Thursday, September 03 2009
Minutes September 2009
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council held on Thursday, 3rd September 2009 in the Sports Pavilion, Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton, (Chairman) Mr. R Shrubb, Mr. D Wright, Mr. J Robertson, Mr T. Tupper, Mr. K. Martin, Mr. W Buckland, Mr S. Colwell and 12 members of the Public.
89. APOLOGIES FOR ABSENCE
None
90. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Martin declared a personal interest in the planning application for 8 Elmstead Park Rd, and 12 Elmstead Park Rd, Mr Colwell declared an interest in the application for The Flint House, and Mr Wright declared an interest in 55 Marine Drive West.
91. MINUTES
On a proposal by Mr. Robertson, seconded by Mr Martin, members agreed that the minutes should be signed as a true and correct record.
92. PLANNING APPLICATIONS
(a) Members considered the following planning applications and the meeting was opened to allow the public to address the Council. The decisions of the Council are set out below.
List No. 32/09 WW/09/02891/DOM Flint House Rookwood Lane
West Wittering,
Single storey extension to kitchen and alterations,
NO OBJECTION
WW/09/03032/DOM 8 Elmstead Park Road West Wittering,
To provide a porch at the front of the property and extend kitchen and erect garden room at rear.
NO OBJECTION
List No.33/09 WW/09/03079/FUL 35 Marine Close West
Wittering,
Amendments to windows and balcony design approved under WW/08/04782/FUL.
NO OBJECTION
List No.34/09 WW/09/03095/FUL 35 Marine Close West
Wittering,
Amendments to balcony design approved under 08/04782/FUL.
NO OBJECTION
WW/09/03092/TPA Cranbury Cakeham Road
West Wittering,
Fell 1 no. Monterey Cypress tree within Group, G1 subject to WW/03/01148/TPO.
REQUIRE FURTHER DETAIL
WW/09/03136/DOM Moongate West Strand West
Wittering,
Part demolition , extension and alterations and minor widening of entrance drive.
NO OBJECTION
List No.35/09 WW/09/03639/DOM 12 Elmstead Park Road West
Wittering,
New roof; extensions to east and north elevations and minor alterations.
NO OBJECTION
WW/09/03281/TCA Oakley Elms Lane West
Wittering
Notification of intention to crown reduce by a maximum of 33%, 2 no. Oak trees (T1 and T3), 2 no. Silver Birch tree (T2 and T5) and 1 no. Robina pseudoacaua tree (T4).
COMMENT RE HEIGHT OF TREES
WW/09/03114/FUL 55 Marine Drive West, West
Wittering
Demolition of existing single storey dwelling house and redevelopment to provide one pair of semi-detached dwelling houses, with associated garages, stores and landscaping.
OBJECTION – CONTRARY TO VDS
DETRIMENTAL TO STREET SCENE
93. CLERKS REPORT
(a) Allotments
Mr Tupper reported that all plots had now been allocated and the rotten fence post replaced. Members also discussed the situation regarding security at the site in light or recent reports of theft of produce, and considered a quote to replace the broken gate and also extend security fencing at the gates. On a proposal by Mr Tupper, seconded by Mr Shrubb it was agreed that the no.1 gate and posts be replaced, and the situation regarding security be monitored.
(b) Footpaths and Open Spaces.
Mr. Tupper reported that he was still waiting for the seat to be removed.
(c) Sportsfield and Pavilion Management
The Clerk reported that a quote had been received for a smoke alarm in the Pavilion. On a proposal by Mr Shrubb, seconded by Mr Tupper, it was agreed to install this item.
Mr. Tupper also reported that the isolator switch for the showers was not working and so he would arrange for a contractor to inspect it.
(d) Snowhill
Mr Wright reported that a dinghy had been abandoned on Snowhill. It was agreed that the Clerk would write to the owner requesting its removal.
(e) Memorial Hall
No items to report.
(f) Finance Working Party
Mr. Martin requested that an additional column be added to the monitoring statement to show the budget year to date to highlight variances in the spending profile.
(g) Village Green
Mr Shrubb reported that the hedge had been cut, and that the tree to the left of the set needed thinning. It was agreed to obtain a quote.
(h) Twinning.
Mr. Wright reported that several events would be announced to celebrate the 10th anniversary of the Twinning Association.
(i) Web Site and Communication
Mr Martin reported that new items were being added to the web site.
(j) Footway Lighting
It was agreed to seek further clarification from WSCC regarding the timetable for the introduction of the new contract.
(k) Pag/Head Coastal Strategy
Members noted that the next meeting would be on 7th October and Mr Robertson would report back in due course.
94. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Twitten – Marine Drive West
The Clerk reported that a member of the public had complained about access by contractors vehicles on the twitten and it was noted that CDC would be asked to provide a lockable bollard which would allow access for emergency vehicles and pedestrians but prevent unauthorised use.
(b) CDC Dog Control Orders
The Clerk referred to information from CDC regarding extending Dog Control orders on Parish owned land. It was agreed that these would not be necessary.
(c) CDC – Foreshore Service
Members noted the consultation from CDC regarding the Foreshore service.
(d) Dog Bin
Members considered a request for a dog waste bin to be sited in Elms Lane and it was agreed to obtain a quote for installation and maintenance from CDC.
(e) Policing
Members considered a letter from East Wittering and Bracklesham PC to Sussex Police regarding policing in the area. The Chairman opened the meeting to allow Cllr Barrett to report that there were issues involving “hot spots” which the PCSO’s could not always deal with and also problems when visitor numbers were at a peak. Members agreed that there was an inadequate police presence and considered what would be the most effective way of working with EW&B PC to address the issues.
Mr Martin suggested a joint public meeting with the Chief Constable and EW&B PC, and it was agreed to put this suggestion to EW&B.PC. Cllr Montyn suggested that the matter be reported at the next meeting of the Neighbourhood Management Forum on 21st September.
95. FINANCE
£
(a) Balances at 25/08/2009 per bank reconciliation 79,991.62
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were
approved as follows;
(i) Sussex Project Management Pavilion lock 88.10
(ii) Chubb Fire Pavilion Contract 130.69
(iii) Mrs J Brown Salary and mileage 2,776.70
(iv) Caravan and Gas Services Weld chain 7.76
(v) Advent Electrical Pavilion light 172.20
(vi) Knight Fencing Allotment post 161.00
(vii) SWR Garden Services Groundsman 445.00
(vii) J Hamper Potts Litter 119.00
(viii) SEC Pavilion 393.66
(ix) C Tranchant Pavilion Garden 40.00
(x) P Manuel Strim allotment 100.00
(xi) BT Office fax 89.63
4,523.74
(c) On a proposal by Mr. Tupper, seconded by Mr. Shrubb, payment of the above accounts was
authorised by the Parish Council.
96. OTHER ITEMS FOR DISCUSSION
(a) Highways
Mr Buckland reported that two large trees at the entrance to The Wad needed inspecting as they were adjacent to the Highway. It was agreed to report these to WSCC. Mr Shrubb reported that a TV had been dumped in a ditch in Elms Lane.
97. OPEN FORUM
Cllr Montyn reported that the next meeting of the Peninsular Forum would include LAPE, the Medmerry realignment and the A27.
Mr Abbott and Mr Smith asked the Council about the situation in Pound Rd.
Mr Stafford reported that persons were still accessing the Sportsfield and Millennium Meadow and were climbing the boundary trees to get over the fences.
Mr Smith asked the Council why poll card had not been issued for the forthcoming by election. The Clerk apologised that she had not requested poll cards by the date required by the Returning Officer.
There being no further business for discussion the meeting closed at 9.30pm.
Signed…………………….…Chairman Date……………………
The next meeting of the Parish Council will be held on Thursday 1st October 2009
in the West Wittering Sports Pavilion, Rookwood Rd.