Thursday, September 29 2011
Minutes September 2011
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council, held on Thursday 1st September 2011 in the Sports Pavilion, Rookwood Road, West Wittering.
PRESENT: Mr. R. Shrubb, (Chairman), Mr. K. Martin, (Vice Chairman) Mr. D Wright, Mr C Pine, Mrs C Megeney Mr I Parker, Mr W Buckland, and 18 members of the public. Cllr Montyn and Cllr Marshall were also in attendance.
90. APOLOGIES FOR ABSENCE
Mrs S Smith and Mrs K Simmons
91. PRESENTATION ON BROADBAND
The Chairman opened the meeting to allow Mr Stuart Campbell to address the meeting regarding the progress of the project to upgrade cabling to improve the broadband speed. He encouraged all residents to register their interest and support for faster download speeds and internet access on the BT Infinity website.
92. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Wright and Mr Martin declared a personal interest in the planning applications for Rose Cottage and Windrode/New Timbers. Mr Shrubb declared a personal interest in the application for The Barn, Chapel Lane and left the meeting whilst this was being discussed.
93. PLANNING APPLICATIONS
List no Reference Application details
31/11 WW/11/03018/DOM 7 Marine Drive West Wittering Insertion of bay window in place of existing sliding patio door. NO OBJECTION
32/11 WW/11/03217/TPA The Paragon Pound Road West Wittering Reduce back to previous pruning points on 2 no. Sycamore trees (T4 and T7) and 1 no Horse Chestnut tree (T6.) All 3 no. subject to WW/02/01145/TPO. NO OBJECTION
33/11 WW/11/03171/DOM Strand End East Strand West Wittering, Demolition of rear extension and conservatory. Erection of one and a half storey front, single storey side (west) and rear extensions. Alterations to front and rear dormers. NO OBJECTION
WW/11/03079/FUL Little Hale Farm Chichester Road West Wittering Replacement house and associated landscaping. NO OBJECTION
34/11
WW/11/02756/FUL Land South Of Moat House Chapel Lane West Wittering Change of use of redundant agricultural barn to B1 (Business) use. Provision of cycle and bin store. OBJECTION – Contrary to VDS, access and increased traffic unacceptable in rural lane, will detract from rural nature of surroundings.
WW/11/03182/DOM Little Orchard Locksash Close West Wittering Single and two storey extension including conversion of garage to form living accommodation for dependant relative. NO OBJECTION
WW/11/03196/PLD Annex Rose Cottage Acre Street West Wittering, Separate bedsitting unit. NO OBJECTION
94. MINUTES
On a proposal by Mrs Megeney, seconded by Mr Wright, the minutes were approved and signed by the Chairman.
95. COUNTY AND DISTRICT COUNCIL UPDATE
Cllr Montyn updated members on the draft proposals for the new bus timetable which should see a Sunday bus service retained, following the consultation on reduction in bus subsidy.
96. CLERKS REPORT
(a) Allotments
Members noted reports of theft of produce had been received and it was agreed to include an item regarding this in the forthcoming letter to be sent with annual invoices. Mrs Smith was asked to include an update on pest control at the next meeting.
(b) Footpaths and Open Spaces
The Clerk reported that a number of quotes had been received regarding general maintenance work, footpaths and seats as follows:
Parish Maintenance Contractor A £ 890
Contractor B £580
Contractor C £720
On a proposal by Mr Wright, seconded by Mrs Megeney, it was agreed to award the work to Contractor B.
Footpath No.19 Contractor A £581.44
Contractor B £2203.20
Contractor C £ 880
On a proposal by Mr Wright, seconded by Mr Martin, it was agreed to award the work to Contractor A.
Seat Maintenance Contractor A £780
Contractor B £1120
Contractor C £1050
On a proposal by Mr Wright, seconded by Mr Pine, it was agreed to award the work to Contractor A.
The Council noted that the current litter picker wished to cease work at the end of September. It was agreed to monitor the litter situation through the winter, with one off cleaning of Marine Drive Bank where necessary.
(c) Sportsfield
Members noted the electric fan system in the Pavilion required repair and that Mr Hutton had undertaken the redecoration of the ceiling in the gents lavatory. Members noted the RoSPA report on the play area and the Sportsfield WP agreed to look at the items requiring repair.
Regarding the installation of CCTV Mr Parker reported that he had requested 5 quotes, and three had responded. He tabled a summary of the products offered, compared to the specification requested and explained to members the best option for maximum coverage.
Quotes were as follows: Contractor A £795
Contractor B £2010 + £1000 for pole mounted set
Contractor C £2897.36 + additional sum for cable
Members agreed that Contractor B’s quote best matched the specification and on a proposal by Mr Parker, seconded by Mr Wright, agreed to award the work to Contractor B.
(d) Snowhill
Mr Martin reported that preliminary site work had begun for the flood bank project.
(e) Memorial Hall
No items to report.
(f) Finance
No items to report.
(g) Village Green
No items to report.
(h) Twinning
No items to report.
(i) Web Site and Communications
Mr Martin commented on the recent problems with e mail and suggested that documents for Councillors to look at before meetings should be posted on the Council’s web site. It was agreed that the Working Party would look at this suggestion.
(j) Footway Lighting
No items to report.
(k) EHCIAG/EA Flood Defence
Mr Martin reported that preliminary work had commenced. He explained that a Highway Management plan was in place for the delivery of materials. Members considered the response to the consultation meeting held by the Environment Agency and on a proposal by Mr Martin, seconded by Mrs Megeney, it was agreed that Mr Martin would coordinate the response.
(i) Emergency Planning
No items to report.
(m) Summerfield Rd Low Cost Housing Project
No items to report.
97. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Sussex Police Commissioner – Election 3rd May 2011
Members noted the request from CDC to use the Pavilion, and it was agreed to relocate the Parish Council meeting to the Cricket pavilion.
(b) CDC – Local Development Framework consultation on Housing Numbers
Members discussed the summary response which had been circulated. On a proposal by Mr Wright, seconded by Mr Buckland, it was agreed to submit the response.
(c) Gate, Snowhill
Members noted a letter from residents of Snowhill regarding increased problems with access onto Snowhill. Following discussion it was agreed that the Snowhill WP would look at the suggested option of improving signage/closing the gate and report back to the next meeting of the Council.
98. FINANCE
(a) Accounts for payment were authorised as follows;
Payee Details £
Mazars Audit Fee 480.00
AiRS Subscriptions 50.00
Sidlesham PC Training 90.00
C. Tranchant Pavilion Garden 40.00
Wicks Farm Repair barrier 15.00
Wicks Farm Mowing 190.80
Pro Active Newsletter 645.13
K. Palmer Repair roof 95.00
Mrs J Brown Salary and mileage 2376.70
J. Hamper Potts Litter collection 112.00
Mr S Ruff Grasscutting 470.00
HMRC Tax and NI 684.89
Mrs M Waller Caretaker 200.00
Britisg Gas Pavilion 61.04
Total 5410.56
(b) On a proposal by Mr. Martin, and seconded by Mrs Megeney, payment of the above accounts was authorised by the Parish Council.
99. WEST WITTERING YOUTH CLUB
Mr. Barratt was asked to attend the next meeting of the Council to update members on the future plans for the Wittering Youth Club.
100. OTHER ITEMS FOR DISCUSSION
(a) Locksash Close
Mrs Megeney reported that there was an area of overgrown shrubs at the entrance to Locksash Close which was obstructing the footway.
(b) Training for new Councillors
Mr Martin reported on the recent training organised by Sidlesham PC and SALC, and encouraged new members to try to attend any future events.
101. OPEN FORUM
Mr Morton asked if the Pavilion Car Park could be opened whilst the temporary traffic order was in place during the delivery of material for the flood defence work.
He also asked why the pedestrian gate to the Millennium Meadow was locked. It was agreed to ask the Cricket Club to keep it open.
There being no further business for discussion the meeting closed at 8.30 pm.
Signed…………………….…Chairman…………………..Date………………
The next meeting of the Parish Council will be held on Thursday 1st September 2011 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk