Wednesday, December 04 2013
Minutes November 2013
MINUTES of the Meeting of the Parish Council, held on Thursday 7th November 2013 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr K Martin, (Chairman) Mr. Shrubb (Vice Chairman), Mr W Buckland, Mr Wright, Mrs J Barrett, Mr D Sadler and 18 members of the public. Cllr Barrett was also in attendance.
249. APOLOGIES FOR ABSENCE
Mr C Pine, Mr S Jennings, Mr I Parker
250. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr. Wright declared an interest in the planning application for Strand House.
251. PLANNING APPLICATIONS
The Council discussed the following planning applications;
| List No | Reference | Application details |
| 40/13 | WW/13/03025/DOM | Mr Simon Hill-Norton Courts Haugh Rookwood Lane West Wittering Proposed alterations including loft conversion and roof alterations to the existing property. New annex, car port, swimming pool and associated landscaping.NO OBJECTION |
| 41/13 | WW/13/03093/FUL | Mr R A And Mrs G I Dance Taswell Royce Way West Wittering Replacement dwelling and garage, widen existing driveway access NO OBJECTION |
| WW/13/03045/DOM | Mr Nigel Monks And Ms Jo Rawding
Spinningdale West Strand West Wittering Replace existing lean to side extension with new single storey extension to accommodate kitchen. New 2 storey rear extension. Replace existing outbuilding with single storey guest accommodation. Associated alterations. COMMENT re hedge and not to be used as a separate unit of accommodation |
|
| 42/13 | WW/13/03220/DOM | Mr And Mrs Michelmore Flint House Rookwood Lane West Wittering Single storey kitchen extension.NO OBJECTION |
| WW/13/03163/DOM | Mr Mark Tyers Ricasoli Rookwood Road West Wittering Proposed first floor extension, new entrance porch and ground floor extension. OBJECTION to removal of hedge in Conservation area | |
| 43/13 | WW/13/03244/ELD | West Sussex County Council Land East Of Ellanore Farm Ellanore Lane West Wittering
Keeping of horses on site. |
| WW/13/03286/FUL | Mr Robert Collett Land North Of Chaucer Drive West Wittering Erection of 50 residential dwellings with associated access, parking, landscaping, open space and works. COMMENT re design, highway matters, drainage and affordable homes quota | |
| WW/13/03296/FUL | Mr T Gatacre Strand House East Strand West Wittering Construction of one greenhouse and two timber sheds together with vegetable, fruit and flower garden – revision of Planning Permission WW/11/02122/FUL and withdrawn application WW/13/02250/FUL.NO OBJECTION | |
| WW/13/02169/DOM | Mr Tony Gillon 2 Royce Close West Wittering
Proposed two storey side extension and single storey rear and front extensions.NO OBJECTION |
(a) 50 homes – Land at Chaucer Drive WW/03286/FUL
The Council discussed this application in detail. The Chairman opened the meeting to allow Cllr Barrett to address Members. Concern was raised that the mix of affordable homes did not meet need and a member of the public queried why the plans did not accurately reflect those displayed by the developer at the public meeting.
Mr Wright informed the meeting that, according to Councillor Montyn, this development fulfilled the quota for new homes under the Local Plan requirements.
Members agreed they would comment on the application and not object. Mr Shrubb made suggestions regarding access and pedestrian paths. It was agreed that a roundabout at the new entrance would be desirable to reduce traffic speed; also junction improvements at Itchenor crossroads were also needed. Mr Shrubb also suggested the installation of shared use paths through to Chaucer Drive would aid sustainability. Members also wished drainage to be addressed in Church Rd.
Cllr G Barrett suggested a condition requiring a vehicle wheel washing facility and restrictions on the parking of contractor’s vehicles; this was agreed.
Members also discussed the S106 requirements for community facilities and agreed a list of items to be communicated to CDC, including refurbishment of the Parish Hall of St Peters and highway improvements as discussed above.
The Chairman commented that the design of the properties was not in keeping with the Sussex vernacular and it was agreed that use of hipped gables, flint and half rendered frontages were desirable.
It was agreed to forward a copy of the Councils comments to the developer, and to contact the CDC Housing Enabler to ensure the affordable housing mix met with local need.
(b) Local Plan
Noted that the Consultation draft included revisions and would be on deposit for consultation from 8th November 2013 to 6thJanuary 2014.
(c) Neighbourhood Development Plan
Mrs Barrett reported that the launch event would be held on 28th November in the Jubilee Room of the Memorial Hall and that all residents would be invited.
252. MINUTES AND MATTERS ARISING
On a proposal by Mrs Barrett and seconded by Mr Sadler, the minutes were approved and signed by the Chairman.
253. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Barrett informed Members that the free car parking period for Northern Crescent would be removed under the new arrangements for charging.
254. CLERKS REPORT
(a) Allotments
No items to report
.Footpaths and Open Spaces
The Chairman reported that a response was still awaited from WW Estates regarding the arrangements for servicing the public toilets.
Mr Shrubb reported that the application for grant under “Operation Watershed” had been submitted. A requirement for 3 quotes for the works identified was being sought as additional information.
Members thanked Mr Pine for his work on the new Bus Shelter however a query regarding the installation of the back panel required further investigation. Mr Buckland agreed to speak to the Contractor and it was agreed to only pay half the cost at this stage.
Mr Wright reported that the proposals for the TRO in Pound Rd were being finalised.
Mr Shrubb reported that the hedge needed cutting back alongside the E/W shared use path at Howard Ave and opposite Cakeham Manor. It was agreed to get this work done.
(b) Sportsfield Management
Members asked the Football Club to arrange for the broken floodlight to be repaired and for a copy of the electrical test for the lights.
Mrs Barrett updated members on the H&S compliance. The Pavilion and Sportsfield were being checked visually on a weekly basis and a monthly report was being submitted by the Caretaker. The Cricket Club needed to respond and provide information on their own H&S checking.
Members noted that the ditch on the northern boundary had been cleared by the adjoining landowner but that a section was blocked requiring a CCTV survey and repair. In addition the posts and rail installed by WSCC at the entrance to the lane required maintenance. It was agreed to investigate.
Members also discussed the current membership of the Sportsfield Working party. The Chairman reported that Mr Jennings had indicated that he would step down from the Working Party and that he had invited Mrs Barrett to take his place. This was agreed. Mr Wright, proposed that Mr Buckland be included in the working party. This was seconded by Mr Shrubb and a majority of the Council agreed.
The Chairman requested consideration be given to creating a tree preservation order for the trees on the southern boundary of the Sportsfield. It was agreed to arrange a meeting with Mr Whitby of CDC to discuss how this could be achieved.
The Chairman asked Members to reconsider the removal of the trim trail. It was agreed to look at the safety report and report back at the next meeting. The Working Party was also asked to look at the broken shutter and the leaks in the Pavilion toilets. It was agreed to authorise the Working party to allow up to £200 for the repair of the toilets.
(c) Snowhill
The Vice Chairman reported that a quote for materials for the Parish chain had been received from the Sailing Club. Following discussion it was agreed to ask the Sailing Club if it was willing to undertake the installation of the new chain. On a proposal by Mr Shrubb seconded by Mr Buckland members agreed to purchase the new chain and stakes. The Snowhill Working Party was also asked to arrange the removal and/or disposal of old boats on the chain before work on the replacement could commence.
(d) Memorial Hall
No items
(e) Finance
Monthly monitoring report noted. The Chairman asked Members to identify possible projects for spending in 2014/15 and to let the Working Party know.
(f) Village Green
No items.
(g) Twinning
No items.
(h) Communication and Web site
No new items
(i) Footway Lighting
No items
(j) Memorial Hall
Mr Wright reported that he had resigned as a Trustee. Mr Sadler agreed to fill his place and the Clerk was asked to inform the Chair of the Trustees.
(k) East Head/CIAG/Wittering Flood Defences
The Chairman reported that a planning application was being considered for recharging, and some gabion repair needed. Some negative views regarding shingle removal had been heard; however this was at the direction of the Coastal Defence Engineer at CDC.
(l) Emergency Planning
No items
(m) Peninsula Forum meeting
No items.
(n) CDC Meeting with Parishes
Members noted that a further grant deficit in 2014/15 would result in a reduction in services.
255. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
256. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| Mrs J Brown | Salary and expenses | 913.07 |
| Chris Skinner | Cricket Field and Allotments hedge | 900.00 |
| Queensbury Shelters | Bus Shelter | 2811.00 |
| PKF Littlejohns | Audit Fee 2012/13 | 360.00 |
| Wicks Farm | Projector | 492.00 |
| Wicks Farm | Lap top | 358.80 |
| S Cobden | Footpath maintenance | 3,180.00 |
| Chichester District Council | Paladin Bin Hire | 149.50 |
| PWC | Supply Pavilion | 51.50 |
| CHC | Contribution Sheepwash Lane | 1,500.00 |
| AiRS | SALC conference | 48.00 |
| Southern Electric | Street lighting | 229.48 |
| C Tranchant | Pavilion garden | 40.00 |
| The Sign Shop | Signs | 36.00 |
| TAS | Payroll | 30.00 |
| A Parfoot | Allotment rear hedge cutting | 325.00 |
| Mrs M Waller | Caretaker | 200.00 |
| D Waller | Litter picking | 100.00 |
| Rudi Design | Plan preparation | 420.00 |
| J Kenward | Litter and Bus Shelter | 2850.00 |
| Viking | Printer consumables | 32.11 |
| S Ruff | Various footpaths, hedge cutting | 1070.00 |
| Access by Design | Web site hosting | 144.00 |
| D Beveridge | Printing | 17.00 |
| TOTAL | 16,257.46
|
(b) On a proposal by Mr Sadler, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
257. OTHER ITEMS FOR DISCUSSION
(a) Highways
Mr Shrubb reported several potholes and overgrown trees.
258. OPEN FORUM
Mr Kemp reported several posts and rails damaged along the E/W path. It was agreed to report this to WSCC.
Members of the group Save East Wittering Village addressed the Council regarding the planning application for the Royal Oak PH. It was agreed that the planning application would be considered at the next meeting.
There being no further business for discussion the meeting closed at 9.30 pm.
Signed: ……………………………………………………………………………. ………………….. Date: ………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 5th December 2013 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk