Friday, October 30 2015
Minutes October 2015
MINUTES of the Meeting of the Parish Council,held on Thursday 1st October 2015 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb (Chairman) Mr R Lewis, Mrs J Barrett, Mr K Martin, Mr W Buckland, Mrs H Codrai. and 1 member of the public. Cllr, Barrett and Cllr Montyn were also present.
99. APOLOGIES FOR ABSENCE
Mr R Hutton, Mr D Sadler, Mr I Parker
100. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr K Martin, personal interest planning application for Lapwings and Atherstone Lodge, Mr R Lewis, personal 34 Marine Drive West planning application
101. URGENT ITEMS
None
102. PLANNING
| List No | Reference | Application details |
| 36/15 | None | |
| 37/15 | WW/15/02767/DOM | Mr Andrew Gentle Hale Farm Chichester Road West Wittering Single storey porch to existing annexe. DELEGATED DECISION _ NO COMMENT |
| WW/15/02780/FUL | 34 Marine Drive West Wittering West Sussex PO20 8HQ Demolition of existing residential property (2 Flats) and erection of 2 no. 4 bedroom properties. OBJECTION loss of amenity, narrowing of gap between properties and loss of visual amenity. | |
| 38/15 | WW/15/02723/FUL | Mr And Mrs Nicholas Hall Lapwings West Strand West Wittering Proposed replacement dwelling with detached garage/boathouse. NO OBJECTION |
| WW/15/02891/TCA | Mr Stephen Marks Atherstone Lodge Elms Lane West Wittering Notification of intention to crown reduction by 2m (all round) on 1 no. Beech tree (T1), crown reduction by 2m (all round) on 1 no. Sycamore tree (T2) and fell 1 no. Poplar tree (T3). OBJECTION to removal of poplar tree | |
| WW/15/02921/DOM | Mr Peter Nattrass 9 Ella Close West Wittering Extension and alteration of loft to form habitable space. OBJECTION Out of character and external gallery is uneighbourly. | |
| 39/15 | WW/15/03011/DOM | Mr Gary Stroud Conway 16 The Crescent West Wittering West Sussex
Single storey rear extension. NO OBJECTION |
| WW/15/02935/FUL | Mr & Mrs Pollard Landfall West Strand West Wittering Demolition and replacement of a 5 bedroom dwelling. NO OBJECTION |
(a) Ellanore Lane House – Noted this application had been recently validated and agreed to ask the Planning Officer to extend the date for comments until after the November meeting.
(b) Enforcement matters; – Northfield and Sandpiper Walk – Cllr Barrett updated members on the current situation at these developments. Concern was expressed at the lack of a suitable crossing and it was noted that CDC had written to the developer regarding progress. Also noted that the Focus group would be meeting with SW to address issues arising out of non-compliance with condition 19 at Northfields.
(c) Bramber Nursery – Agreed to support objection to change of use proposals.
103. MINUTES AND MATTERS ARISING
On a proposal by Mrs Barrett, seconded by Mrs Codrai the minutes were agreed and signed by the Chairman.
104. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Montyn informed the meeting that Highways England would be undertaking consultation on improvements to the A27 Chichester by pass in the Spring of 2016.He also reported that the TRO task and finish group was looking at ways of delivering TRO’s which did not necessarily have priority within the CLC approved list.
Cllr Barrett updated the Council regarding the fly tipping at Marine Drive Car Park and problems caused because Viridor had advised residents to leave paper and card in the car park. He also reported that CDC would be going to the High Court to deal with the traveller’s site in Birdham. The Peninsular Forum meeting in December would be looking at funding for the MPP and Community Warden, and car park charges for Northern Crescent had been maintained following consultation. Cllr Martin thanked Cllr Barrett for all his work on behalf of the Council.
105. CLERKS REPORT
(a) Allotments
Members agreed to assist the Allotment Association with a grant towards a mower and for additional security. On a proposal by Mr Buckland seconded by Mr Lewis a sum of £100 was agreed.
(b) Footpaths and Open Spaces
Mr Shrubb reported that the meeting with contractors regarding additional work to be agreed had not taken place. Members considered the weeping willow on the village green and agreed to obtain advice re pruning and obtain quotes for the work. It was also agreed to obtain a replacement horse chestnut tree for the village green.
(c) Sportsfield and Millennium Meadow
Members noted comments from Sport England and the Councils response in respect of the proposed tennis courts. It was noted that the application was likely to go to Planning Committee in November. Regarding the encroachment onto the Sportsfield it was reported that 3 gates had been identified, with 1 being in use and also evidence of grass cuttings being dumped on the field. It was agreed that the residents would be contacted to discuss the matter and report back to the Council. Quotes for works to the Sportsfield trees were considered as follows;
Contractor A – £750
Contractor B – £390
On a proposal by Mr Martin and seconded by Mr Buckland it was agreed to accept Contractor B’s quote. It was further agreed to arrange for the undergrowth and lower dead branches to be removed and to ask for a quote for removing brambles on the Village Green.
Regarding repairs to the surface of the play area members considered the quotes for repair and replacement of the wet pour surfacing. It was agreed to hold this matter until a further quote could be obtained.
Mr Lewis reported on his meeting with the Football Club and the proposals for charging calculated by Mr Hutton. It was agreed to write off the remaining charge for the 2015 season and move to a payment per match subject to the number of games being agreed. Mr Lewis agreed to look at the Clubs finances and report back at the next meeting.
It was agreed that WWCC could hold their annual bonfire night on 7th November 2015.
(d) Snowhill -No items
(e) Finance
On a proposal by Mr Martin and seconded by Mr Buckland accounts for payment were authorised as follows;
| Payee | Details | £ |
| Wicks Farm | Clearance – Sportsfield boundary | 78.00 |
| Wicks Farm | Mowing Sportsfield | 196.50 |
| Mrs M Waller | Caretaker | 200.00 |
| Mr D Waller | Litter picking Sportsfield | 100.00 |
| R Lewis | Milegae – training | 32.40 |
| Mrs J Brown | Clerks salary and mileage | 1143.19 |
| Mr S Ruff | Mowing village green and play area – August | 240.00 |
| Eradipest | Moles – Sportsfield Feb and March 2015 | 270.00 |
| CBA Trees | Tree hazard survey – Sportsfield | 954.00 |
| C Tranchant | Pavilion garden | 42.00 |
| SSE | Pavilion | 570.66 |
| SSE | Public conveniences | 136.90 |
| Mr S Ruff | Mowing September | 240.00 |
| Wicks Farm | Clips | 14.97 |
| PKF Littlejohn | Audit 14/15 | 480.00 |
| British gas | Pavilion | 86.75 |
| TOTAL | 4785.37 | |
(f) Communication and Web site
Noted that a specification had been sent to 3 companies to quote for a new web site.
(g) Parish Assets/Footway Lighting
No items to report
(h) Memorial Hall
No items
(i) Twinning
Noted Wine tasting and Call my Bluff event to be on 24th October 2015
(j) East Head/CIAG
Noted that the planning application for re charging the shingle bank was progressing, with WWE managing the work.
(k) Emergency Planning
No items
106. CORRESPONDENCE
Members noted items listed in the Clerks report had been circulated.
(a) Seat Marine Drive – Agreed that the owners would be served notice that the seat would be removed.
107. OTHER ITEMS FOR DISCUSSION
(a) Fly tipping – Elms Lane – Agreed to ask the Community Warden to remove.
108. OPEN FORUM
No items
There being no further business for discussion the meeting closed at 9.10 pm.
Signed:………………………………………………………………….. Chairman………………………. Date:
The next meeting of the Parish Council will be held on Thursday 5th November 2015 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk