Thursday, November 01 2007

Minutes November 2007

11/07
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 1st November 2007 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton (Chairman) Mr. R. Shrubb, (Vice Chairman), Mr. W. Buckland, Mr. K.Martin, Mr. T. Tupper, Mr. J. Robertson, Mr. D. Hopson, Mr. D. Wright, and 8 members of the Public. Cllrs Monteyn and Jones were also in attendance.

88. APOLOGIES FOR ABSENCE
None

89. CODE OF CONDUCT
Mr. R. Shrubb declared his interest in the item concerning Scotts Farm caravan site.

90. MINUTES
On a proposal by Mr Tupper, seconded by Mr.Hopson, the minutes were signed as a true and correct record.

91. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mr. Tupper reported that he was dealing with the problems created by allotment holders dumping rubbish against the fence owned by Mr Rickards. It was agreed that the Clerk would write to the allotment holders. It was also agreed that a local contractor would need to remove the ivy from the fence once the area had been cleared.
(b) Footpaths and Open Spaces.
Mr. Shrubb reported that the WSCC team would be visiting the Parish to check footpaths in the near future. Any problems to be reported to him.
(c) Sportsfield and Pavilion Management
Mr. Tupper reported that the pest control would be carried out initially in December.
(d) Snowhill
. Mr. Shrubb reported at the last meeting that the Harbour Conservancy had a project to clear dead trees and replant also to reinstate the footpath at the bottom of Ellanore Lane. It was noted that the Conservancy supported the parish Council’s policy of not cutting back undergrowth. It was agreed to write to the owner of Sussex Gorse asking them not to cut back the copse any further.
(e) Memorial Hall
It was reported that arrangements were being made for this years Christmas tree.
(f) F&GP
Members discussed the web site and the response to the Fit for the Future consultation document at the recent F&GP meeting.
(g) Village Green
No items to report.
(h) Parish Plan
No items to report.
(i) Twinning.
Mr. Wright reported that a “Call my Bluff” fundraising event was planned for November 2007.
(j) Footway Lighting
Mr. Tupper expressed concern that any new arrangements for maintenance of footway lighting should take into account the age and condition of the current lights. It was agreed that no decision would be made until further investigations into alternative arrangements had been made.
(k) Pag/Head Coastal Strategy
Mr. Robertson reposted on the recent stakeholder meeting. The strategy was progressing but little progress on detail. Mr Lowesley (CDC) agreed to coordinate a group to look at the design aspect which was positive.

92. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Letter re Boule area – Millennium Meadow
The Clerk reported a letter from the Chairman of the boules club, regarding the state of the petanque and boules rink at the Millennium Meadow. Members noted the plans to undertake maintenance to bring the rink back into use.
(b) Kiosk, Shore Road
The Clerk reported that a complaint had been received regarding the kiosk and area at the end of Shore Rd. Mr. Tupper agreed to look into the matter and report back. .

93. FINANCE
(a) Balances at 31st October 2007 were £73,865.08
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were authorised as follows;
£ £
(i) Mrs J. Brown Allotment postages 16.80
(ii) Mr S. Ruff Mowing, footpaths etc 285.00
(iii) Scouts Delivery 200.00
(iv) J. Hamper Potts Litter picking 77.00
(v) PWC Allotments and Sportsfield 183.77
(vi) Channel Systems Fire Alarm 133.13
895.70

(c) On a proposal by Mr. Shrubb, and seconded by Mr. Martin, payment of the above accounts was authorised by the Parish Council.

94. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Little Orchard, Locksash Close
Mr. Martin reported that a document had been added to the CDC planning portal listed as a Parish objection when it clearly was not. The Clerk agreed to query this with CDC.
(c) Scotts Farm – Update
Mr. Shrubb left the meeting. Councillor Montyn reported that the District Council was preparing a formal notice of breach of planning conditions.
(c) Members noted the decision of the Planning Working party which had met before this meeting was as follows;
List No.41/07 WW/07/04573/DOM 57 Marine Drive West Wittering
Removal of conservatory and construction of balcony to rear (previously approved under planning permission WW/01/02484/DOM).
NO OBJECTION
WW/07/04799/FUL Ellanore Farm House Ellanore Lane West Wittering
Change of use and alteration of outbuilding.
OBJECTION Condition required to prevent use as separate unit of accommodation.
List No.42/07 WW/07/04966/FUL Snowhill Cottage Roman Landing
West Wittering
1 no. replacement dwelling.
OBJECTION – Overdevelopment, contrary to VDS
List No.43/07 WW/07/05143/DOM Little Place Redlands Lane West
Wittering
19.0 m x 1.8 m high freestanding brick boundary wall cracked and one side misaligned through omission of an expansion joint. 1.13 m section of cracked wall already removed. Fill gap with 1.0 m wooden gate.
NO OBJECTION

95. OTHER ITEMS FOR DISCUSSION
(a) School, Sierra Leone
Mr. Wright reported that funding of £32k had been raised and that the School would now be constructed.
(b) Postal Service
Members noted several instances of missed deliveries and no collection in the eastern part of the
Parish. It was agreed to write to the main office in Chichester.
(c) EW/WW Shared use Path
Members noted that major funding for this project had been confirmed, and that preliminary drawings were expected from WSCC during November prior to further any further site visit.
(d) Annual meeting with Parishes
The Chairman reported on the items discussed at the recent meeting and matters discussed at the
Workshops.
(b) Highways
Members noted several issues which needed reporting to WSCC.

96. OPEN FORUM
There were no questions from the public, therefore, there being no further business for discussion, the meeting closed at 9.00pm.