bench and check the corroded bar on the swing equipment.
Mr Buckland updated the Council on the planning application for tennis courts. He had discussed the matter with Sport England and explained this to the Planning Officer. Members agreed that the application could now be resubmitted.
(j) Snowhill
Mr Shrubb reported that some graffiti had appeared on and around the sluice. Mr Sadler agreed to photograph this and discuss with WWE.
(k) Memorial Hall
No items
(l) Finance
No items
(m) Communication and Web site
Agreed to ask Access by Design to increase the number of mailboxes for email recipients.
(n) Parish Assets
No items
(o) Footway Lighting
Mr Parker reported that a quote had been received from SEC for 1 additional footway light in Elms Lane on the footway to the south outside the Memorial Hall car park entrance. The cost for the installation and new column would be £1978.52 and on a proposal by Mr Parker, seconded by Mr Buckland a majority of members agreed.
Mr Martin asked for his comments regarding the additional light to be recorded in the minutes as he regarded the light as unnecessary and a waste of public money, and against the views of residents of Elms Lane.
(p) Twinning
Noted the next meeting was on 9th September 2014.
(q) East Head/CIAG/Wittering Flood Defences
No items
(r) Peninsula Forum
Noted the meeting on 1/9/2014 included a presentation on grants. Mr Sadler reported that his recent meeting regarding GLAM would be considered at a later Peninsula meeting.
83. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
(b) Complaint re noise on beach August 2014 – Noted and no action taken.
(c) Annual Meeting with Parishes – CDC 21/10/2104Members noted this meeting and Mr Martin and Mr Shrubb agreed to attend. Members agreed that 2 meetings per year on different days of the week was helpful, however did ask the Clerk to make the point that Parishes did not see evidence of consultation working both ways..
84. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| Good Directions Ltd | Seat | 597.60 |
| C Tranchant | Pavilion Garden – July | 42.00 |
| AiRs | Subscription | 50.00 |
| Viking | Printer cartridge | 194.34 |
| BT | Pavilion line | 83.63 |
| Wicks Farm Holiday Park | Materials | 41.97 |
| Mrs J Brown | Salary and mileage | 898.91 |
| SEC | Public conveniences | 218.77 |
| SEC | Sports Pavilion | 569.37 |
| Mr D Waller | Litter picking | 100.00 |
| Mrs M Waller | Caretaking | 200.00 |
| SWR Garden Services | Village Green hedge | 240.00 |
| SWR Garden Services | Mowing and strimming | 240.00 |
| Mr k Martin | Printer supplies | 444.19 |
| B Aylmore | Clear gutters Pavilion | 140.00 |
| Wicks Farm Holiday Park | Sportsfield strim | 54.00 |
| Wicks Farm Holiday Park | Repairs public conveniences | 57.00 |
| TOTAL | 4171.78 | |
(b) On a proposal by Mr Wright, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
(c) Clerks Salary
Members discussed the additional hours required to service the additional planning meeting. On a proposal by Mr Shrubb, seconded by Mr Sadler it was agreed that the Clerk would be paid for an additional 5 hours per month until 31st march 2015 when the matter would be reviewed.
85. OTHER ITEMS FOR DISCUSSION
(d) Village Green
(e) Mrs Barrett asked if an additional tree which needed ivy removing could be added to the schedule of tree work.
(f) Signs on Verges
Mr Sadler reported the large signs outside Northleigh Farm which could cause obstruction of the highway and also the A board sign for The Lamb. The Clerk was asked to report these and to ask The Lamb to move their sign.
86. OPEN FORUM
Mr Goldsmith reported that the drain and gulley in Cakeham Road has possible collapsed which was why flooding was still occurring.
Mr Codrai asked if the Stagecoach bus sign could be rotated so as to provide better sight lines along Cakeham Road. He also asked if the twitten between Howard Ave and Marine Drive could be resurfaced.
Cllr Barrett suggested that a presentation on Community Assets could be arranged at the Peninsula Forum meeting on 1stDecember
There being no further business for discussion the meeting closed at 9.50 pm.
Signed: ……………………………………………………………………………………………………….. Date: …………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 18th September 2014 (planning only) in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk