Thursday, October 05 2006

Minutes October 2006

WEST WITTERING PARISH COUNCIL
MINUTES of the Annual Meeting of the Parish Council,
Held on Thursday, 5th October 2006 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R Hutton, (Chairman), Mr. R. Shrubb, (Vice Chairman), Mr. R. Holmes, Mrs. J. Harper, Mr. W. Buckland, Mr. T Tupper, Mr. D. Wright, Mr. D. Hopson, and 10 members of the Public. Cllrs Jones and Monteyn were also in attendance.
70. APOLOGIES FOR ABSENCE
Mr. Robertson
71. CODE OF CONDUCT
Mr. R. Shrubb declared his interest in the item concerning Scotts Farm caravan site.
72. MINUTES
On a proposal by Mrs. Harper, seconded by Mr. Holmes, the minutes were signed by the Chairman.
73. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mrs. Harper reported that there was 1 vacant plot which was to be split into 2 and offered to waiting list applicants. She reported a problem with cars parking on the site not associated with the allotment. It was agreed that a polite notice on offending cars was the only course of action.
(b) Footpaths and Open Spaces
Mr. Shrubb reported that the Chichester Harbour Conservancy had agreed to upgrade the footpath to improve access on the stretch from the Car park to Snowhill at a cost of £3271. Following discussion the Council agreed to make a contribution of £825 towards the part of the footpath crossing Snowhill. This was proposed by Mr. Shrubb, seconded by Mr. Wright.
Mr. Shrubb also reported that the Harbour Conservancy would be undertaking tree planting on Snowhill, as well as removing dead trees. He also stated that if the ANOB officer recommended planting mature specimen trees then the Parish Council may consider a contribution towards these as well.
(c) Sportsfield Management
The Clerk reported that Wickham and Pierce had not contacted Mr Tupper regarding the broken lights, so it was agreed to ask Willards to quote to replace the damaged sensors and put a new light on the northern elevation to illuminate the Car Park. It was also agreed to ask for a quote to place a light by the gate and entrance to the Sportsfield.
(d) Snowhill
The Clerk reported that the appropriate wording for the new bye law sign had been provided by the Council’s solicitor.
(e) Memorial Hall
No items to report.
(f) F&GP
Next meeting 20th November 2006
(g) Village Green
Members agreed that a small “no parking” sign on the Village Green would be permitted, and the Clerk was instructed to write to the resident concerned.
(h) Twinning.
Mr. Wright reported that the regatta and petanque weekend was successful.
(j) Parish Plan
Mr Hopson reported that he had been working with Mr. Robertson and that a Parish Plan Working Party would be set up, this group to produce a set of issues and hold an initial public meeting to publicise the issues, collect comments and formulate a questionnaire. He stated that the planned timescale for this project would be 12 to 14 months, with a view to producing the final document in December 2007. Mr. Tupper asked if one of the public meetings could be held in the eastern part of the Village.
74. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) County Local Committee Meeting 18th October
Mr Tupper agreed to attend this meeting on 18th October.
(b) CDC – Code of Conduct and Register of Interests
The Clerk reported that further guidance had been circulated by the Monitoring officer. Members were asked to complete a new register of interest.
75. FINANCE
(a) Balances at 29th September 2006 were £55415.26
(b) Additional accounts were passed for payment as follows; £
(i) Channel Safety Systems Fire alarm 129.25
(ii) S. Ruff Grasscutting etc 270.00 (iii) C. Tranchant Pavilion 40.00
(iv) CDC Paladin hire 116.09
(v) Mr J Hamper Litter picking 101.50
(vi) Wittering Services Allotment hedge 32.00
(vii) Playsafe Repair swings 35.25
724.09
(c) On a proposal by Mr. Shrubb, and seconded by Mr. Tupper, payment was authorised as follows;
(i) Clerks Report 2219.66
(ii) Items above 724.09
(iii) Total 2943.75
(d) Financial Regulations
In accordance with the Council’s financial regulations, the Chairman and Vice Chairman inspected the Bank statements and confirmed the balances to be as stated in the Clerks report.
76. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Scotts Farm – Update
Mr. Shrubb left the meeting. The Clerk reported that revised plans had been submitted to the District Council and a copy was available at the meeting. Following discussion it was agreed that the Council objected to the raising of the land, the brick wall, the raised decking and the brick built storage. Regarding the revised layout of units on the disputed area known as The Paddock, the Council agreed that units 4, 5 and 18 should be removed, and 19 to be rotated 90 degrees.
Mr. Shrubb returned to the meeting.
(c) Members noted the decisions of the Planning Working party at its meeting on 5th October 2006 were as follows;

(d) List No.36/06 WW/06/03843/LBC Cygnet Cottage Pound Rd,
Removal of stud wall, new
front door .NO OBJECTION
WW/06/03978/DOM Three Pines, Rookwood Rd
Single storey rear extension
NO OBJECTION
List No.37/06 WW/06/03871/FUL Seafarers, Roman Landing
Demolish house, new 5 bed
dwelling. NO OBJECTION
WW/06/04002/OUT Vikings, West Strand,
1 3 bed house, land adj to
Vikings. OBJECTION
Overdevelopment
WW/06/04095/TCA Atherstone House, Elms
Lane tree surgery. NO
OBJECTION

WW/06/04104/DOM 26 Mill Gdns, conservatory, NO
OBJECTION
WW/06/04177/COU Land at Millennium Meadow,
change from recreation to
garden. SUPPORT
List No.38/06 WW/06/04185/DOM 1, Elms Way, demolish
existing garage, new garage, NO
OBJECTION
List No.39/06 WW/06/04298/DOM 31 Marine Drive, Change of
use from garage to 2 beds.
OBJECTION, loss of car parking
Overdevelopment

77. OTHER ITEMS FOR DISCUSSION
(a) Highway Matters
A number of matters requiring attention were raised and the Clerk was instructed to report
these to WSCC. Regarding the recent accidents in Church Road, the Clerk reported that a site
visit had been attended and that the local traffic engineer had recommended some
improvements to the signs and lines. It was also agreed that a “gateway” surface would be
installed along Cakeham Road to attempt to prevent speeding.
(b) Mobility Survey
Mr. Hopson reported that the Youth Group had agreed to undertake the access survey for the
Parish Council.
(c) West Wittering Estates Car Park
Mr. Hopson circulated a report that he had prepared concerning the traffic management issues regarding the car park, which had been raised by residents. Mr. Wright declared a personal interest as a West Wittering Estates shareholder.
Mr. Hopson reported that he had met with West Wittering Estates, and that the company had been interested to discuss the issues. Mr. Morton tabled a response to Councillors which detailed current traffic movements and ways in which the Company managed these movements. He also told the meeting that the company was in the process of appointing a consultant to look at these issues.
Mr Wright stated that he felt it was of benefit to the community to have the car park as without it the resulting traffic issues would lead to chaos. It was noted that further waiting restrictions would lead to more cars parking in residential roads.
The Chairman thanked Mr Hopson and Mr Morton for their reports and noted that the Company would consult with the Parish Council once their study was completed. Mr. Morton confirmed that this study would not be undertaken until 2007.

78. OPEN FORUM

Mr. Davies reported that the consultation with the Strategic Health Authority was due in January 2007. Mr Oppé observed that part of the traffic congestion could be attributed to additional traffic from increased housing in the area. Mr Cate commented that the WWE Company existed to protect and enhance the Village and its residents.
There being no further items for discussion, the meeting closed at 9.20pm.