Tuesday, September 25 2012
Minutes September 2012
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council, held on Thursday 6th September 2012 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT:, Mr. K Martin (Chairman), Mr Shrubb ( Vice Chairman) , Mr W Buckland, Mr C Pine, , Mrs C Megeney, Mr I Parker, Mrs K Simmons, Mr D Wright Mrs Wildsmith, and 8 members of the public. Cllr Montyn and Cllr Marshall were in attendance.
88. APOLOGIES FOR ABSENCE AND DECLARATION OF VACANCY
There were no apologies. Members noted that Mrs Simmons had resigned from the Parish Council and that there was a vacancy which would be advertised in the usual way.The Chairman thanked Mrs Simmons for her contribution to the Council.
89. DECLARATIONS UNDER THE CODE OF CONDUCT
Mrs Megeney declared an interest in the planning application for 52, Howard Ave
Mr Pine declared an interest in the item regarding land at Southfields Close, Donnington
Mr Martin reported that the Clerk had been asked to investigate and report on guidance regarding the Members Register of Interests.
90. PLANNING APPLICATIONS
(a) The Council discussed the following planning applications;
(b) Members noted the planning contravention notice for 4, Middlefield
| List No | Reference | Application details |
| 31/12 | None | |
| 32/12 | WW/12/02741/DOM | Mr And Mrs Carter Swallows 27 The Wad West Wittering Two storey west wing extension NO OBJECTION |
| WW/12/02857/TCA | Mr Gary West Levens Cottage Rookwood Road West Wittering Notifcation of intention to fell 1 no. Sycramore tree.NO OBJECTION | |
| 33/12 | WW/12/02711/FUL | Seagate Court Management Company Ltd
Seagate Court Shore Road East Wittering Overcladding of external walls to existing flats.NO OBJECTION |
| WW/12/02932/FUL | Mr And Mrs Fairley, Land To The East Of 52 Howard Avenue West Wittering Erection of a 3 bedroom detached dwelling with integral garage and temporary positioning and use of caravan.COMMENT RE REMOVAL OF CARAVAN | |
| 34/12 | WW/12/01793/FUL | Mr Roger Lewis Wilson The Ark 35 Marine Drive West West Wittering Erection of 2 no. semi detached houses and garages.COMMENT RE USE OF GARAGE AS ACCOMMODATION |
| WW/12/03035/FUL | Seagate Court Mgnt Co Ltd Seagate Court Shore Road East Wittering Addition of pitched roof onto previously approved bin store W/11/03894/FUL), NO OBJECTION | |
| 35/12 | WW/12/03239/DOM | Mr And Mrs Mark And Debra Blenkinsop, Fosse Wellsfield West Wittering Replacement of glass roof with new insulated roof and rooflight. NO OBJECTION |
| WW/12/03222/DOM | Mr Robert Mosseri Little Ashlyns Wellsfield West Wittering Single storey side extension, roof extension and loft room. COMMENT RE OPAQUE GLASS |
91. MINUTES
On a proposal by Mr Parker and seconded by Mrs Megeney, the minutes were agreed and signed by the Chairman.
92. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Montyn suggested that the Parish Council arrange to send a representative to Development Control meetings where the Council had objected to a planning application. The Chairman asked Cllr Montyn to comment on the request to alter the boundaries for settlement policy areas and he agreed to follow this up. Mr Parker asked for an update on parking enforcement and Mr Wright asked a question regarding Police powers to move travellers off land. It was noted that Chief Inspector Bacon had offered to attend a meeting of the Peninsular Forum meeting to explain the use of S61powers.
93. CLERKS REPORT
(a) Allotments
Mrs Megeney reported that she was waiting for quotes for the new gate. It was also agreed to send a copy of the standard allotment agreement with all rents for 2012.
(b) Footpaths and Open Spaces
Members considered the quotation from CDC regarding dog waste bins and on a proposal by Mr Shrubb, seconded by Mr Buckland, agreed to install 2 additional bins. Mrs Wildsmith agreed to join the Working Party in place of Mrs Simmons.
(c) Sportsfield and Millennium Meadow
The Chairman reported on the eviction of travellers from the Millennium Meadow in August. He thanked the Clerk and Vice Chairman for their work in conjunction with the bailiff, and members recorded their grateful thanks to West Wittering Estates for assisting with the cleanup operation following the eviction. Mr Shrubb reported that he had received quotes for the installation of barriers to the field as follows;
Contractor A £ 2335.74
Contractor B £ 2478.02
On a proposal by Mr Shrubb, seconded by Mr Pine, it was agreed to proceed with Contractor A. Mr Shrubb also reported that the temporary bridge had been removed and that the Cricket Club were looking into storage and the possibility of painting their container green.
A request for a projection screen was considered for use by the Camera Club. It was agreed to obtain further information and a specification.
The ROSPA inspection of the play area and facilities on the Sportsfield was noted. The Clerk was instructed to contact the installer for works to the play area. Repairs to the trim trail would be carried out by a local contractor.
Mr Parker reported that he would be arranging for a fixed ISP address for the Pavilion and had asked for the upgrade to the CCTV equipment.
Mr Buckland suggested that the Working Party look at the possibility of a project for tennis courts and agreed to look into this initially
Members considered quotes for cutting the boundary hedge at the Millennium Meadow and allotments as follows
Contractor A £660.00
Contractor B £750.00
On a proposal by Mr Wright, seconded by Mr Buckland it was agreed to proceed with Contractor A.
(d) Snowhill
The Chairman reported that the contractor working on the flood defence had agreed to upgrade and resurface the slipway; however, this offer had been withdrawn as work was behind schedule. Surplus materials had been offered to the Parish Council for use by its own contractor. It was agreed that the Working Party would meet with the WWSC Committee to discuss a way forward and also to discuss the issue of the side gate from the car park.
(e) Memorial Hall
No items to report
(f) Finance
Members noted the budget monitoring report. The Clerk was asked to research the possibility of using electronic banking.
(g) Village Green
The Chairman referred to the poll on the website regarding a flagpole on the Village Green.
(h) Twinning
Mr Wright reminded members about the trip arranged for 10th /11th November for the start of the Vendee Globe race.
(i) Communication
The Chairman reported that this Working Party would be meeting to start on the next newsletter and the development of e mail lists.
(j) Footway Lighting
The Chairman reported on the current situation regarding the upgrading of street lights and the Parish request for mayflower remote controlled units. Members noted that work had started and in some areas of the Parish, without notification. He also reported that the units could be fitted after the upgraded lights were installed. A meeting with officers had been arranged to pursue the Parish requests.
(k) East Head/CIAG/Wittering Flood Defences
The Chairman reported that the access to the Crab Pool had been raised again and the local Access group had lobbied the EA for this to be considered, so an independent appraisal had been commissioned. The Council would be updated once this had been done.
(l) Emergency Planning
Mr Buckland reported that the Emergency Plan provisions had not been needed during the recent flooding as Police and CDC officers had been able to deal with issues.
(m) Northfield – Low Cost Housing project
The Clerk reported that a letter of complaint had been received regarding the disposal of sewage from these new properties. Members noted that this had been reported to the Enforcement Officer at CDC and his response was awaited.
(n) Peninsula Forum
Mrs Megeney reported on the recent meeting and the presentation on Council tax benefit. The Chairman opened the meeting to allow Cllr Marshall to address members regarding this matter. Mr Martin agreed to prepare a draft in response to the current consultation.
The Chairman also updated Members on the Local Plan and proposals for development in the area. Cllr Montyn confirmed that numbers allocated within CDC were still being challenged.
(o) Action Plans for Working Parties
The Chairman asked all Working Parties to meet to discuss and recommend Action Plans for the next 12 months and be prepared to report back at the next meeting.
94. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
(b) WSCC – Management of Traveller Sites – Consultation – No comment
(c) CDC – Open Space, Sport and Recreation Survey – draft circulated and agreed.
(d) WSCC – Waste Local Plan – No Comment
(e) CDC Community Warden Scheme
Mr Shrubb reported that the Scheme needed additional funding, and that he would attend a steering group meeting to find out the implications for the service in West Wittering.
(f) Police Commissioner Hustings Meetings
Members noted the meetings arranged in advance of the election in November.
95. FINANCE
(a) Accounts for payment were authorised as follows;
| Mrs M Waller | Caretaking duties | 200.00 |
| Channel Safety Systems | Service fire alarm | 152.63 |
| Travis Perkins | Padlock | 13.98 |
| SIB | Bailiff fees – Millenium Meadow | 720.00 |
| Viking Direct | Printer cartridges | 39.56 |
| AbD | Replacement cheque web site hosting | 72.00 |
| R C Shrubb | Court fees | 175.00 |
| C Tranchant | Pavilion Garden | 40.00 |
| Playsafety Ltd | Annual safety inspection | 115.20 |
| Wicks Farm | Mowing Sportsfield | 381.60 |
| Mrs J Brown | Clerks salary and mileage | 2605.98 |
| HMRC | Tax and NI | 398.75 |
| Mr S Ruff | Grasscutting and strimming | 270.00 |
| SEC | Pavilion | 383.53 |
| TOTAL | 5568.23 |
(b) On a proposal by Mrs Wildsmith, and seconded by Mr Wright, payment of the above accounts was authorised by the Parish Council.
96. TRAINING
The Clerk reported on training events organised for Members by SALC, and encouraged Members to attend. As part of ongoing training it was agreed that the Clerk would coordinate individual training needs to see if these could be addressed.
97. OTHER ITEMS FOR DISCUSSION
(a) Land at Southfields Close Donnington D12/02664/FUL
Members agreed to object to this planning application on the basis of the increase in traffic and the surrounding road network becoming congested.
(b) Neighbourhood Plan
The Chairman reported that the Council needed a response to its query regarding the allocation of housing numbers against the current settlement policy boundaries. Mr Shrubb felt that there was some benefit in joining with surrounding Parishes to consider such a Plan and it was agreed to consider this at the next meeting.
98. OPEN FORUM
Members reported a number of highway problems including road subsidence in Elmstead Gdns and also overhanging vegetation along the cycle path on the Birdham Straight. The Clerk was asked for an update regarding the enforcement action at Northfield Farm, Chichester Rd. Mr Parker agreed to provide a proposal for LAPE and the Clerk was asked to chase up the coloured road surfacing on the shared use path at the junction with Joliffe Rd.
There being no further business for discussion the meeting closed at 9.20 pm.
Signed:……………………………………………………………………………………….. Date: …………………………………………………………………..
Chairman
The next meeting of the Parish Council will be held on Thursday 4th October 2012 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk