Thursday, October 31 2013
Minutes October 2013
10/13
MINUTES of the Meeting of the Parish Council, held on Thursday 3rd October 2013 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr. Shrubb (Vice Chairman), Mr I Parker, Mr W Buckland, Mr Wright, Mr S Jennings, Mrs J Barrett, Mr D Sadler and 7 members of the public. Cllr Montyn was also in attendance.
239. APOLOGIES FOR ABSENCE
Mr K Martin, Mr C Pine
240. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr. Wright declared an interest in the planning application for Brook House, and also the item concerning the Allotment hedge and Mrs Barratt declared an interest in the planning application for Brook House.
241. PLANNING APPLICATIONS
The Council discussed the following planning applications;
| List No | Reference | Application details |
| 36/13 | WW/13/02646/DOM | Mr & Mrs P Davies Trilby Cottage Rookwood Road West Wittering Rear first floor extension.
NO OBJECTION |
| WW/13/02669/DOM | Mr & Mrs M Ralf Appleby Seaward Drive West Wittering Proposed single storey rear extension together with new entrance porch.
NO OBJECTION |
|
| WW/13/02676/DOM | Mr T Elliott Brook House Pound Road West Wittering Retention of garden outbuilding.
COMMENT Not to be used as a separate unit of accommodation |
|
| 37/13 | NONE | |
| 38/13 | WW/13/02823/FUL | Dr Paul Haines 24 Marine Close West Wittering Resubmission of 13/00562/FUL for a replacement dwelling. OBJECTION Overdevelopment of plot |
| WW/13/02887/DOM | Mr Istvan Matica 18 Russell Road West Wittering Single storey rear extension and porch roof extension
NO OBJECTION. |
|
| 39/13 | WW/13/02850/PLD | Mr Adrian St Clair Soundings Seaward Drive West Wittering Garage extension NO OBJECTION |
(a) Neighbourhood Development Plan
Mrs Barrett reported that the group had met and the launch event was planned for the end of November. Costs of producing publicity were discussed. On a proposal by Mr Jennings, seconded by Mr Parker it was agreed that the Parish Council would fund the cost of flyers (2 sided colour) at approximately £138 excluding distribution.
(b) CDC – Changes to Development Control Management
The Clerk reported that a seminar was being arranged for Parishes on Friday 1st November 2013 and Mr Sadler and Mr Pine had previously agreed to attend.
242. MINUTES AND MATTERS ARISING
On a proposal by Mr Parker and seconded by Mr Buckland it was agreed to approve the minutes subject to 234 (c) being amended to read “Mr Parker had discussed this with the owner of Nunnington campsite and he was not in favour”. This was agreed and the minutes were signed by the Chairman.
243. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Montyn recommended that the Parish participate in Operation Watershed. He also referred to the review of off street parking undertaken by CDC and proposals to charge for parking in Northern Crescent.
He stated that the formal planning application for 50 homes at Chaucer Drive was expected and confirmed that the new dwellings were within West Wittering Parish.
Mr Parker asked Cllr Montyn to apply pressure to Southern Water concerning the length of time taking to undertake its project survey and Mr Wright asked if the TRO scheme for Pound Rd would be forthcoming.
244. CLERKS REPORT
(a) Allotments
Mrs Megeney reported that notices had been sent to plot holders who needed to cultivate their plots in readiness for the winter.
Plot 46 was of concern. She proposed that the plot holder be given until 31st December to clear rubbish and remove produce to their other plot with a condition that the plot be handed over on 1st January but an allowance made if there was any further harvesting needed then agreement would be sought with the incoming tenant. This was agreed by the Council.
The quote received for cutting the hedge on the western boundary was £650. On a proposal by Mr Shrubb, seconded by Mr Jennings it was agreed to split this cost with the adjoining land owner.
(b) Footpaths and Open Spaces
Members considered quotes for tree work as follows;
Contractor A – £2810
Contractor B – £1350
On a proposal by Mr Buckland seconded by Mr Parker it was agreed to award the work to Contractor B.
Mr Shrubb briefly reported that the agreement for servicing of the public conveniences was still ongoing and Mr Parker asked what the total cost of running the service will be, Mr Shrubb agreed to provide this figure.
Mr Shrubb reported on the grant scheme “Operation Watershed” and his recent meeting with WSCC officers.
The Parish Council can apply for a grant for repair and maintenance of the drainage systems relating to the highway and properties adjacent to the Highway which suffer flooding because of inadequate drainage.
The Parish Council agreed to immediately register its interest, and work up a scheme with the assistance of a qualified drainage consultant. On a proposal by Mr Wright, seconded by Mr Buckland it was agreed to register the Councils interest and engage the engineer at a cost of £750.
It was also agreed to ask Mr Ruff to undertake the regular programme of footpath clearance.
(c) Sportsfield Management
Mr Buckland reported that the RoSPA Inspector confirmed there is no conflict between the tennis courts and play area. He also noted that the run off required for the football pitches was within the FA guidelines.
It was agreed that the Working Party would meet with the user clubs to agree the final positions and arrange for the plans to be provided to enable a planning application to be processed.
Members discussed the quotes for the fire alarm testing which were the same. An additional quote for remedial work to bring the system up to specification was also discussed. As this work was now urgent the Vice Chairman proposed it be undertaken immediately and that the same contractor be asked to undertake the regular system checks with a demonstration to members and the caretaker. This was seconded by Mr Sadler and all agreed.
Mr Shrubb reported that he had a quote of £250 for the clearance of brambles and undergrowth from the southern boundary of the Sportsfield. On a proposal by Mr Shrubb, seconded by Mr Buckland it was agreed to proceed.
Members discussed the trim trail equipment that required repair and maintenance. As it was not often used for the purpose that it was intended after discussion Mr Parker proposed it be removed, this was seconded by Mr Shrubb and all agreed. Mr Shrubb agreed to obtain quotes for removal, disposal and reinstatement.
Members considered a request from the Cricket Club to hold its annual bonfire and fireworks evening at the Millennium Meadow. Subject to the appropriate licences being in place this was approved.
(d) Snowhill
The Vice Chairman reported that a request had been made of the Sailing Club for a specification to repair and renew if necessary, the parish chain. This would be considered at the November meeting. The Vice Chairman also asked members to view the new fencing at the sluice. Mr Parker referred to the barbed wire and it was agreed to discuss at the next meeting.
(e) Memorial Hall
No items
(f) Finance
Noted the completion of the Annual Return for 2013.
(g) Village Green
No items.
(h) Twinning
Mr Wright informed the meeting that the next visit from Moutiers les Mauxfaits will be on 29th May 2014 and host families needed.
(i) Communication and Web site
No new items
(j) Footway Lighting
No items
(k) East Head/CIAG/Wittering Flood Defences
The Vice Chairman reported on the recent EHCIAG meeting and the consideration of the Malcolm Bray report. The group discussed the identification of trigger points and will meet to agree these. It was noted that West Wittering Estates have commissioned an Asset Condition report covering land etc in their ownership. Further testing and recording of sand depths is being carried out and information events will take place to help keep the public informed.
(l) Emergency Planning
Mr Parker and Mr Sadler attended WSF&R Community Resilience seminar. It was agreed that a section regarding vulnerable persons should be included in the Emergency plan.
(m) Peninsula Forum meeting
No items.
245. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
246. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| Mrs J Brown | Salary and expenses | 872.67 |
| Parish On line | Subscription | 36.00 |
| HMRC | Liabilities | 120.99 |
| Mr S Ruff | Mowing | 230.00 |
| AiRS | Subscription | 50.00 |
| Southern Electric | Pavilion | 569.77 |
| Eradipest | Wasp treatment – Sportsfield | 108.00 |
| Mr C Tranchant | Pavilion garden | 40.00 |
| CDC | Paladin hire | 149.50 |
| British Gas | Pavilion | 98.78 |
| Viking | IT consumables | 62.34 |
| Mrs M Waller | Caretaker | 200.00 |
| Mr D Waller | Litter picking | 100.00 |
| PWLB (Direct debit) | Loan repayment | 1586.61 |
| Total | 4224.66 |
(b) On a proposal by Mr Wright, and seconded by Mr. Sadler, payment of the above accounts was authorised by the Parish Council.
247. OTHER ITEMS FOR DISCUSSION
(a) Overgrown hedges/trees
Mr Shrubb reported several sites including Chichester Road, Malthouse Corner to Wicksfield House, and Rookwood Rd from Sayas News to Elms Lane and Locksash Close. The Clerk was asked to report these to WSCC.
(b) Boots Chemist, East Wittering
Mrs Barrett reported unsafe handrails and fencing at this site and the Clerk was asked to contact East Wittering and Bracklesham Parish Council to see if anything could be done to help resolve the issue.
248. OPEN FORUM
Mr Goldsmith asked about the definition of the East Wittering settlement policy area.
Mr Tayler asked for information regarding broadband and the Clerk agreed to forward the latest update from WSCC.
Mrs Megeney reported that there was a large area of subsidence in the highway outside 11 Elmstead Gdns..
There being no further business for discussion the meeting closed at 8.45 pm.
Signed: ……………………………………………………………………………. ………………….. Date: ………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 7th November 2013 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk