Thursday, November 24 2016
Minutes November 2016
MINUTES of the Meeting of the Parish Council, held on Thursday 3rd November 2016 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb (Chairman) Mr R Hutton, (Vice Chairman), Mr R Lewis, Mr W Buckland, Mr H Patel, Mrs Nicolette Pike and 7 members of the public. Cllr Hamilton also present.
139. APOLOGIES FOR ABSENCE – Mr K Martin, Mrs J Barrett Mr D Sadler,
140. DECLARATIONS UNDER THE CODE OF CONDUCT – Mr Lewis and Mr Hutton, 17 Owers Way, personal.
141. URGENT ITEMS – None
142. PLANNING – Noted the decisions of the Council were as follows;
| List No | Reference | Application details |
| 40/16 | WW/16/03194/DOM | Mr & Mrs Becker Le Bas Roman Landing West Wittering PO20 8AS Modification of external windows and doors as result of internal refurbishment; new rooflights, windows and doors; enclosure of the existing double garage; new covered entrance porch; side extension; modification to balcony and new boat shed. NO OBJECTION |
| 41/16 | WW/16/03158/DOM | Mr Leigh Bowen Gaviota 17 Owers Way West Wittering PO20 8HA Ground floor rear extension and part conversion of garage to habitable accommodation NO OBJECTION |
| 42/16 | WW/16/03400/DOM | Mrs Judith Holliday 15 Harrow Drive West Wittering PO20 8EJ Change of use of loft space to habitable accommodation with front facing velux windows, dormer windows and internal alterations. OBJECTION, Over development, mass and bulk of roof out of keeping in street scene. |
| WW/16/03399/DOM | Mr & Mrs James & Jenny Mellor Star Cottage Roman Landing West Wittering
Construction of a single storey rear extension.NO OBJECTION |
|
| WW/16/03125/FUL | Mr And Mrs R Saker The Courtyard Cakeham Road West Wittering Replacement dwelling.NO OBJECTION; COMMENT Requirement to use materials sympathetic with design. | |
| 43/16 | WW/16/03441/TCA | Atherstone Cottage Elms Lane West Wittering Notification of intention to reduce height by 3m and lateral limbs by upto 2m on 1 no. Maple tree (2). Reduce height by 3m and shorten low bough (over the road) to 3m on 1 no. Oak tree (3). Fell 1 no. Hawthorn tree (4) and 1 no. Oak tree (9). Reduce height by 5m on 1 no. Oak tree (5). Reduce height and widths by upto 5m on 2 no. Oak trees (7 and 8). Remove 2 no large low boughs on west sector on 1 no. Oak tree (10).NO OBJECTION; Comment requirement to replant suitable replacements. |
143. WWPC NDP UPDATE – Noted that the questionnaire had been delivered and were being collected at the public points in the village.
144. CONFIRMATION OF MINUTES AND MATTERS ARISING – On a proposal by Mr Hutton and seconded by Mr Lewis the minutes were approved and signed.
145. DISTRICT AND COUNTY COUNCILLOR UPDATE – Cllr Hamilton reported on progress with the Youth Club planning application and also advised the Council about the small business grants that CDC’s Economic Development Unit could grant.
146. CLERKS REPORT
a) Allotments – Agreed that the Association could add 2 new sheds on the site as proposed. On a proposal by Mr Buckland and seconded by Mr Hutton it was also agreed to fund 2 wire panels at a cost of £120 for the gate to prevent deer accessing the site.
b) Footpaths and Open Spaces – Noted that a decision regarding the Operation Watershed application would be published very shortly. The Chair reported on progress on the flood mapping project. The Chair also reported on the meeting with WSCC Highways about a TRO in Rookwood Rd to improve traffic flow and provide short term parking for local people. The funding for the delivery of such an order was also discussed and on a proposal by Mr Lewis and seconded by Mr Hutton it was agreed to consider advice from WSCC and the WP fully at the next meeting.
c) It was also noted that the request for a bench at the end of The Byeway and the junction with Cakeham Rd had been looked at again by WSCC and agreed subject to a site plan and the appropriate Highways agreement.
It was also noted that traffic cones had been placed on the Village Green in order to section off a parking area. The Chairman agreed to look into this and contact the owner.
d) Sportsfield and Millennium Meadow – Noted that following the last meeting the Tennis Court operational agreement had been amended and circulated to Members. On a proposal by Mr Hutton and seconded by Mr Lewis, the proposals were approved by the Council.
Mr Hutton also reported on the new cleaning arrangements and Members the discussed and extra clean of the toilets. Mr Hutton reported that he had negotiated a price of £15 per additional clean this was seconded by Mr Patel and members agreed to increase the toilet clean to weekly.
Mr Shrubb thanked Mr Hutton and the Working Group for all the work undertaken on the Pavilion and tennis courts.
Mr Hutton further reported that he had met with the CCTV contractor following the problems with the damaged cable during construction of the tennis courts. He reported that the system required upgrading of cameras and digital recording at a cost of £ 1070 and proposed that this be approved. This was seconded by Mr Buckland and agreed by Members.
It was noted that the quotes for new access gates for the Sportsfield and Millennium Meadow would be considered at the next meeting. Members also noted that a new access gate had been installed from a property in Elmstead Park Gdns, without agreement. On a proposal by Mr Lewis and seconded by Mr Patel it was agreed to check the address of the property and request that the gate is removed.
e) Snowhill – Noted that the Licence extension had been approved.
f) Finance – Noted that the Chairman had requested budget proposals for 2017/18 and that the WP would meet to consider the Budget and precept for 2017/18. On a proposal by Mr Shrubb and seconded by Mr Hutton the Council agreed to fund additional Highways grasscutting at Church Lane and Piggery Hall Lane to maintain sight lines.
On a proposal by Mr Hutton and seconded by Mr Buckland, payment of accounts listed below were approved.
| Payee | Details | |
| Natural Land Management | Cutting cycle path | 384.00 |
| PWC | Pavilion | 149.58 |
| Paine Manwaring | Emergency call out Pavilion | 282.00 |
| Shellcast | Shutter call out | 288.00 |
| SSALC | Planning update | 66.00 |
| SSE | Footway lighting | 224.68 |
| Mrs M Waller | Caretaking | 200.00 |
| Mr D Waller | Litter picking | 100.00 |
| Mrs J Brown | Clerks salary, mileage and postages | 1205.89 |
| HMRC D/D | Liabilities | 247.73 |
| SWR Garden Services | Mowing etc. | 240.00 |
| Home Clean | Pavilion cleaning | 295.00 |
| TOTAL | 3682.88 | |
g) Communication and web site – The Chair noted Mr Martin’s comments regarding the proposed web site and agreed he would consider these comments before the next meeting. He reiterated the Councils decision that the Clerk would maintain the web site and be responsible for updating it and loading information and this was agreed.
h) Parish Assets/Footway Lighting – No report
i) Memorial Hall – Noted the New Homes Bonus grant had been approved subject to a further quote being provided.
j) Twinning –No report
k) East Head/CIAG – Mr Shrubb reported that the group agreed the basic approach would now be adaptive management and that reactive minor intervention only would be undertaken. The gabions would continue to be monitored for H&S aspects. Any dangerous zones would be fenced off and signed if necessary in conjunction with the NT and stakeholders. Noted next meeting on 1st February 2017. It was also agreed to formally recognise the West Manhood Flood Group
l) Emergency Planning - No report
m) Parish Church – Noted Mr Martins request for a meeting with representatives.
n) Peninsula Forum – No report
147. –CORRESPONDENCE – None
148. OTHER ITEMS FOR DISCUSSION
a) Noted and agreed that the area around the tennis courts would benefit from rolling.
b) Noted that BYFC had requested additional training nights on a Tuesday for their Academy. It was agreed to check the planning conditions for the use of the floodlights.
149. OPEN FORUM – No items
There being no further business for discussion the meeting closed at 8.50pm
Signed:………………………………………………………………….. Chairman
Date: ……………………………………………………
The next meeting of the Parish Council will be held on Thursday 1st December 2016 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk