Saturday, November 29 2014
Minutes November 2014
MINUTES of the Meeting of the Parish Council,held on Thursday 6th November 2014 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr K Martin, (Chairman) Mr R Shrubb, (Vice Chairman), Mrs H Codrai, Mrs J Barrett Mr D Sadler, Mr I Parker, Mr W Buckland and Mr C Pine, and 11 members of the public. Cllr Barrett was in attendance.
98. APOLOGIES FOR ABSENCE
99. DECLARATIONS UNDER THE CODE OF CONDUCT
None
100. PLANNING APPLICATIONS
(a) The Council discussed the following planning applications;
| List No | Reference | Application details |
| 40/14 | None | |
| 41/14 | None | |
| 42/14 | WW/14/03396/DOM | Mr & Mrs T & E Gatacre Strand House East Strand West Wittering Retention of three windows in west elevation of Strand House. COMMENT Windows to be opaque glass only. |
| WW/14/03401/DOM | Mr & Mrs Sheppard 14 The Wad West Wittering Installation of first floor level balcony to master bedroom, NO OBJECTION. | |
| 43/14 | WW/14/03344/FUL | Mr Leslie Higgins 34 And 34A Marine Drive West Wittering Demolition of existing residential property (two flats) and erection of 2 no. 4 bedroom dwellings, OBJECTION overdevelopment and uneighbourly, because of bulk and height, adverse impact on street scene. |
| WW/14/03064/FUL | Mr And Mrs D Law Argentea Roman Landing West Wittering Replacement dwelling. NO OBJECTION | |
| WW/14/03387/DOM | Ms Jan Mayor 23 Windsor Drive West Wittering Proposed rear extension NO OBJECTION | |
| WW/14/03515/DOM | Mr S Vaughan Beauty Point 37 Marine Drive West Wittering Remove low level wall and fencing to form additional off road parking and erection of new fence. Fit dropped kerbs to road NO OBJECTION | |
| WW/14/03534/DOM | Mr Jamie Barratt White Marley West Strand West Wittering Proposed extension and conversion of garage roof to provide a games room within the new loft space. NO OBJECTION | |
| 44/14 | None |
(b) Northfields – Condition 19
The Chairman reported on his attendance at the meeting of the Planning Committee of CDC. Although officers had recommended the removal of this condition, the Committee resolved to reject the application and the developer was therefore required to comply with the condition. Consultation with SW to find a suitable solution was requested.
(c) Planning matters – delegated powers to Clerk/Officers
The Chairman referred to his report previously circulated regarding the arrangements for dealing with planning matters. He outlined his proposal for delegating power to the Clerk to deal with planning applications on behalf of the Council, unless objections had been received or Councillors expressly requested a meeting to discuss a particular application. Members discussed the wording of the proposal, and suggested alternative wording to avoid possible ambiguity. It was agreed to add the following wording and ask Trevor Leggo to confirm that the proposal was in order, and whether a Standing order was required or just a resolution of the Council. The additional wording agreed was “For the avoidance of doubt the content of any submission under these delegated powers shall be the sole decision of the Parish Clerk.”.
(d) NDP Project Management
The Chairman reported that 1 quote had been received and that 3 other consultants had declined to quote, with 1 further quote pending. He also reported that a group called Community 21 were developing a toolkit for use in consultation exercises. He proposed that he and Mr Sadler meet with this group to investigate further what services they could offer.
(e) Enforcement – Land at Chaucer Drive
Members noted that Mr Martin and Mr Pine attended a meeting with EW&B PC and CDC to discuss an on-going breach of planning at the site in Church Rd/Chaucer Drive. It was noted that the foul water drainage issue needed monitoring to ensure the developer was aware of its responsibility and that the legal agreement regarding occupation must be in place. Cllr Barrett confirmed that the agreement required the conditions to be satisfied prior to first occupation and confirmation from SW that upgrades to the local system were in place. A further outcome of the meeting was that Barratt Homes had agreed to attend the meeting of the Parish Council on 8th January 2015.
101. MINUTES AND MATTERS ARISING
Subject to minute 88 being amended to read that Mr Martin had declared a personal interest in the planning application for Childerstone, and that Mr Parker seconded the proposal approving the accounts for payment, Mr Buckland proposed that the minutes should be signed and this was seconded by Mr Shrubb. All agreed.
102. PARISH COUNCIL VACANCY
Mr Martin reported no applicants for this vacancy.
103. DISTRICT AND COUNTY COUNCILLOR UPDATE
Members noted that the Local Plan hearing was being undertaken, and that the Inspector was allowing some negotiation regarding housing numbers, which had also been mentioned at the Annual meeting with Parishes. Members also noted the Clerks report from the SALC Clerks networking day.
Mr Shrubb asked if CDC could be approached to request that consideration be given to ensuring that the format of on line plans could be standardised .
104. CLERKS REPORT
(f) Allotments
No items to report.
(g) Footpaths and Open Spaces
Mr Shrubb reported that he had not yet received quotes for the work to the public conveniences. He also agreed to inspect the premises now that the winter cleaning schedule was in place.
Mr Martin reported that he had attended a meeting with residents of Pound Rd regarding the TRO. He proposed that as the community would benefit from an additional number of free parking spaces included in the design for this scheme, the Parish Council would contribute £2,500 towards the cost of implementing the TRO in Pound Rd, subject to the scheme being started within 12 months. This was seconded by Mr Shrubb and all agreed.
Members also considered drainage works requiring part of the Village green to be excavated by WSCC. Subject to the appropriate undertakings and agreements to reinstate any disruption to the required standard, it was agreed to inform WSCC that the Parish had no objection to the works.
(h) Sportsfield
Members noted the quote for play equipment repairs as highlighted in the recent safety report. It was agreed to go ahead with the urgent items and obtain further quotes for either hardwood or recycled material for the new benches.
A request for some lighting at the end of the Pavilion to illuminate the cage area was considered. It was agreed to ask the Football Club to specify exactly what lighting they would like and the Parish Council would install it.
(i) Parish Assets
Mr Sadler reported that he had not yet been able to make contact at CDC regarding the community asset register. It was however agreed to complete the nomination for the Four Seasons store. It was also noted that SEC had not started the new light in Elms Lane, and the Clerk was asked to chase this up.
(j) Snowhill
No items to report.
(k) Memorial Hall
No items to report.
(l) Finance
Mr Shrubb reported that he would be preparing the budget for 2015/16 shortly and asked members to let him have proposals for projects for 2015.
(m) Communication and Web site
The Chairman reported on the presentation by Trevor Leggo at the Annual meeting with Parishes regarding the forthcoming local elections in May 2015. He referred to the possibility of producing a business plan setting out the Councils achievements and aims for the future. This could be incorporated in the next newsletter including information regarding standing as a Councillor. Mr Sadler suggested that better promotion of the parish on its web site would be more appropriate and would generate even more interest. It was agreed the Working Party would meet to discuss this and Mr Martin added that he would also report on the recent meeting with the web site designer regarding resolving some issues with the current web site and future development post May 2015. He asked members to look at the new Chichester City Council web site in the mean time.
(n) Twinning
Mrs Barrett reported that arrangements were now being made for the visit to Les Moutiers in 2016 instead of 2015.
(o) East Head/CIAG/Wittering Flood Defences
The Chairman reported that the next meeting would be on 18th November 2014.
(p) Peninsula Forum
No items to report
(q) Parish Church
Noted that Mr Martin had met with the Rector and that a Youth Club was being considered. Also asked the Parish Council to consider an increase in contribution to the maintenance of the burial ground.
105. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
(b) Letter to Goodwood airfield re noise from aircraft – noted
106. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ | |||
| M Brooks | Pavilion deep clean | 150.00 | |||
| Mrs J Brown | Norton anti virus | 44.89 | |||
| Arbtechnic | Tree works and hedge cutting | 1,455.00 | |||
| C Tranchant | Pavilion Garden | 42.00 | |||
| CDC | Paladin hire | 162.50 | |||
| K. Martin | Parking fee | 7.20 | |||
| Portsmouth Water | Pavilion | 53.35 | |||
| S Electric | Lighting | 229.48 | |||
| CDC | Hand washing units Conveniences | 606.00 | |||
| Mrs J Brown | Allotment postages | 38.16 | |||
| TAS | Payroll | 30.00 | |||
| Mrs J Brown
PWC J Kenward |
Salary and expenses
Public conveniences Bus shelters and litter picking |
1038.51
519.19 1575.00 |
|||
| Access by Design
HMRC Mr D Waller Mrs L Waller Mr S Ruff PWC PWC Chubb Fire Mr C Tranchant TOTAL |
Web site hosting
Liabilities Litter picking Caretaking Grasscutting, hedge and Rookwood Rd Allotments Allotments Pavilion Pavilion Garden |
144.00
111.41 100.00 200.00 480.00 171.84 89.21 654.96 42.00 7944.70 |
|||
(b) On a proposal by Mr Shrubb, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
107. OTHER ITEMS FOR DISCUSSION
(c) MPP – Tourism Forum meeting
Mr Shrubb and Mr Sadler reported on this meeting and the implications for tourism on the Manhood Peninsular. Noted that the Committee will consider the outcomes from the workshop at its next meeting.
(d) EW&B PC – NDP workshop
Mrs Barrett reported that she had attended this meeting and would report back to the NDP steering group.
(e) Tree Survey
Mr Buckland was asked to check the trees that have been cleared of ivy and contact the Tree surveyor to advise tagging.
(f) Cycle path fence
Mr Parker stated that several residents had commented favourable on the new fence and thanked the Woodger Trust.
108. OPEN FORUM
Members of the public raised queries regarding parking outside the cafe in Pound Rd, and overhanging branches at Snowhill. Mr Campbell from the Football Club asked to discuss the tennis court plans with the Working Party.
There being no further business for discussion the meeting closed at 9.20 pm.
Signed: ……………………………………………………………………………………………………….. Date: …………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 4th December 2014 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk