Wednesday, November 25 2015
Minutes November 2015
MINUTES of the Meeting of the Parish Council,held on Thursday 5th November 2015 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb (Chairman) Mr R Hutton (Vice Chairman) Mr R Lewis, Mrs J Barrett, Mr K Martin, Mr D Sadler Mr, Mrs H Codrai. and 4 members of the public. Cllr, Barrett and Cllr Hamilton were also present.
109. APOLOGIES FOR ABSENCE
Mr I Parker, Mr W Buckland
110. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr R Shrubb, planning application, 21 Cakeham Way
111. URGENT ITEMS
None
112. PLANNING
| List No | Reference | Application details |
| 40/15 | WW/15/03000/FUL | Mr Mark Morgan Ellanore House Ellanore Lane West Wittering Demolition of the existing property and the construction of a two storey and basement dwelling. NO OBJECTION |
| WW/15/03001/FUL | Mr M Morgan Ellanore House Ellanore Lane West Wittering Formation of a lake in association with Ellanore Farmhouse. OBJECTION, Applicant must specify habitat and appropriate screening | |
| 41/15 | NONE | |
| 42/15 | NONE | |
| 43/15 | WW/15/03324/DOM | Mr & Mrs G Leaver And Mrs J Barnard
21 Cakeham Way West Wittering Demolition of existing flat roof extension and garage and replacement single storey side extension. NO OBJECTION |
| WW/15/03359/DOM | Mr and Mrs Matthews Chenies Seaward Drive West Wittering Proposed single storey detached garage. COMMENT – ensure trees retained for screening | |
| WW/15/03393/DOM | Mr Justin Excell Hope House West Strand West Wittering Replacement new single storey rear extension. NO OBJECTION | |
| WW/15/03421/DOM | Mr John Parker Outback 39 The Crescent West Wittering Dormer window to front elevation.NO OBJECTION | |
| WW/15/03446/FUL | P. Martin-Dye Leander Roman Landing West Wittering Proposed revision to external elevation. NO COMMENT as subject to enforcement action, and lack of detail | |
| 44/15 | WW/15/03441/FUL | Mr And Mrs P Manweiler 31 Marine Close West Wittering Variation of condition 2 of planning permission WW/15/01127/FUL. Change of appearance due to change of walling materials.NO OBJECTION |
| WW/15/03454/DOM | Mr & Mrs D Armstrong Little House Cakeham Road West Wittering Single storey front extension, replace fenestration, and erect detached double garage NO OBJECTION – comment re retaining trees and shrubs |
113. ENFORCEMENT MATTERS
Cllr Barrett informed the Council that as there had been no appeal against the refusal of the planning application to remove condition 19 at Northfields, then CDC should be taking action against the developer at this site. He also reported that the safety audits re the crossing points at Sandpiper Walk were being progressed and that the hedge needed cutting back.
114. NEIGHBOURHOOD DEVELOPMENT PLAN
The Chairman reminded members that the progression of this plan had been discussed several times in the past year and that he felt a decision on the way forward was needed. He asked if the community would be prepared to volunteer to act on a steering group and liaise with the appointed contractors. Mr Sadler supported the idea of continuing with the project. Mr Martin agreed to send an email to all those who showed an interest and who had registered to receive information from the Council. On a proposal by Mr Shrubb, seconded by Mr Sadler it was agreed to re-form the Steering Group with volunteers and to obtain an up to date costing from AiRS.
115. MINUTES AND MATTERS ARISING
On a proposal by Mr Martin, seconded by Mr Lewis the minutes were agreed and signed by the Chairman.
116. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Barrett updated the meeting on a number of ongoing matters. He confirmed that the Community Warden Service would be funded for a further 3 years. He also reported the proposal to retain one hours free parking at Northern Crescent and the SWMP report which identified areas at flood risk across the Peninsula.
117. CLERKS REPORT
(a) Allotments – No items to report.
(b) Footpaths and Open Spaces
The Clerk reported that 2 quotes has been received for reducing the willow tree on the village green by 30%. As follows
Contractor A – £475
Contractor B – £675
On a proposal by Mr Lewis and seconded by Mr Martin, it was agreed to proceed with the quote from Contractor A.
Members also considered a request for a dog waste bin along Salterns Way. It was agreed that this could not be justified at this site at present. Cllr Hutton referred to his suggestion that the area of land in Marine Drive, currently grassed should be landscaped and improved. It was noted that the land was currently maintainable as highway and agreed the Clerk should contact WSCC to progress the project. It was agreed a budget figure of approx. £20k would be needed and also that consultation would be carried out with residents in Marine Drive before approving the project. Me Sadler felt that the area to the edge of Marine Drive Car Park would be a better project for improvements. It was agreed to contact CDC to see if a strip of the car park could be leased. On a proposal by Mr Martin and seconded by Mr Lewis it was agreed to investigate the possibility of leasing the triangle of land in Marine Drive, prepare a budget sum for the work and undertake consultation and also to contact CDC regarding Marine Drive Car Park to investigate leasing a part of this land.
Members also considered a request for an easement across part of the Village Green for a gas pipe to Springwell Cottages. On a proposal by Mr Martin and seconded by Mr Sadler this was approved.
(c) Sportsfield and Millennium Meadow
Regarding repairs to the surface of the play area members considered the quotes for repair and replacement of the wet pour surfacing. It had been agreed to hold this matter until a further quote could be obtained however no further quotes had been submitted. On a proposal by Mr Hutton, seconded by Mr Martin it was agreed to proceed with option 2 at a cost of £1737 and to order a further replacement swing.
It was noted that the tennis court application would be considered at the Planning Committee on 11th November.
It was agreed to draft a letter to residents who had gates/access onto the Sportsfield.
Regarding the Football Club, Mr Hutton reported that the number of expected games had reduced, but that he recommended the pay and play option. He proposed £25 per match with a £10 charge for using the Club room after matches. Training sessions charged at £10 per session with the outstanding contribution from 2015/14 to be written off, this was seconded by Mr Sadler and all agreed. It was noted that some youth training was taking place and Mr Sadler added that the Club should be supported over the next 12 months
(d) Snowhill
Members considered the request to remove the access post during the winter months. This was agreed subject to residents’ discretion.
(e) Finance
Members noted the budget monitoring for October 2015.
On a proposal by Mr Martin and seconded by Mr Lewis the appointment of Mr Stuart Dobbin as auditor was approved.
On a proposal by Mr Sadler and seconded by Mr Martin accounts for payment were authorised as follows;
| Payee | Details | £ | |||
| Chubb Fire | Pavilion extinguisher | 414.24 | |||
| Arundel Arboretum | Horse chestnut | 284.99 | |||
| Mr J Kenward | Litter and bus shelters | 1615.00 | |||
| Travis Perkins | Key Pavilion | 3.02 | |||
| BT | D Debit, Pavilion | 71.96 | |||
| Portsmouth Water | Conveniences | 250.47 | |||
| Wicks Farm | Mow Sportsfield | 196.50 | |||
| Sussex Garden Care | Strim cycle path | 206.66 | |||
| CDC | Paladin | 174.85 | |||
| SSE | Footway light supply | 229.48 | |||
| Wicks Farm | Mow Sportsfield | 196.50 | |||
| R Lewis | Printer cartridge | 34.00 | |||
| C Tranchant | Pavilion Garden | 112.00 | |||
| Portsmouth Water | Pavilion | 52.97 | |||
| Allotment Association | Grant | 100.00 | |||
| Mrs J Brown | Salary and mileage, Office H&B | 1380.58 | |||
| HMRC | Liabilities | 201.29 | |||
| British Gas | Pavilion | 15.76 | |||
| Arbtech | Tree works, Sportsfield and Snowhill | 1030.00 | |||
| Mrs M Waller | Caretaker | 200.00 | |||
| Mr M Waller | Litter | 100.00 | |||
| Mr S Ruff | Mowing, hedge – Pavilion and Allotment | 780.00 | |||
| TOTAL | 7650.27 | ||||
(f) Communication and Web site
The Working Party reported that it had a number of queries following its meeting with a local company. It was agreed that a number of points needed to be included in the specification and agreement before the Council could proceed. Subject to the above issues being satisfactorily resolved Mr Martin proposed that the Council go forward with this company only as a preferred option. This was seconded by Mr Sadler. It was also agreed that 12 mailboxes would be required plus confirmation of password ownership.
(g) Parish Assets/Footway Lighting
No items to report
(h) Memorial Hall
Mrs Barrett reported that a new online booking system was now available.
(i) Twinning
Noted Wine tasting and Call my Bluff event to be on 24th October 2015
(j) East Head/CIAG
Noted that the planning application for re charging the shingle bank would be considered at CDC Planning Committee on 11thNovember 2015
(k) Emergency Planning
Mr Lewis agreed to continue with updating the document.
118. CORRESPONDENCE
Members noted items listed in the Clerks report had been circulated.
(a) Sportsfield boundary
(b) Noted request to clear along fence line. Agreed that Mr Hutton would inspect and ask contractor to complete this section.
119. OTHER ITEMS FOR DISCUSSION
No items
120. OPEN FORUM
Report that footpath 1 from Ellanore to Snowhill was still very uneven.
Agreed to ask EW&B PC for an update regarding the project to improve the end of Shore Rd.
Agreed to ask David Hyland of CDC to attend the meeting in January to advise the Council on the Community Right to Bid.
There being no further business for discussion the meeting closed at 9.20 pm.
Signed:………………………………………………………………….. Chairman………………………. Date:
The next meeting of the Parish Council will be held on Thursday 3rd December 2015 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk