Wednesday, November 30 2011
Minutes November 2011
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council, Held on Thursday 3rd November 2011 in the Sports Pavilion,Rookwood Road, West Wittering.
PRESENT: Mr. R. Shrubb, (Chairman), Mr. K. Martin, (Vice Chairman) Mr. D Wright, Mr C Pine, Mrs S Smith, Mrs K Simmons, Mr W Buckland, Mrs C Megeney, Mr I Parker and 8 members of the public. Cllr Montyn was also in attendance.
114. APOLOGIES FOR ABSENCE
None
115. DECLARATIONS UNDER THE CODE OF CONDUCT
None.
116. PLANNING APPLICATIONS
| 40/11 | NONE | |
| 41/11 | NONE | |
| 42/11 | NONE | |
| 43/11 | WW/11/03924/FUL | Mr P Kite Merry Harbour Roman Landing West Wittering Replacement house and detached garage.
NO OBJECTION |
| WW/11/04278/FUL | Mr Michael Painter St Peter And St Paul Church Pound Road West Wittering ,Replacement of existing electric central heating system with 9 external Air Source Heat Pump (ASHP) units located to the south and east of the church in two clusters. Site A- 6No. ASHP units adjacent to the south elevation of the church and; Site B – 3No. ASHP units adjacent to the churchyards east boundary wall. ASHPs to be sited upon 200mm deep concrete rafts and screened by 1.0m Yew hedging (at planting stage). Additionally, existing heaters within the church building would be replaced by 9 Internal Air Source Heat Pump units.
NO OBJECTION |
|
| WW/11/04329/DOM | Mr A Pugh, 24 Southcote Avenue West Wittering, Single storey side extension and rear first floor extension.
NO OBJECTION |
|
| WW/11/04432/TCA | Mr And Mrs A Haydon, Stones Cottage Pound Road West Wittering Notification of intention to crown reduce by 30% on 1 no. Holm Oak tree.
COMMENT No more than 30% reduction |
|
| WW/11/04470/DOM | Sir William Castell, St Christophers West Strand West Wittering Proposed enclosure of existing first floor terrace with matching brick and flint walls, windows and concealed glazed roof.
NO OBJECTION |
117. MINUTES
Subject to Minute 107(b) being amended to read “Members” instead of “Mr. Buckland and Mr Parker” On a proposal by Mr Martin, seconded by Mr Wright, the minutes were approved and signed by the Chairman.
118. COUNTY AND DISTRICT COUNCIL UPDATE
Cllr Montyn referred to the ongoing efforts to secure funding for the Youth Centre. He also reported on potential changes to the Library Service and the need to find volunteers to assist in keeping Libraries running. He also reported that WSCC are supporting the provision of improved broadband to the area.
119. CLERKS REPORT
(a) Allotments
Mrs Smith reported that one quote had been received for Pest Control and that one was awaited. Mr Pine agreed to obtain quotes for the clearance of the hedge.
(b) Footpaths and Open Spaces
The Clerk reported that despite several requests to WSCC the footpath adjacent to Meadow Farm was still impassable. Members also noted the amendments to the design of the E/W cycle path extension, providing additional safety features at the junction with Joliffe Rd. The Clerk also updated members on the situation regarding the defects in the first phase of the path.
(c) Sportsfield
Mrs Megeney reported that she had scrutinised the RoSPA safety report for the play area and had highlighted the minor works to be carried out. It was agreed that Mr Palmer would be asked to do the work and Mr Martin proposed a vote of thanks to Mrs Megeney. Mr Buckland reported that the area around the Cricket Pavilion in Elms Lane was in a bad state, and it was therefore agreed to arrange a Working Party meeting with the Cricket Club.
The Clerk reported on negotiations with the Croquet Club regarding the licence for the new rink. It was agreed that the term would be 21 years and on a proposal by Mr Parker, seconded by Mr Pine, members authorised the Chairman and Vice Chairman to sign the Licence on behalf of the Parish Council.
Members also reviewed the outstanding items from the previous Working Party action list. It was noted that these were all in hand.
(d) Snowhill
Mr Shrubb detailed a quote received for new signs and posts totaling £308. On a proposal by Mr Wright, seconded Mr Martin, this was approved by the Council.
(e) Memorial Hall
Mr. Wright reported that the post of Bookings Secretary was available and carried a remuneration of £1000.
(f) Finance
Members noted that the Working Party would be meeting to consider the budget exercise for 2012/13.
(g) Village Green
Mr Shrubb reported that he would be attending a meeting with CDC to discuss a further outbreak of Japanese knotweed.
(h) Twinning
Mr Wright reported on the recent visit from Moutiers les Mauxfaits, including a trip on the solar powered boat in Chichester Harbour. The exchange visit for West Wittering to visit France had been arranged for 11th November 2012.
(i) Web Site and Communications
Mr Martin reported that he had received a quote for production and delivery of the newsletter and would be following this up. It was also agreed to include an item in the next newsletter encouraging residents to join an e mail group for communicating Parish issues and news.
(j) Footway Lighting
No items to report.
(k) EHCIAG/EA Flood Defence
Mr Martin reported that all the hard material for the flood defence project had been delivered with minimum disruption. It was noted that the proposed contract between West Wittering Flood Defences and Environment Agency was still being discussed, specifically the maintenance provisions.
(i) Emergency Planning
No items to report.
(m) Summerfield Rd Low Cost Housing Project
No items to report.
120. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
121. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| Mrs M Waller | Caretaking duties | 200.00 |
| PWC | Allotments | 180.46 |
| PWC | Allotments | 97.85 |
| PWC | Pavilion | 54.20 |
| G Muffett | Hard standing for bin | 225.00 |
| Chubb Fire | Pavilion extinguishers | 218.84 |
| J Pulleyblank | Footpath maintenance (Acre St) | 120.00 |
| J Pulleyblank | Footpath maintenance (no.19) | 581.84 |
| C Tranchant | Pavilion garden | 40.00 |
| TAS | Payroll | 30.00 |
| CDC | Paladin hire | 135.20 |
| Wicks Farm | Mowing | 253.80 |
| Wicks Farm | Materials (Pavilion) | 132.25 |
| Mr S Ruff | Hedge clearance allotment | 90.00 |
| BT (Direct Debit) | Pavilion and Broadband | 94.38 |
| BT (Direct Debit) | Fax line | 40.32 |
| Total | 2494.14 |
(b) On a proposal by Mr. Wright, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
122. OTHER ITEMS FOR DISCUSSION
(a) Annual Meeting with Parishes
Mr Buckland reported on the recent meeting and the presentation on localism, a copy of which had been circulated to Members.
(b) Tree Survey and Audit
Mr Shrubb reported that the hazard and H&S audit had been completed. Some trees included on the Parishes Parish Council’s survey belonged to adjoining landowners and he agreed to arrange a site meeting with the Working Party to ascertain access and ownership. Members also agreed that the tree outside the Pavilion and The Cherries needed reducing and Mr Ruff would be asked to do this.
(c) Highways
Mr Wright reported a pothole in Pound Rd near the entrance with Roman Landing and it was agreed to report this to WSCC. On a proposal by Mr Martin, seconded by Mr Wright, it was agreed that in future the Clerk would copy the relevant Councillor in on any emails concerning items that they had raised
(d) Queens Diamond Jubilee celebrations 2012
Mr Pine reported on his meeting with West Wittering Estate Plc regarding proposals for the celebration of the Queens Diamond Jubilee which currently included a 1950’s themed funfair and additional evening events.
(e) CCTV at the Pavilion
Mr Parker reported that this had now been installed including a further camera for the car park entrance and play area. He also agreed to put up some signs around the Pavilion alerting the public to the CCTV. Members also noted that the Clerk would deal with the required registration etc and the Communications Working party would draw up a protocol for members use and back up of images. The Council recorded its thanks to Mr Parker for overseeing the project.
123. OPEN FORUM
Mr Bransgrove asked the Council if it knew of any organisation which could use a snooker table, and it was agreed to let Cllr Barrett know for the Youth Club.
There being no further business for discussion the meeting closed at 8.50 pm.
Signed…………………….…Chairman…………………..Date………………
The next meeting of the Parish Council will be held on Thursday 1st December 2011 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk