Tuesday, May 27 2014
Minutes May 2014
MINUTES of the ANNUAL Meeting of the Parish Council held on Thursday 1st May 2014 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr. K Martin (Chairman), Mr R Shrubb (Vice Chairman), Mr I Parker, Mr W Buckland, Mr D Sadler, Mrs J Barrett, Mr Wright and 9 members of the public. Cllr Marshall was also in attendance.
33. ELECTION OF CHAIRMAN
On a proposal by Mr Shrubb, seconded by Mr Wright, Mr Martin was elected Chairman.
34. ELECTION OF VICE CHAIRMAN
On a proposal by Mr Wright, seconded by Mr Sadler, Mr Shrubb was elected as Vice Chairman.
35. APPOINTMENT OF WORKING PARTIES AND REPRESENTATION ON OTHER BODIES
Mr Martin proposed that there was no need for a Footway Lighting WP but suggested a Parish Assets WP would include community and parish owned assets to include footway lighting.
On a proposal by Mr Martin, seconded by Mr Parker this was agreed by the Council.
A copy of the Working Parties and representation on other bodies is attached to these Minutes.
36. COOPTION
The Chairman reported that there was 1 applicant for the vacancy. It was agreed to arrange to meet with the applicant.
37. APOLOGIES FOR ABSENCE
Mr C Pine
38. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr. Shrubb declared a personal interest in the planning application on Snowhill Caravan Park and left the meeting during this debate. Mr Parker declared an interest in the planning application for Revel Lodge and left the meeting. Mr Wright declared a prejudicial interest in the planning application for Hesperus, Roman Landing, and also left the meeting during the debate on this item.
39. PLANNING APPLICATIONS
(a) The Council discussed the following planning applications;
| List No | Reference | Application details |
| 14/14 | WW/14/00818/FUL | Mrs Jennie Halsall, 44, Marine Drive, West Wittering, Demolition of existing dwelling house and garage and the construction of a new 2 storey dwelling house and garage
NO OBJECTION |
| WW/14/00832/DOM | Miss Julie Heslop, 52 Howard Ave, West Wittering, Single storey rear extension to existing outbuilding.
NO OBJECTION |
|
| WW/14/00833/PLD | Arc Adventure Sussex Ltd, Eli’s lodge, Cakeham Rd West Wittering
NO OBJECTION |
|
| WW/14/00795/DOM | Mr T Jenns, 5 Ella Close, West Wittering, Partial demolition of single storey extension,
Pergola, carport, verandah, rear single storey extension and various internal and external alterations. NO OBJECTION |
|
| 15/14 | WW/14/00711/DOM | Ms Janice Coleman, 1 Cakeham Way, West Wittering, Convert garage to sewing room.
NO OBJECTION |
| 16/14 | WW/14/00916/ELD | The F.G.Woodger Trust, Snowhill Caravan Park, removal of conditions
NO OBJECTION |
| WW/14/00961/DOM | Mrs Vanessa De Angelis, 2, The Wad, West Wittering, Double storey side extension and demolition of garage
NO OBJECTION |
|
| 17/14 | NONE |
(b) WW/14/00786/DOM Hesperus, Roman Landing
The Chairman opened the meeting. Cllr Marshall advised that the Case Officer was mindful to approve the application but would investigate possible noise pollution from the pool plant room. He confirmed that if the officer recommended approval he would red card the application. The Chairman reiterated that the Parish Council and residents who had objected wished this application to be determined by the Planning Committee and referred to the reasons for objecting and in particular Chichester Harbour Conservancy policy LS4.
(c) Northfields – Complaint to SW and LGO
Mrs Barrett reported that The Ombudsman would not accept a complaint from the Parish Council and that in order for her to complain directly to the LGO the complaint would have to be started by her at CDC level first. Councillors also noted the response from SW which was unsatisfactory. Mr Parker asked if SW could provide details of the modelling they proposed to carry out. Following debate, it was proposed by Mr Wright, seconded by Mr Parker and agreed that the Parish Council would make a complaint to CDC regarding the non enforcement of Condition 19.
(d) NDP
The Chairman reported that he had met with the Chairman of the Steering Group and with the consultant tasked with the Housing Needs section. On a proposal by Mr Shrubb and seconded by Mr Parker, the fee of £7,400 was approved for the work to include a sum for postage of questionnaires.
(e) Proposed Planning Committee
The F&GP Working Party met on 24th April to discuss proposals for a Planning Sub Committee of the Council to deal solely with planning applications. Mr Shrubb asked whether the new proposals would allow the Parish Council to comment on planning applications on time, and Mr Sadler also questioned whether holding meetings during the day would allow enough members of the public to attend. Mr Martin suggested that the Clerk investigate how other Parish Councils were addressing the problem. On a proposal by Mr Wright, seconded by Mr Parker, it was agreed the WP would look at this again and the Chairman asked members to comment on the proposals.
40. MINUTES AND MATTERS ARISING
On a proposal by Mr Wright, and seconded by Mr Buckland, the minutes were agreed and signed by the Chairman.
41. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Marshall reminded Members that CDC has approved the Local Plan which will be inspected during the Autumn 2014. It was noted that Herons Field in Elms Lane was no longer included as a site for development.
42. CLERKS REPORT
(a) Allotments
Members noted that Mr Pine would be obtaining quotes for the re survey of the Allotment site. Mr Melton of the Allotment Association reported that there had been vandalism theft of mowing equipment and some vandalism. The Council agreed to enquire about the Police investigation.
(b) Footpaths and Open Spaces
Members noted that quotes had been sought for replacing the fence on the Highway side. It was agreed to write again to ask WSCC to reconsider whether it would continue to maintain the fence if the Parish Council took responsibility for the present repairs.
Members approved the cost of the contract to remove sanitary waste at £4.50 per week. Regarding the proposals for some planting around the site it was agreed to wait as the planting season was nearly over.
Mr Shrubb reported that the surveying for the Operation Watershed should be completed by the first week in June. It was reported that surface water in Pound Rd was flooding the Village Green and that a blocked/broken gully in Cakeham Rd outside Magnolia Cottage could be the cause.
Mr Buckland reported that he had removed the tree stakes from the newer trees on the Village Green.
(c) Sportsfield Management
Mr Buckland reported that the Chichester Access Group had been consulted over the tennis court planning application, and this had resulted in an additional path and disabled parking space being added to the plans.
The Clerk reported that the cost of the surveyor’s work stood at £240 and was estimated to require a further £150 of his time.
Mr. Buckland also reported that some weed killing would be carried out along the Sportsfield boundary in May. He agreed to look at an Oak tree on the western boundary that was dangerous and report back to the Council.
(d) Snowhill
Mr Wright reported that the abandoned boats and trailers had been removed, with just 1 trolley remaining. He also confirmed that letters regarding grasscutting on Snowhill had been delivered to properties fronting the green.
(e) Memorial Hall
There were no items to report.
(f) Finance
Members noted the budget monitoring information and the Notice regarding electors’ rights for the Annual Audit 2014.
(g) Village Green
No items.
(h) Twinning
Mr Wright reported that 40 visitors from France would be hosted in West Wittering for 4 days.
(i) Communication and Web site
The Chairman reported that the recent distribution of the newsletter had not been satisfactory and alternative means would have to be considered in the future.
(j) Footway Lighting
No items.
(k) East Head/CIAG/Wittering Flood Defences
No items to report
(l) Emergency Planning
No items.
(m) Annual Parish Assembly 23/5/14
The Chairman reported that Mark Wardle and Lisa Trownson of the National Trust had agreed to address the Annual Parish Assembly. Mr Parker agreed to provide refreshments.
43. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
(b) Pound Rd TRO
The Chairman noted correspondence from County Councillor Pieter Montyn. Without local funding this TRO had low priority. The Chairman opened the meeting and informed residents that the South Chichester CLC would consider the priorities for such TROs and its next meeting was on 17th June 2014.
44. FINANCE
(a) Accounts for payment were authorised as follows;
| Mr S Ruff | Mowing etc | 240.00 |
| English Gardens | Pavilion Garden – March | 42.00 |
| AA Taylor | Shingle – Snowhill | 823.03 |
| Travis Perkins | Salt tablets | 52.20 |
| Aquadition | Service water softener | 306.00 |
| TAS | Payroll services | 30.00 |
| PWC | Pavilion | 46.17 |
| Southern Electric | Footway Lighting | 239.35 |
| CDC | Paladin Hire | 149.50 |
| Wicks Farm Holiday Park | New keys | 54.00 |
| Good Directions | Seat and Plaque | 724.80 |
| Mrs M Waller | Caretaking | 200.00 |
| Mr D Waller | Litter picking | 100.00 |
| Mrs J Brown | Salary mileage and expenses | 1081.95 |
| Wicks Farm Holiday Park | Mowing Sportsfield | 393.00 |
| PWLB | Loan repayment | 1586.61 |
| TOTAL | £6,068.61 |
(b) On a proposal by Mr Sadler, and seconded by Mr. Buckland payment of the above accounts was authorised by the Parish Council.
45. OTHER ITEMS FOR DISCUSSION
(a) Marine Drive
Mrs Barrett reported that shingle which had overtopped the steps were preventing access along Footpath No 1 at Marine Drive.
(b) Ellanore Lane ditch
The Clerk was asked to investigate whether the recently filled ditch in Elms Lane had been piped as concern was expressed that this could be contributing to flooding in Pound Rd.
(c) Resurfacing works – Chichester Rd/Rookwood Rd
Mr Buckland expressed concern over poor signing and diversions during these works.
(d) Croquet Club signs, Village Green
The Clerk was asked to write to Henry Adams concerning the large advertising boards for the Croquet Club.
46. OPEN FORUM
Mr Melville offered his assistance in respect of the Parish Council’s sewerage issues.
Mr Codrai asked a question about Operation Watershed
There being no further business for discussion the meeting closed at 9.00 pm.
Signed: ………………………………………………………………………………… …………………… Date: …………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 5th June 2014 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk
Membership of Working Parties and Other Bodies for 2014
| Working Parties | |
| Allotments | Mr. Pine, Mrs. Megeney (co-opted) |
| Communications/Web Site | Mr. Wright, Mr. Parker, Mr. Sadler |
| Emergency Planning | Mr. Parker |
| Finance | Mr. Shrubb, Mr. Martin |
| Footpaths and Open Spaces | Mr. Pine, Mrs. Barrett, Mr. Sadler |
| Neighbourhood Plan | Mr. Pine, Mrs. Barrett, Mr. Sadler |
| Parish Assets | Mr. Sadler, Mr. Parker, Mr. Pine |
| Snowhill | Mr. Pine, Mr. Buckland, Mr. Wright |
| Sportsfield Management and Millennium Meadow | Mr. Parker, Mr. Wright, Mrs. Barrett, Mr. Buckland |
| Tree Wardens | Mr. Pine, Mrs. Barrett |
Representation on Other Bodies |
|
| Chichester District Association of Local Councils | Mr. Martin, Mrs. Barrett |
| East Head Coastal Issues Advisory Group | Mr. Martin, Mr. Wright |
| Manhood Peninsula Forum | Mr. Sadler, Mr. Pine |
| Memorial Hall | Mr. Sadler |
| Parish Church Liaison | Mr. Wright |
| Peninsular Forum | Mr. Buckland, Mr. Martin |
| Poor Sevens Trustee | Mr. Pine, Mr. Shrubb |
| Sussex and Surrey Association of Local Councils | Mr. Shrubb, Mr. Pine |
| Snowhill (Charity) | All councillors |
| South Chichester CLC | Mr. Martin, Mr. Buckland |
| Sportsfield (Charity) | All councillors |
| Twinning Association | Mrs. Barrett |
The chairman and vice-chairman are ex-officio members of all working parties.
Councillors & Responsibilities 2014
| Mr. KEITH MARTIN | Ex-officio all working parties |
| Mr. RICHARD SHRUBB | Ex-officio all working parties |
| Mr. BILL BUCKLAND | Snowhill
Sportsfield Management Peninsular Forum South Chichester CLC |
| Mr. DERMOT WRIGHT | Communications/Web Site
Snowhill Sportsfield Management and Millennium Meadow EHCIAG Parish Church Liaison SALC Twinning Association |
| Mr. CHRIS PINE | Allotments
Footpaths and Open Spaces Neighbourhood Plan Parish Assets Snowhill Tree Warden Poor Sevens Trustee SALC |
| Mr. IAN PARKER | Communications/Web Site
Emergency Planning Parish Assets Sportsfield Management and Millennium Meadow |
| Mrs. JEAN BARRETT | Footpaths and Open Spaces
Neighbourhood Plan Sportsfield Management Tree Warden CDALC Twinning Association |
| Mr. DAVID SADLER | Communications
Footpaths and Open Spaces Neighbourhood Plan Parish Assets Sportsfield Management Manhood Peninsular Forum Memorial Hall |