Saturday, October 02 2010
Minutes September 2010
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council, held on Thursday 2nd September 2010 in the Sports Pavilion, Rookwood Road, West Wittering
PRESENT: Mr. R Hutton,(Chairman) Mr. R. Shrubb, (Vice Chairman) Mr. T. Tupper, Mr. K. Smith, Mr. K. Martin, Mr. D Wright, Mr. W. Buckland and Mr. S. Colwell and 17 members of the public. Cllr Montyn and Cllr Barratt were also in attendance.
82. Lt. Col John Davis, OBE
The meeting observed one minutes silence in memory of the late Harbourmaster.
83. APOLOGIES FOR ABSENCE
Mr. J Robertson.
84. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr. Shrubb declared an interest in the application for Wicks Farm and Mr. Colwell declared an interest in the application for Hope House.
85. PLANNING APPLICATIONS
Members considered the following planning applications. The Chairman opened the meeting to allow members of the public to address the Council regarding the application for 15 low cost homes at Summerfield Rd.
A number of residents raised issues concerning drainage and infrastructure, as well as the roof heights and mass of the proposals. Members commented regarding the development not meeting the criteria of the VDS and certain national planning guidelines, whilst recognizing the need for local affordable housing. Members discussed a number of conditions which they felt would mitigate the impact of the proposals, which were as follows;
- Upgrading of the existing entrance to Summerfield Rd, improved access and parking.
- A satisfactory resolution to the issue of surface water drainage and upgrading of existing facilities to cope with additional foul water and sewage.
- Screening and planting of the western boundary
- Reduction of roof heights and bulk to reduce the visual impact
- Involvement of the Parish Council in establishing a local connection for applicants.
The above conditions were agreed by the Council and on a vote of 5 to 3 agreed not to object to the application subject to the conditions listed above.
The decisions of the Council are set out below;
| List no | Reference | Application details |
| 31/10 | WW/10/03356/FUL | Land West Of 10 To 16 Summerfield Road West Wittering West Sussex
Erection of no. 15 affordable new houses. NO OBJECTION, conditions |
| WW/10/03401/DOM | Westringes Roman Landing West Wittering Chichester
Proposed single storey sunroom and playroom extensions. Addition of dormer windows to bedrooms over and new detached equipment store. NO OBJECTION |
|
| WW/10/03460/TCA | Bards Cottage Cakeham Road West Wittering Chichester
Notification of intention to reduce canopy by 30% on 1 no. Leyland Cypress tree (T1). Reduce canopy by 20% on 1 no. Leyland Cypress tree (T2). Reduce canopies by maximum of 10% on 2 no. Leyland Cypress tress (T3 and T4 ). Fell 2 no. Leyland Cypress trees (T5 and T6). Reduce by 40%, remove first largest limb and 1 no. limb parallel (both point towards property) on 1 no. Leyland Cypress tree NO OBJECTION |
|
| 32/10 | WW/10/03017/FUL | Chambon Rookwood Road West Wittering Chichester
Erection of new chalet style bungalow. OBJECTION Overdevelopment |
| WW/10/03487/DOM | Hope House West Strand West Wittering Chichester
Amendments to approved plans ref. WW/08/01777/DOM Involving: 1.Minor amendments to building footprint. 2.Modifications to elevations, including alterations and additions to fenestration. 3. Internal layout alterations. NO OBJECTION |
|
| 33/10 | WW/10/02661/FUL | Spinney Cottage Redlands Lane West Wittering Chichester
Replacement dwelling and garages. NO OBJECTION |
| WW/10/03244/FUL | Wicks Farm Holiday Park
Wicks Farm Caravan Park Redlands Lane West Wittering Chichester Change of use and alteration of existing storage building to provide one bedroomed onsite staff accommodation. NO OBJECTION – condition re staff use only |
|
| WW/10/03613/DOM | Mr. And Mrs. Curtis
6 Foxwarren Close West Wittering Chichester West Sussex Demolish existing conservatory. Construct new conservatory. NO OBJECTION |
|
86. PCSO REPORT
The Chairman opened the meeting to allow PCSO Anne Bromley to update members. She reported an increase in theft from gardens including cycles.
87. MINUTES
On a proposal by Mr. Martin, seconded by Mr. Tupper members unanimously approved the minutes and the Chairman duly signed them.
88. CLERKS REPORT
(a) Allotments
Mr. Tupper reported that vacant plots were waiting to be strimmed and that he would attend to the lock on the gate.
09/10
(b) Footpaths and Open Spaces
The Clerk reported that a number of quotes had been received for the winter tree maintenance as follows;
Quote A £2800
B £1495 plus £450 or £300 to survey or fell dying tree
C £4425
D £4895
On a proposal by Mr. Hutton seconded by Mr. Martin, members agreed to award the contract for this work to Contractor B and the Clerk was instructed to arrange the work and appropriate consents.
(c) Sportsfield
No items to report.
(d) Snowhill
Members noted a new “No Parking” sign was needed.
(e) Memorial Hall
No items to report.
(f) Finance
No items to report.
(g) Village Green
Members noted the horse chestnut tree may be diseased and the Clerk was requested to ask the CDC Arboriculturalist to look at it.
(h) Twinning
Mr. Wright reported that a visit to France had been arranged for October 2010.
(i) Web Site and Communications
Members noted that the latest edition of the newsletter had been posted to residents, and thanks were recorded to the Environment Agency and West Wittering Estates for their support.
(j) Footway Lighting
No items to report
(k) EHCAG/EA Flood defences
There were no items to report from the EHCAG. Members noted a underfunding for the preferred flood defence option and that a meeting with stakeholders was being arranged later in the month.
(l) Emergency Planning
No items to report.
89. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated
(a) Parking Space Ellanore Lane
The Clerk read out a letter from a resident of Pound Road regarding the possibility of a parking space in Ellanore Lane following the installation of double yellow lines in Pound Road.
Although members were not in favour of offering spaces used by Allotment holders, it was agreed to investigate alternatives.
(b) WWE Car Park and traffic
Mr. Smith reported that a member of the public has written to him regarding excessive traffic causing queues and congestion in the summer months and when accessing the Car Park. Members noted that this matter had also been raised by East Wittering and Bracklesham Parish Council. Mr. Hutton stated that he recalled the matter being discussed before and that West Wittering Estates had agreed to undertake a report from a traffic expert, regarding the flow of traffic into and out of the Car Park. The Clerk was asked to obtain details from this survey and report from West Wittering Estates.
(c) District and Parish Council elections 2011
Members noted information from CDC regarding potential costs for the election in 2011.
90. FINANCE
a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| CDC | Contribution Community Warden Scheme | 1,000.00 |
| Natural Land Management | Verge cutting Piggery Hall Lane | 235.00 |
| ICSA | Clerks Subscription | 255.00 |
| C Tranchant | Pavilion Garden | 40.00 |
| Playsafety Ltd | Inspection of Play Equipment | 112.81 |
| Mrs J Brown | Clerks Expenses | 128.70 |
| Mr S Ruff | Hedge and grasscutting | 340.00 |
| HMRC | NI and tax | 1559.93 |
| Southern Electric | Pavilion | 405.00 |
| J Hamper Potts | Litter picking | 77.00 |
| Viking Direct | Paper and printer supplies | 117.33 |
| Access by Design | Members Forum | 235.00 |
| Total | 4295.77 |
b) On a proposal by Mr. Martin, and seconded by Mr. Tupper, payment of the above accounts was authorised by the Parish Council.
(c) East West Path
Members noted the progress of this project and discussed the payment schedule.
It was agreed that the Finance Working Party would look at the arrangements and
report back to the Council at the next meeting.
91. OTHER ITEMS FOR DISCUSSION
(a) Litter bin – Pavilion
Mr. Buckland reported that the litter bin outside the Pavilion was being used by visitors in general and not Pavilion users. It was agreed to ask CDC to empty this bin as part of their collection service.
(b) East Wittering Fire Station
Mr. Buckland asked for reassurance that the Fire Station was not included in the current service review and would therefore not be subject to closure.
(c) Speeding, Cakeham Road
Mr. Smith reported a complaint from residents re speeding and it was agreed that this site could benefit from the SID.
(d) Snowhill
Mr. Colwell reported that he had visited Snowhill and was preparing options for the storage of boats on the Parish chain.
(e) Access by Design
Mr. Martin queried whether the account for £235 had been paid. It was agreed to add this to the approved list of accounts.
92. OPEN FORUM
Mr. Taylor asked if his letter and e mail concerning planning matters had been circulated to members and it was confirmed that it had. Mr. Bird reported overgrown tree branches along Rookwood Rd from Sayas News to Elms Lane and it was agreed to report this to WSCC.
There being no further business for discussion the meeting closed at 9.15pm
Signed…………………….…Chairman…………………..Date………………
The next meeting of the Parish Council will be held on Thursday 2nd September 2010 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION.
COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk