Tuesday, September 24 2013
Minutes September 2013
MINUTES of the Meeting of the Parish Council, held on Thursday 5th September 2013 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr K Martin, (Chairman) Mr. Shrubb (Vice Chairman), Mr C Pine, Mr I Parker, Mr W Buckland, Mr Wright until item 234 (c) Mrs J Barrett, Mr D Sadler and 11 members of the public. Cllr Montyn, and Cllr Marshall were also in attendance.
229. APOLOGIES FOR ABSENCE
Mr S Jennings,
230. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr. Wright declared an interest in the planning application for West House, and also the item concerning the Allotments.
231. PLANNING APPLICATIONS
The Council discussed the following planning applications;
| List No | Reference | Application details |
| 31/13 | WW/13/02250/FUL | Mr T Gatacre West House East Strand West
Construction of Greenhouse, Two Timber sheds, associated hedge planting to the North of West House (Revision to Greenhouses, Timber Sheds and Walled Garden Permitted under WW/02122/FUL) OBJECTION Adverse impact on street scene |
| WW/13/02043/DOM | Mr And Mrs Edward Hickman Baytrees 11 The Wad West Wittering First floor front and ground floor rear extensions to dwelling house NO OBJECTION | |
| 32/13 | NONE | |
| 33/13 | WW/13/02535/DOM | Mr & Mrs Sheppard 14 The Wad West Wittering Loft conversion with three dormer windows and demolition of conservatory NO OBJECTION |
| 34/13 | WW/13/01901/FUL | Ms Christine Osborne Glentana 49 The Crescent West Wittering Removal of condition no. 11 on application no. WW/04/03997/OUT to allow first floor accommodation NO OBJECTION |
| 35/13 | NONE |
(a) Neighbourhood Development Plan
Mrs Barrett reported that a meeting had been held in July 2013, and that a workshop day to formulate the questionnaire would be arranged. The next meeting was on 30th September and Mr Sadler agreed to join the group.
(b) CDC – Changes to Development Control Management
The Clerk reported that a seminar was being arranged for Parishes on Friday 1st November 2013 and Mr Sadler and Mr Pine agreed to attend.
Members discussed the IT equipment needed to support the Council in commenting on plans on line. On a proposal by Mr Martin, seconded by Mr Parker, it was agreed to obtain the appropriate equipment up to the value of £1000.
(c) Breach of planning condition – Northfields
Mr Martin referred to the correspondence from CDC Enforcement Officer and the confirmation that Southern Water would be undertaking work to substantially improve the foul water draining in the Summerfield Rd area. He opened the meeting to allow Ms Ash to explain that she had been informed that the work would take approx 2 months and residents would be informed when the work would be taking place.
Cllr Montyn added that he had requested that SW and CDC meet to establish how this breach of condition occurred in the first place.
(d) Land at Chaucer Close
Members noted that a public exhibition had been held by the developer.
232. MINUTES AND MATTERS ARISING
On a proposal by Mr Pine and seconded by Mr Buckland, the minutes were agreed and signed by the Chairman.
233. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Marshall updated members on the Local Plan Review progress and confirmed that there had been no changes for West Wittering. Cllr Montyn explained that emergency repairs to the bridge at Chichester marina were essential and that resources had had to be redeployed from elsewhere. He also explained that he was supporting enforcement action against the vehicles advertising on highway land.
234. CLERKS REPORT
(a) Allotments
Mrs Megeney reported that there was 1 vacant plot and a small waiting list. Members considered the quotations for hedge cutting at the allotment and at the cricket field as follows;
Contractor A – Allotment £ 140, Cricket Field £720
Contractor B – Allotment £ 150, Cricket Field £ 600
Mr Parker proposed that contractor B should be awarded this work, seconded by Mr Sadler and members agreed.
Members also discussed a request from the Allotment Association to consider cutting the hedge on the western boundary. It was agreed to ask the Working Party to discuss this with Mr Wright and report back at the next meeting with a quote if necessary.
(b) Footpaths and Open Spaces
Members considered the Tree hazard report and agreed that quotations for the required safety work should be sought. The southern boundary of the Sportsfield was also discussed. Mr Pine recommended clearance of brambles and undergrowth, including some self seeded trees growing in the ditch and into adjoining householder’s fences. It was agreed this work should be done alongside the tree works and Mr Shrubb agreed to provide a suitable specification and obtain quotes.
Mr Martin reported that the draft agreement with WWE regarding the maintenance of the public conveniences still needed further discussion. It was agreed that he and Mr Shrubb would meet with WWE and report back at the next meeting.
Mr Shrubb informed members that he and the Chairman would be attending a meeting on 6th September to discuss land drainage and that he would report back at the next meeting.
(c) Sportsfield Management
Mr Buckland reported that he WP had met with representatives of the Football club. It was agreed to move the adult pitch 3m nearer the eastern boundary, and the Club asked if the Parish Council would fund moving the goal posts. Mr Buckland agreed that advice should also be sought from the FA regarding the required run off for this size pitch and the final position of the Courts. The football club also asked the Council to consider a gate in the fence to make retrieving footballs easier. Mr Parker agreed to discuss this with the owner of Nunnington campsite. Mr Shrubb asked if the proposed tennis courts would be up against the play area boundary, and asked if an opinion could be sought from RoSPA regarding safety of users of the play area.
The Chairman expressed his concern about the proposed users of the tennis courts, Mr Pine referred to the consultation during the production of the VDS and the support for such facilities in the village.
Members also considered the Football Club request for netting to be erected on scaffold poles to prevent ball being lost over the rear fence on the southern boundary. It was agreed that Mr Buckland would visit the properties affected and discuss the matter.
Regarding the fire alarm testing, Mr. Wright produced a quote for a local contractor. As a further quote was required Mr Parker agreed to chase a further contractor.
Regarding the H&S reporting Mrs Barrett asked for contact details for the Cricket Club. The play area safety report was also considered and the quote to repair some items costing £729. On a proposal by Mr Shrubb, seconded by Mr Buckland it was agreed to proceed with this work.
Members discussed the use of the trim trail equipment and comments regarding its maintenance. It was agreed to ask the Football Club if it was of value and if it was used for its purpose because of the amount of litter in the area.
(d) Snowhill
The Chairman reported that he and Mr Shrubb had a positive meeting with the Chichester Access group regarding the access to the sluice. He also referred to WWE and their comments regarding the fencing of the sluice. Discussions will continue and will be reported to the Council. Mr Shrubb raised the question of the memorial bench by the sluice, and as it was seen to encourage access he proposed that it be removed and replaced at another location on Snowhill, This was seconded by Mr Martin and members agreed.
(e) Memorial Hall
No items
(f) Finance
No items
(g) Village Green
No items.
(h) Twinning
No items
(i) Communication and Web site
No new items
(j) Footway Lighting
No items
(k) East Head/CIAG/Wittering Flood Defences
No items
(l) Emergency Planning
No items
(m) Peninsula Forum meeting
No items.
235. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
(b) Community Resilience Seminar WSCC – Mr Parker and Mr Sadler agreed to attend.
(c) CDC European Elections 22nd May 2014 – Agreed that Pavilion to be used as Polling station
236. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ | |||
| Mr S Ruff | Willow prune Village Green | 120.00 | |||
| “ “ | Grasscutting August | 345.00 | |||
| “ “ | Village Green hedge | 240.00 | |||
| “ “ | Trim round seats Snowhill | 80.00 | |||
| Mrs J Brown | Clerks Salary and mileage | 872.67 | |||
| Wicks Farm | Repairs, play area | 35.46 | |||
| “ “ | Strim trim trail | 45.00 | |||
| “ “ | Materials, Pavilion | 20.95 | |||
| “ “ | Mow Sportsfield | 196.50 | |||
| C Tranchant | Pavilion garden | 40.00 | |||
| Playsafety | Annual Inspection play area | 117.60 | |||
| CBA Trees | Tree hazard survey | 951.00 | |||
| HMRC DD | Liabilities | 120.99 | |||
| Mrs M Waller | Caretaker | 200.00 | |||
| The Sign Shop | Sign | 36.00 | |||
| Mr D Waller | Litter picking Sportsfield | 100.00 | |||
| TOTAL | 3521.17 | ||||
(b) On a proposal by Mr Buckland, and seconded by Mr. Pine, payment of the above accounts was authorised by the Parish Council.
237. OTHER ITEMS FOR DISCUSSION
(a) E/W Cycle path
Mr Martin reported on his recent site meeting regarding safety issues at certain parts of this path.
(b) Overgrown hedges
Mr Shrubb reported several sites and the Clerk was asked to report these to WSCC.
238. OPEN FORUM
Mr Goldsmith asked the Council about responsibility for drainage for landowners.
There being no further business for discussion the meeting closed at 9.00 pm.
Signed: ……………………………………………………………………………. ………………….. Date: ………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 3rd October 2013 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk