Thursday, September 06 2007

Minutes September 2007

09/07
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 6th September 2007 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Shrubb, (Vice Chairman), Mr. W. Buckland, Mr. K.Martin, Mr. J. Robertson, Mr. T. Tupper, Mrs J. Harper Mr. D. Hopson (up to item 75(b), Mr. D. Wright, and 7 members of the Public. Cllrs Jones and Daws Chew were also in attendance.

70. APOLOGIES FOR ABSENCE
Mr. R. Hutton.

71. CODE OF CONDUCT
Mr. R. Shrubb declared his interest in the item concerning Scotts Farm caravan site.

72. MINUTES
On a proposal by Mr. Tupper, seconded by Mr. Robertson, the minutes were signed as a true and correct record.

73. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mrs Harper reported that 1 quote had been received for cutting the hedge; this was £75, on a proposal by Mr. Tupper seconded by Mrs Harper it was agreed to proceed.
(b) Footpaths and Open Spaces.
Mr. Shrubb reported that a contractor had carried out maintenance to some paths, and that the recently blocked footpath in Elms Lane had now been reopened. It was agreed that the section adjacent to Scotts Farm, opposite Joliffe Road needed making up, and Mr. Shrubb agreed to organise this.
(c) Sportsfield and Pavilion Management
Mr. Tupper reported that he was looking at contractors to deal with rabbits and moles on the Sportsfield.
Mr Robertson reported that he had obtained the appropriate quotes for the fencing of the cricket field as follows;
Contractor A – £6280
Contractor B – £9332
Contractor C – £8140.
Having examined the quotes Mr Robertson was of the opinion that Contractor A did not fulfill the specification correctly. He therefore proposed that the work be awarded to Contractor C this was seconded by Mr Shrubb and members agreed. This project would be subject to planning consent being obtained and the fence being planted with suitable vegetation to lessen the visual impact.
(d) Snowhill
Mr. Shrubb reported that he had received a letter from the Pitt family concerning a memorial bench on Snowhill. Members noted undergrowth and vegetation had been removed from the site contrary to Snowhill policy. Following discussion Mr. Tupper proposed that the Parish Council offer to either repair or re site this bench, but if this proved impractical then a new bench would be purchased with the family contributing half the cost. This would be subject to the vegetation being cleared by the family, any costs incurred by the Council being added to the cost of the new bench. This was seconded by Mrs Harper and members agreed.
(e) Memorial Hall
Mr. Wright reported that Mr. Beveridge was the new Chairman of Trustees.
(f) F&GP
The Clerk was asked to rearrange the F&GP as several members could not attend.
(g) Village Green
No items to report.
(h) Parish Plan
No items to report.

(i) Twinning.
Mr. Wright reported that the recent exchange trip had been a success.
(j) Footway Lighting
No items to report.
(k) Pag/Head Coastal Strategy
Mr. Robertson reported that at the August meeting of the stakeholder group members discussed an outline design for a possible engineering solution. It was noted that this would require further wider consultation.

74. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Letter re Footway Light, Marine Drive
The Clerk reported a letter from the resident of 35 Marine Drive with a proposal to move the footway light outside his property to improve his access. Mr. Tupper reported that he had consulted with neighbours and that the general feeling was that the light could be moved a very short distance only nearer to no.33. It was agreed to communicate this to the resident.
(b) Footway Lighting Agreement and PFI – WSCC
The Clerk reported correspondence from WSCC concerning proposals to change the current footway lighting agreement. It was agreed that further information was required and Mr. Martin agreed to produce a list of questions for WSCC to enable the Parish Council to further consider the matter.
(c) CDC – Annual Meeting with Parishes
Mr Hopson agreed to attend this meeting with Mr. Hutton.
(d) Fit for the Future – West Sussex PCT Consultation
It was agreed that the Parish Council would formulate its response at the next F&GP meeting, Members discussed how to obtain additional copies and consultation forms from the PCT and how to distribute these and other information to residents. The Clerk agreed to obtain additional hard copies and Mr. Shrubb agreed to publicise the consultation by way of a newsletter.

75. FINANCE
(a) Balances at 31st August 2007 were £46660.57
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were authorised as follows; £
(i) CDC Paladin hire 123.73
(ii) C. Tranchant Pavilion garden 40.00
(iii) S. Ruff Various 370.00
(iv) Wicks Farm Grasscutting 331.36
(v) PWC Sportsfield 53.80
(vi) J. Hamper Potts Litter picking 105.00
(vii) BT Telephone 44.07
(viii) Viking Office Supplies 166.19
(ix) Mazars Audit Fee 1,492.25
(x) Chubb Fire Service appliances 250.16
(xi) J. Kenward Cleaning 1,860.00
(xii)Bizcard Leaflets 76.00
(xiii) Stocksigns Ltd Signs 20.39
(xiiii) Southern Electric Pavilion 369.59
(xv) Mrs J. Brown Clerks Salary and expenses 1,512.11
6,814.65
(c) On a proposal by Mr. Martin, and seconded by Mr. Tupper, payment of the above accounts was authorised by the Parish Council.

76. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Scotts Farm – Update
Mr. Shrubb left the meeting. Mr. Wright reported that the District Council would consider further enforcement action if the conditions of the planning consent were not complied with.
(c) Members noted the decision of the Planning Working party which had met before this meeting were as follows;
List No. 31/07 None
List No. 32/07 WW/07/02356/DOM Mariners Cottage Wellsfield
Change in design of conservatory to that approved under WW/07/01170/DOM.
NO OBJECTION
WW/07/03754/TCA Rambler Cottage Pound Road
Crown reduce by 30% (back to the old wound points) 1 no. Silver Birch tree.
NO OBJECTION
List No.33/07 WW/07/03991/DOM Holmes Farm Chapel Lane
Change of use and alteration of loft space over existing garage to form new bedroom/study including new raised roof. Insertion of 2 no. dormers, 4 no. velux roof windows and 2 no. windows. Internal and external alterations.
COMMENT RE EXTERNAL FLINT WALL
WW/07/04144/PLD 32 Howard Avenue,
Change of use and alteration of loft including rear dormers
OBJECTION NOT IN KEEPING
WW/07/03839/TCA Atherstone Lodge Elms Lane
Notification of intention to fell 2 no. Chamaecyparis Lawsoniana ‘Lane’ trees (Lawson Cypress).
OBJECTION REFER TO ARBORICULTURALIST
WW/07/04238/DOM 57 Marine Drive
Two storey front extension and alteration to handrails of rear balcony previously approved.
NO OBJECTION
List No.34/07 WW/07/04336/DOM Magpies The Byeway,
First floor side extension over existing garage forming master bedroom and bathroom/annex.
NO OBJECTION
List No.35/07 WW/07/04272/DOM Argentea Roman Landing
Demolition of garage and garden room, erection of building to contain garden room, bedroom and garage.
OBJECTION CONTRARY TO VDS
WW/07/03792/DOM Soundings Seaward Drive
Enlarged rear bathroom dormer, single storey side extension with dormer above.
NO OBJECTION
WW/07/04266/FUL Winters Moon East Strand
Demolition of existing house and garage. Erection of new detached house and garage.
NO OBJECTION

(d) Planning Appeals
Guild House and Briarfield – it was there were no further comments to add to the objections already made.

77. OTHER ITEMS FOR DISCUSSION
(a) Peninsular Forum
Mr. Tupper reported on the recent meeting of this group, and asked if the next meeting could be held at the Cricket Club on 12th December.
(b) Web Site
It was agreed that this would be debated at the next F&GP meeting.
(c) Highways
Members noted the hedges at the Itchenor crossroads needed cutting back again.

78. OPEN FORUM
There were no questions from the public, therefore, there being no further business for discussion, the meeting closed at 9.05pm.