Thursday, November 13 2008

Minutes November 2008

11/08
WEST WITTERING PARISH COUNCIL

MINUTES of the Meeting of the Parish Council,
Held on Thursday, 13th November 2008 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton, (Chairman) Mr. R. Shrubb, (Vice Chairman) Mr. T. Tupper, Mr. D. Wright, Mr. W. Buckland, Mr. K. Martin, Mr. S. Colwell, Mr. J. Robertson, and 5 members of the Public. Cllrs Jones and Montyn were also in attendance.

Presentation by Sam Irving, Rural Housing Enabling Officer, Chichester District Council
Mr Irving gave a presentation on his role and the current process for provision of affordable housing in Chichester District Council. He gave specific information on the current housing need in West Wittering, how this was broken down and how local housing is allocated. Members discussed the different ways of ensuring affordable housing was not lost to the open market as had happened previously.

96. APOLOGIES FOR ABSENCE
Mr. Hopson

97. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr. Wright and Mr Robertson declared a personal and prejudicial interest in the planning application for Lindfields, and did not take part in the meeting when the item was discussed. Further, Mr Wright and Mr Martin declared an interest in the planning application for 6, Locksash Close and did not take part in the meeting when the item was discussed.

98. MINUTES
Mr. Shrubb proposed that Minute 90(j) should read “replace the notice board at Joliffe Road”. This was seconded by Mr Tupper and Mr Martin proposed that the minutes should be signed as a true and correct record. All agreed.

99. CLERKS REPORT
(a) Allotments
Mr. Tupper reported that all plots had been allocated except those to be used to deposit spoil from clearance work. It was agreed to organise a grab lorry to take this away instead of a skip. He reported that the Working Party would be looking at a role for a caretaker to look after the allotments as well as the Pavilion., and that a joint working party meeting would be arranged to discuss this and report back.
(b) Footpaths and Open Spaces.
The Clerk was requested to chase WSCC re the meeting with the design engineer for the E/W path. Mr Shrubb reported on research for the replacement notice boards. The requirement was for 2 wall fixed and 1 post, and there were a number of options regarding materials available. Members agreed that oak was required and agreed a quote of £3702, subject to Mr Shrubb finalising design detail.
Quotes for the repair of the Bus Shelters were considered as follows;
A £420
B £675
C £650
On a proposal by Mr Hutton, seconded by Mr Robertson, it was agreed to accept quote A. members also noted that there may be asbestos in the bus shelter and the Clerk was asked to advise the contractor of this.
(c) Sportsfield and Pavilion Management
Mr. Tupper reported that one of the window shutters had failed twice and that was now beyond repair. Mr Tupper explained a number of options open to the Council instead of replacing the shutter. He had obtained quotes for the options of repairing the shutter and installing a new door in the corridor, and also removing the shutter and bricking up the gap, and installing a new door.
Members discussed the various options and considered the prices. It was agreed to install a new door in the corridor, and quotes were reported as follows;
A £1445
B £985
C 992
On a proposal by Mr. Shrubb, seconded by Mr. Colwell members agreed to award the contract to Contractor B.
(d) Snowhill
Mr. Shrubb reported that the maintenance undertaken by the Harbour Conservancy was awaited.
(e) Memorial Hall
No items to report.
(f) F&GP
No items to report
(g) Village Green
No items to report
(i) Twinning.
Mr. Wright reported that the recent trip had been a success.
(j) Web Site and Communication
Mr. Martin confirmed that the preferred contractor had been interviewed by members and terms and conditions discussed. He circulated a copy of the summary of the costs and what service was included. He proposed that the Council accept these terms and progress with the new web site. This was seconded by Mr. Shrubb and members agreed.
(k) Footway Lighting
The Clerk reported the latest information regarding the Street Lighting PFI from WSCC. Mr Martin proposed that the Parish Council indicates its support for this procurement. This was seconded by Mr. Shrubb and all agreed.
(l) Pag/Head Coastal Strategy
Mr. Robertson reported that the group title would be “East Head Coastal Advisory Group” and that term of reference had been agreed.

