Saturday, October 25 2014
Minutes October 2014
MINUTES of the Meeting of the Parish Council,held on Thursday 2nd October 2014 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr K Martin, (Chairman) Mr R Shrubb, (Vice Chairman), Mrs H Codrai, Mrs J Barrett Mr D Sadler, Mr I Parker and 8 members of the public.
87. APOLOGIES FOR ABSENCE
Mr W Buckland and Mr C Pine
88. DECLARATIONS UNDER THE CODE OF CONDUCT
Planning Applications – Mr K Martin and Mr R Shrubb – prejudicial – Childerstone, Chapel Lane (Mr Shrubb left the meeting during discussion of the application) Mr R Shrubb personal, Yellow Hammers Roman Landing and Mr I Parker, Personal Hale Farm
89. PLANNING APPLICATIONS
(a) The Council discussed the following planning applications;
| List No | Reference | Application details |
| 38/14 | WW/14/02897/DOM | Mr R Shrubb Childerstone Chapel Lane West Wittering Extension to rear to form garden room and a replacement porch to main entrance. NO OBJECTION |
| 39/14 | WW/14/02631/DOM | Mr E Stevenson Smith Yellow Hammers Roman Landing West Wittering New swimming pool and pool store/ plant room.
COMMENT – plant room uneighbourly |
| WW/14/02953/FUL | G Gentle And Son Hale Farm Chichester Road West Wittering Proposed extension to existing grain store. NO OBJECTION subject to footpath diversion being approved | |
| WW/14/02555/DOM | Mr P Stickley 14 Elmstead Park Road West Wittering Single storey extension to side.COMMENT re proximity to adjacent building. | |
| WW/14/03171/DOM | Mr And Mrs M Bonning-Snook April Cottage Roman Landing West Wittering Demolition of existing garage and conservatory. Construction of single storey extension to rear, two storey extension to East and new porch entrance to North .NO OBJECTION |
(b) WW Neighbourhood Development Plan – Update
The Chairman reported that a quote and scope of work had been received from AiRS and that further competitive quotes would be sought based on this scope of work. Mr Sadler agreed to circulate an email updating members of the steering group as to the current situation.
(c) Land at Chaucer Drive – enforcement
The Clerk reported that EW&B PC had requested a meeting with Enforcement Officers at CDC and that WWPC had been invited. The Chairman asked Cllr Montyn to update the meeting on the current situation re the conditions of development preventing any homes being occupied before the required plans for the foul water infrastructure had been approved. Members noted that a legal agreement was being pursued regarding this. Members also noted the report on the recent meeting with SW which Cllr Barrett had circulated. Mr Parker asked Cllr Montyn to update the meeting on the work done to the Church Lane/Pound Rd pumping station.
(d) Piggery Hall Lane – new development
Members noted that the hoarding had still not been removed and parking on the verges was still causing problems. The Clerk was asked to contact Hyde Martlett again.
(e) Western Manhood Parishes Consortium – Clappers Lane Earnley
Members noted that Mr Pine was attending a meeting this evening and would update the Council on developments
90. MINUTES AND MATTERS ARISING
Subject to minute 81 being amended to read “Cllr Barrett on behalf of Cllr Montyn provided a report on his recent meeting with SW” and minute 82(o) being amended to add “ Mr Sadler disagreed with Mr Martins statement as it was his understanding that the majority of those surveyed were in favour of an additional footway light”, the minutes were proposed by Mr Sadler, seconded by Mr Parker and agreed by a majority of the Council.
On a proposal by Mrs Barrett and seconded by Mrs Codrai, the minutes for the planning committee held on 18th September 2014 were also approved.
91. DECLARATION OF VACANCY
Mr Martin reported that Mr Wright had stood down from the Council and that a vacancy therefore existed. He thanked Mr Wright for all his contribution to parish business especially his work on the VDS, the newsletter and by laws, as well as planning matters and the successful Twinning Association.
92. DISTRICT AND COUNTY COUNCILLOR UPDATE
Members noted that the Operation Watershed applications for each main project had been submitted and that further funding may materialise for all the projects identified. It was noted that Rookwood Road and Elms Lane would be undertaken first. Mr Parker asked Cllr Montyn for an update on the A27 redevelopment, this would be considered and assessed in the funding for 2015-2019. Mr Shrubb commented that the autumn mowing and litter picking was to a high standard and WSCC and CDC should be congratulated.
93. CLERKS REPORT
(f) Allotments
Mrs Megeney reported that there were 3 vacant plots which should be allocated to current waiting list applicants. Some plots were still uncultivated and this would need to be closely monitored in future.
(g) Footpaths and Open Spaces
Mr Shrubb reported that he had met with CDC regarding plumbing issues at the conveniences in pound Rd. It was agreed to obtain quotes for isolation valves and new stop cocks. Members noted that drainage work to improve the area of Cakeham Road near the village green was being investigated, and that some work across the village green may be required.
