Thursday, September 04 2008

Minutes September 2008

09/08
WEST WITTERING PARISH COUNCIL

MINUTES of the Meeting of the Parish Council,
Held on Thursday, 4th September 2008 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton,(Chairman) Mr. R. Shrubb, (Vice Chairman) Mr. T. Tupper, Mr. D. Wright, Mr. W. Buckland, Mr. K. Martin, Mr. S. Colwell, Mr. J. Robertson, and 12 members of the Public. Cllrs Jones and Daws Chew were also in attendance.

77. APOLOGIES FOR ABSENCE
Mr. D. Hopson.

78. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr. Martin and Mr. Wright declared a personal interest in the planning application WW/08/0281/FUL, Rose Cottage, Acre St.

79. MINUTES
On a proposal by Mr. Martin, seconded by Mr. Tupper, the minutes were agreed and signed.

80. CLERKS REPORT
(a) Allotments
Mr. Tupper reported that there were 2 vacant plots and that there was a waiting list. He reported that the Working party was looking at the current tenancy agreement with a view to simplifying the current agreement. Following discussion the Council agreed that the Working Party would look at the current agreement and report back to the Council.
(b) Footpaths and Open Spaces.
The Clerk reported that the quotations for the tree work had been received as follows;
Contractor A £4141.88
Contractor B £4136
Contractor C £4050
Contractor A offered an additional service of £20 per application to obtain planning consent for trees in the Conservation area. On a proposal by Mr Shrubb, seconded by Mr. Tupper it was agreed that Contractor A would be awarded the contract.
(c) Sportsfield and Pavilion Management
Mr. Tupper reported that the Working Party had fully considered the request from the Football Club to erect a storage compound on the Sportsfield. The Working Party recommended that this be permitted subject to the Football Club making sure the site was kept clear of weeds and ivy and regularly mown. The Council agreed to review this consent on an annual basis and required the compound to be Health and Safety compliant.
Members also noted that there were problems again with mud being brought into the meeting room, and that the doors were being wedged open. It was agreed that the Clerk would write to the Football Club requesting that boots be removed before entering the Pavilion this way.
Regarding the Croquet Club and its request for security for the rink on the Millennium Meadow, it was agreed that the Croquet Club would research the required lease or licence with the National Association and report back to the Working Party.
members considered a request from the Cricket Club for permission to hold a bonfire night event on the Millennium Meadow. This was agreed subject to the appropriate licence and agreement with statutory bodies being in place.
(d) Snowhill
Mr. Shrubb reported that the No Parking signs had been put up, and that he was considering quotes for the maintenance of the track. Part of Footpath No.1 near the ruin had been cleared again and it was agreed to write to the resident who was doing this. Details of additional planting for this site were being considered with the Harbour Conservancy.
(e) Memorial Hall
No items to report.
(f) F&GP
Members noted the next meeting would be on Monday 20th September 2008.

(g) Village Green
No items.
(i) Twinning.
No items
(j) Web Site and Communication
Mr. Martin reported that the quotations for the development of the web site had been received and evaluated. A summary of the response was circulated. Following discussion Mr. Shrubb proposed that further discussion was required with Contractor A, the preferred bidder. It was agreed that a demonstration and further meeting with this contractor was required. This was seconded by Mr. Wright and members agreed.
Members noted that the notice boards at Joliffe Road and on the Village Green needed repair and a new one required for the Pavilion.
(k) Footway Lighting
Mr. Martin reported that there were still defects on lights reported many months ago and requested a further copy of the letter be sent to WSCC.
(l) Pag/Head Coastal Strategy
Members noted that queries regarding Ellanore were being addressed by the EA team.
81. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Pound Road
The Chairman opened the meeting to allow Cllr Daws Chew to explain the position re the new gates in Pound Rd. The only right of way was the public footpath, even though vehicles may have used the road. Mr. Wright responded that the Council could apply to re classify the road as a byway open to all and that WSCC had powers to do this. Concern was expressed as to whether the gates needed planning permission as they were in the Conservation area. Mr Tupper explained the situation regarding the School.
Mr Wright proposed that the Parish Council should pursue to application for a byway with WSCC. Mr Martin added that this would be subject to the Clerk reporting any implications of such an application and also subject to a report to CDC enforcement officer as the site is in the Conservation area. This was seconded by Mr. Buckland and members agreed.
(b) Marine Drive Bank
Mr. Tupper reported that a seat and brazier had been put on the bank at Marine Drive by the owner of 47 Marine Drive. It was agreed to write to the owner to request its removal and reinstatement of the bank.
(c) Rural Enabling Officer – CDC
The Clerk reported a request from Mr. Irving to visit the parish and discus how the work of this post could benefit the Parish. It was agreed to arrange a suitable date for a presentation.
(d) Fit for the Future – Judicial Review
Cllr Jones reported that CDC Executive Board had recommended that an application be lodged, and that the process to review the decision had been initiated.
(e) European Elections May 2009
The Clerk reported a request from CDC to use the Pavilion as a Polling Station. Members agreed that the Parish Council meeting could be moved to an alternative venue.
(f) Dog Waste Bin
The Clerk reported a letter regarding problems in Ellanore lane and a request for a dog waste bin. Members agreed to look into the feasibility and cost and report back.

82. FINANCE
(a) Balances at 28/08/2008 as per bank reconciliation circulated to members - £72,109.85
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were authorised as follows;
(i) Mrs J. Brown Clerks Salary and subscription 1,527.14
(ii) C. Tranchant Garden 40.00
(iii) Wicks Farm Mowing 521.70
(iv) Chubb Fire Pavilion 52.86
(v) J. Hamper Potts Litter (July) 119.00
(vi) S. Dobbin Audit and accounts fee 650.00
(vii) Southern Electric Pavilion 306.84
(vii) Mr. S. Ruff Village green etc 481.00
( viii) Wicks Farm Mowing 347.80
(ix) J. Hamper Potts Litter (Aug) 105.00
(x) British Gas Pavilion 56.97
4,208.31
(c) On a proposal by Mr. Tupper, and seconded by Mr. Martin, payment of the above accounts was authorised by the Parish Council.

83. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Planning Appeal – Thessaly, Roman Landing
Members noted the revised arrangements for the appeal and agreed that the original objection stood. The Clerk was requested to send a copy of the original objection to the Planning Inspectorate.
(c) Enforcement Notice – Meadow Farm
This was noted by members.
(d) Scotts Farm
Mr. Wright reported that the Development Control Committee had considered the position of the elevated roadway, but had agreed no further action. Members noted that the CDC were awaiting a planting scheme to be submitted.
(b) Members noted the decisions of the Planning Working party which had met before this meeting were as follows;
List No. 33/08 WW/08/03332/DOM Little Waveney Cakeham Road West Wittering
Extension of existing roof to create new porch and extended porch at ground floor level and new bedroom and shower room at first floor level. New dormer facing south and west with windows to bedrooms no. 1 and 4 and landing. New dormer facing north with windows to bedrooms no. 1 and 2 and shower room. Re-building of existing single storey side extension.
COMMENT re dormer glazing
List No.34/08 WW/08/03289/ELD Studio Flat Rose Cottage Acre Street West Wittering
Use as a separate dwelling.
NO OBJECTION
List No.35/08 WW/08/03242/DOM Tawny Ridge Middlefield West Wittering
Proposed single storey extension to replace the existing conservatory.
NO OBJECTION
WW/08/03498/FUL 55 Marine Drive West West Wittering
Demolition of an existing single storey house to create 2 no. semi detached houses.
NO OBJECTION

84. OTHER ITEMS FOR DISCUSSION
(a) Bus Shelters
Members agreed to obtain a specification and quote for a replacement bus shelter at Malthouse. Mr. Buckland agreed to obtain a schedule for works to the Itchenor Crossroads shelter.
(b) Pavilion
Mr. Shrubb reminded members that a specification for internal decoration was needed also work to the front steps and to extend the patio area.
(c) Highways
Several highway defects were reported by members. Discussion took place regarding Church lane and problems with sight lines. It was agreed to ask WSCC Highways to attend a site meeting to look at the problems.
(d) Shore Road
Mr. Tupper reported that he understood that East Wittering and Bracklesham PC were arranging a meeting with WSCC and CDC to look at improving the area at the end of Shore Rd.

85. OPEN FORUM
There were no items for discussion from the public.