100. CORRESPONDENCE
(a) Dog Waste bin
The Clerk reported that a response had been received regarding a dog waste bin in Ellanore Lane. The Clerk was asked to contact CDC to look at possible sites. It was agreed to include in the budget for 09/10.

101. FINANCE
(a) Balances at 7/11/2008 as per bank reconciliation circulated to members - £95,148.27
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were authorised as follows;
(i) Shellcast Maintenance Contract 564.00
(ii) PWC Allotments 90.26
(iii) PWC Allotments 54.81
(iv) PWC Pavilion 53.11
(v) Mrs J. Brown Postages 21.60
(vi) WSCC Definitive Map 30.00
(vii) Shellcast Call out Pavilion 182.07
(viii) G. Muffett Signs 25.00
(ix) WSCC Lighting 1036.07
(x) Southern Electric Lighting 198.69
(xi) C. Tranchant Garden 40.00
(xii) Shellcast Callout 176.25
(xiii) The Sign Shop No dogs signs 32.90
(ivx) Castle Printers Going Dutch 40.00
(vx) Playsafety Inspection 126.25
(xvi) Wicks Farm Mowing 173.90
(xvii)J. Hamper Potts Litter 84.00
(xviii) S. Ruff Groundsman 210.00
(xx) C. Tranchant Pavilion Garden 40.00 (xxi) British Telecom Office line 42.67
(xxii) Access by Design Web design 658.00 £3879.58

(c) On a proposal by Mr. Tupper, and seconded by Mr. Hutton, payment of the above accounts was authorised by the Parish Council.

102. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Members noted the decisions of the Planning Working party which had met before this meeting were as follows;
List No.43/08 WW/08/04208/DOM 47 The Crescent West Wittering Chichester
Erection of a detached single-storey garage/office and covered way.
OBJECTION Unneighbourly
WW/08/04237/TCA Village Green Cakeham Road West Wittering
Notification of intention to reduce limb to north, with wound to below hazard beam to a suitable growth point on 1 no. Weeping Willow (TO791).
NO OBJECTION
List No. 44/08 WW/08/04309/DOM 71 Marine Drive West Wittering
Two storey rear extension, single storey front porch. The addition of solar heating panels to the roof. Alterations and new pitched roof to the existing garage/carport.
OBJECTION Uneighbourly
List No. 45/08 WW/08/04425/TPA Duckflight Cakeham Road West Wittering
Crown reduce by 20% on 2 no. Monterey Cypress trees within Group, G1 subject to WW/03/01148/TPO.
NO OBJECTION
WW/08/03764/DOM Lindfield Chichester Rd
NO OBJECTION
WW/08/04035/DOM 6, Locksash Close West Wittering
NO OBJECTION

103. OTHER ITEMS FOR DISCUSSION
(a) West Wittering Beach – Article in The Local Rag
Members noted the article regarding West Wittering Beach in the November edition of The Local Rag. As it was not clear who the author of the article was members agreed that a letter should be sent to the editor making it clear that the contents of the article and in particular comment expressed regarding West Wittering Estates was not the opinion of the Parish Council.
(b) South Chichester CLC
Mr Martin reported on the recent meeting in particular the debate regarding Parish Plans and quality council status. Members noted the current skepticism surrounding the benefits of quality status and the lack of funding.
Other topics debated were the reorganisation of rural pharmacies and the changes to developer funding with the introduction of the Community Infrastructure Levy in 2009.

104. OPEN FORUM
Mr Tayler suggested that the topic for the next Annual parish Assemble should be rural and affordable housing and that Sam Irving be asked to do a similar presentation. He also asked about the gate and signs in Pound Rd.

Mr. Bird asked the parish Council if they would consider a letter of intent regarding permission to lay a new croquet pitch. It was agreed to discuss this at the next meeting.