Thursday, October 26 2017

Minutes October 2017

MINUTES of the Meeting of the Parish Council,

held on Thursday 5^th October 2017 in the Sports Pavilion,

                                        Rookwood Road, West Wittering, PO20 8LT           

PRESENT: Mr R Shrubb (Chairman), Mr R Hutton (Vice Chairman) Mr R Lewis, Mr W Buckland, Mrs J Barrett, Mr K Martin, Mr H Patel and 8 members of the public. Cllr Barrett, Cllr Montyn and Cllr Hamilton were also present.

115.      APOLOGIES FOR ABSENCE – Mr D Sadler,

116.      DECLARATIONS UNDER THE CODE OF CONDUCT – Mr Shrubb, personal planning application, Yellowhammers.

117.      URGENT ITEMS – None

118.      PLANNING - Noted the decisions of the Council were as follows:

119.      NDP UPDATE – Mr Lewis reported on the recent Steering Group meetings and task progress. Members also noted that the Tourism study and visitor data tasks had been started. The Steering Group recommended that the VDS be updated at the same time as the NDP so that the 2 documents would be consulted on simultaneously. The next tasks were a draft format for the plan and a Heritage and Assets consultation which was being held on 23^rd November 2017. On a proposal by Mr Shrubb and seconded by Mr Lewis members agreed to the VDS review being carried out at the same time as the NDP.

120.      ENFORCEMENT MATTERS – Noted the Enforcement Notice in respect of the fence in Summerfield Rd.

121.      CDC LOCAL PLAN REVIEW – Noted the proposals for Stubcroft Farm and agreed to liaise with EW&B PC regarding any response. Agreed to circulate the CDC Call for Sites responses.

122.      MINUTES AND MATTERS ARISING – On a proposal by Mr Hutton and seconded by Mr Buckland the minutes were approved by the Council. Mr Shrubb reported that the proposed meeting with West Wittering Estates regarding traffic issues would be held at the end of the month. Noted the planning application re the Old Nursery in Chapel Lane had been withdrawn. Mr Lewis reported that the NDP budget would need to be reviewed.

123.      A27 UPDATE – Noted that Mr Shrubb and Mr Hutton attended the latest workshop and noted no support for current option, but that the meeting did support further research of a scheme which would support RIS 2.

124.     

125.      CDC ALL PARISHES MEETING – Noted the presentation on Enforcement matters and S106 and CIL funds.

126.      DISTRICT AND COUNTY COUNCILLOR UPDATE – Cllr Montyn referred to the WSCC position regarding the A27. Cllr Barrett reported that the construction of the Youth Club was progressing well. Noted the CDC policy regarding phased removal of dog waste bins and that dog waste could now be put in household and litter bins. Cllr Barrett also reminded Members regarding funding for the Manhood Peninsular Partnership. He also reported that he was investigating the closure of The Old House at Home as it had recently been registered as a Community Asset. Cllr Martin and Cllr Patel agreed to attend a meeting with CDC to establish the situation regarding the community asset status.

127.      CLERKS REPORT

a)     Allotments – No items

b)    Footpaths and Open Spaces – Mr Hutton reported that he had requested 3 quotes and 2 had been returned but he recommended waiting until the legal position regarding the Village Green had been resolved. It was agreed the WP would respond to the recent communication. Mrs Pike agreed to draft a response.  

c)     Sportsfield Management – Noted that the new fencing for the play area had been completed and the outdoor gym had been installed. Noted new signs would be needed for both areas. Mr Buckland reported that there was a large sycamore tree which was overhanging the tennis court and it was agreed to inspect this with a view to reducing some of the larger branches. Mr Lewis reported that he would be holding a meeting with the Football Club to review usage and would report back.

d)    Snowhill – Noted the request for a memorial seat at Snowhill and agreed to replace the seat at the top of the slipway with a new bench which would be subject to the new arrangements.

e)     Finance – On a proposal by Mr Hutton and seconded by Mrs Pike, members approved  payment as listed below;

f)     Parish Assets/Footway Lighting – No items

g)