Mr Shrubb also reported on the SWMP and the project being led by WSCC regarding riparian ditch ownership. It was agreed that he and the Chairman would attend the meeting. Members noted quotes to replace the surface of the twitten between Howard Ave and Marine Drive with scalping had been received as follows;
Contractor A – £ 630
Contractor B – £ 440
On a proposal by Mr Shrubb and seconded by Mrs Barrett, it was agreed that Contractor B would undertake the work. Mr Shrubb further reported that WSCC had agreed to ask its volunteer team to clear part of the Acre St footpath so he suggested waiting until this had been done before considering further quotes to clear it.
(h) Sportsfield
Members noted that pre application advice was being sought from Sport England and once this was to hand the application for the tennis courts would be re submitted. A request from WWCC to hold their bonfire event on either 1st or 8th November was considered and approved subject to the appropriate insurances and licences being obtained. Also noted that the quote to repair various items of play equipment was awaited.
(i) Parish Assets
Mr Sadler referred to the initial list of parish assets which he had circulated. He also referred to the guidance regarding community assets and the right to bid. Mr Shrubb queried whether caravan and camping sites are included which Mr Sadler confirmed. Mr Martin asked Mr Sadler to provide a list of parish assets and also community assets. It was agreed that Mr Sadler would find out more about the Community Asset register from CDC and in particular the situation regarding the Four Seasons store.
(j) Snowhill
The Clerk reported that the Community Warden had arranged for all the graffiti to be removed with the kind cooperation of residents of Roman Landing and WWE. Members also discussed the re seeding of the grass around the sluice, it was agreed to monitor this and re evaluate in January 2015.
(k) Memorial Hall
No items
(l) Finance
The Clerk reported changes to the company currently providing payroll services and problems experienced. A new local company had been found who would undertake the payroll for the same monthly fee and on a proposal by Mr Shrubb, seconded by Mr Sadler it was agreed to change to Ramar Accounting Services.
(m) Communication and Web site
Noted increase in mailboxes for email recipients had been done. Agreed to arrange for the Clerk and Chairman to meet with Access by Design.
(n) Footway Lighting
No items
(o) Twinning
Mrs Barrett reported that arrangements were being made for the visit to Les Moutiers in June 2015, and that a fund raising event was being organised for early 2015. It was agreed that this could be publicised on the parish notice boards.
(p) East Head/CIAG/Wittering Flood Defences
The Chairman reported that a meeting of EHCIAG was being scheduled for early November.
(q) Emergency Planning
Mr Parker reported that he had updated the Plan
(r) Peninsula Forum
No items
(s) Parish Church
Noted that Mr Martin would meet with the Rector to discuss parish matters and that Mrs Codrai would fill the role of Church representative.
94. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
(b) Complaint re Cakeham Rd cycle path – Members noted the issues regarding conflict between pedestrians and cyclists. Whilst being sympathetic to the complaint it was agreed that little more could be done apart from enforcement. The Council agreed to report the issue to the appropriate agencies.
(c) Joliffe Rd Lighting –members considered a request for additional lighting in Joliffe Rd. Several Councillors had visited at night and noted the existing lighting appeared adequate as there are lights on each corner and a double headed lamp by the twitten. It was agreed that the pavement was uneven and this was to be reported to WSCC.
(d) Use of Pavilion as a Polling Station – 7th May 2015 – Noted
(e) CDC Draft Planning obligations – Affordable Housing – Supplementary Planning – Agreed to comment to Mr Martin so that he could coordinate the Parish response.
95. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ | |||
| Mrs J Brown | Salary and mileage | 954.47 | |||
| Wicks Farm | Mow Sportsfield | 393.00 | |||
| W Aylmore | Repairs to conveniences | 158.00 | |||
| Shellcast | Repair shutters in Pavilion | 625.32 | |||
| Travis Perkins | Materials – Pavilion | 13.33 | |||
| K Palmer | Public seats – maintenance | 750.00 | |||
| SSALC | Networking Day | 72.00 | |||
| British Gas | Pavilion supply | 95.32 | |||
| Mrs M Waller | Caretaker and cleaning | 259.00 | |||
| Mr D Waller | Litter picking | 100.00 | |||
| Mr Ruff | Strimming and fence repair - | 255.00 | |||
| PKF Littlejohn | Audit fee | 360.00 | |||
| Viking | Printer supplies /paper for office | 95.18 | |||
| Earnley PC | Cont to Traffic Report | 597.43 | |||
| Window Dr | Repairs – Pavilion | 144.00 | |||
| Advent Electrical | Repair light – Pavilion | 200.37 | |||
| Mr C Tranchant | Pavilion Garden | 42.00 | |||
| TOTAL | 5114.42 | ||||
(b) On a proposal by Mr Sadler, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
(c) Annual Return and Statement of Accounts 2013/14
The auditors statement was noted.
96. OTHER ITEMS FOR DISCUSSION
(d) Verge – Rookwood Rd
Mr Shrubb agreed to obtain quotes to clear overhanging trees and to strim the opposite side of Rookwood Rd.
(e) Flint wall, Cakeham Manor
Agreed to report damaged section of wall to owner.
97. OPEN FORUM
Members of the public questioned the Council regarding the cycle path, Balchins Field and a dangerous tree in Cakeham Road.
There being no further business for discussion the meeting closed at 9.20 pm.
Signed: ……………………………………………………………………………………………………….. Date: …………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 6th November 2014 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk