Thursday, May 23 2013
Minutes May 2013 (Annual Meeting)
MINUTES of the Meeting of the Parish Council,held on Thursday 9th May 2013 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr. K Martin (Chairman), Mr R Shrubb, Mr I Parker, Mr W Buckland, Mr S Jennings, Mrs J Barrett, Mr Wright and 15 members of the public. Cllr Montyn was also in attendance.
184. ELECTION OF CHAIRMAN
On a proposal by Mr Wright, seconded by Mr Parker, members elected Mr K Martin as Chairman.
185. ELECTION OF VICE CHAIRMAN
On a proposal by Mr Buckland, seconded by Mr Jennings, members elected Mr Shrubb as Vice Chairman.
186. DECLARATION OF VACANCY
The Council noted the resignation of Mrs M Goodall. The Chairman thanked Mrs Goodall for her contribution and encouraged members of the public to consider applying for the role of Councillor.
187. APPOINTMENT OF WORKING PARTIES AND REPRESENTATIVES ON OTHER BODIES
The Chairman referred to the schedule already circulated. It was agreed to add Mr Buckland to the Footway lighting Working Party, Mr Jennings to the Sportsfield and Mrs Barratt agreed to be a representative on CDALC. An updated list is attached to these minutes.
188. APOLOGIES FOR ABSENCE
Mr Pine
189. DECLARATIONS UNDER THE CODE OF CONDUCT
None
190. PLANNING APPLICATIONS
(a) The Council discussed the following planning applications;
| List No | Reference | Application details |
| 14/13 | NONE | |
| 15/13 | WW/13/00839/PLD | Mrs J Finch 22 Chaucer Drive West Wittering
Erection of rear conservatory. NO OBJECTION |
| WW/13/00894/DOM | Mr And Mrs Lyndhurst, Fir Trees West Strand West Wittering To extend porch to front elevation. NO OBJECTION | |
| WW/13/00950/FUL | West Wittering Estate Limited The New House West Strand West Wittering
Replacement vehicular barriers, kiosks and associated works. SUPPORT |
|
| WW/13/00962/CAC | Mr N Garrow 3 Springwell Cottage Pound Road West Wittering Partial removal of existing front garden wall. OBJECT – PRESERVATION OF THE VISUAL AMENITY IN CONSERVATION AREA | |
| WW/13/00987/DOM | Mr And Mrs N Goldsmith
Landfall 66 Howard Avenue West Wittering Single storey extension to side and rear.NO OBJECTION |
|
| 16/13 | WW/13/00980/FUL | Mr E Grant 26 Marine Drive West, West Wittering Demolition of existing single dwelling and erection of two new detached dwellings. OBJECTION OVERDEVELOPMENT CONTRARY TO VDS NO SPACE BETWEEN DWELLINGS |
| 17/13 | WW/13/01150/FUL | West Wittering Estate Beach Huts Coastguard Lane West Wittering
Erection of 3 no. beach huts. NO OBJECTION |
| WW/13/01151/FUL | West Wittering Estate PLC
West Wittering Estate Beach Coastguard Lane West Wittering Erection of 3 no. open sided beach shelters, timber access and disabled signage, with parking area for 7 no. cars. NO BJECTION |
|
| WW/13/01152/FUL | West Wittering Estate PLC West Wittering Estate Beach Huts Coastguard Lane West Wittering Erection of 3 no. beach huts. NO OBJECTION | |
| WW/13/01181/FUL | Mr & Mrs Scambler 57 Marine Drive West Wittering Demolition of existing dwelling and replacement with 2no. dwellings (semi-detached houses) and associated works.NO OBJECTION | |
| 18/13 | WW/13/01242/DOM | Mr Christopher Newell
White Horses West Strand West Wittering Replacement outbuilding. COMMENT NOT BE USED AS SEPERATE ACCOMMODATION |
(b) Chichester Harbour Conservancy ANOB Management Plan Review
Members noted the Parish contribution to the ANOB Management plan: – Ongoing maintenance of footpaths, repair of Sheepwash Lane culvert/link with Salterns Way.
(c) Neighbourhood Development Plan
The Chairman reported that he and Mr Shrubb had met to discuss the Action List and content, with the next step to arrange a volunteers meeting. Mr Shrubb asked about the grant application process.
(d) Chichester District Council – Development Control Management
The Clerk referred to the Cabinet recommendations to the full Council regarding he change to paperless planning applications and the changes to procedures in relation to DOM planning applications and Parish Councils powers to have objections heard by Committee.
The Chairman opened the meeting to allow Cllr Montyn to address the Council. He confirmed that Parish Councils could still ask their local member to “red card” applications, and that the measures proposed were designed to reduce costs. The Chairman stated that the Parish Council was reluctant to agree to paperless plans because of the slow broadband speed in the village. Mr Wright was extremely concerned that the proposal would dilute the powers of parish councils in relation to planning, and referred to the principles of localism.
(e) Local Plan consultation
The Chairman reported that the Parish Councils submission had been made and that he would circulate the link to the Councils comments.
191. MINUTES AND MATTERS ARISING
On a proposal by Mr Jennings, and seconded by Mr Buckland, the minutes were agreed and signed by the Chairman.
192. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Montyn reported that he was attending a meeting with officers regarding the TRO in Pound Rd.
193. CLERKS REPORT
(a) Allotments
Members noted that the Association were undertaking a review of the sheds, and it was confirmed that all padlocks on the sheds were the responsibility of the owners.
(b) Footpaths and Open Spaces
Members discussed a request for a litter bin in Joliffe Rd, at the junction with Cakeham Rd. It was agreed to ask the Community Warden to continue to monitor litter in this area a remove when he could.
Mr Wright asked the Council to consider access to Snowhill for the disabled, in particular the kissing gate. It was agreed to discuss this matter when considering the access to the Crab pool on Snowhill.
Mr Shrubb informed members that the Footpath maintenance team were due to visit the area and that he would liaise with the Access Ranger.
(c) Village Green
The Chairman reported that he and Mr Shrubb were continuing to negotiate the maintenance agreement. Mr Shrubb reported that the final agreement would need to be negotiated by the autumn of 2013 as CDC would cease to operate the conveniences in April 2014.
(d) Sportsfield Management
Members noted that the Working Party have met to look at the siting of the proposed tennis court and out of the three options the best site would be along the boundary behind the play area.
Mr Martin referred to 2 emails received from the Tennis Club in Elms Lane and a resident, and it was agreed to circulate these for the next meeting. Mr Buckland reported that the head of the primary school would be interested in using public courts. The Chairman asked Mr Parker to assist the Working Party in producing the business plan. Mr Parker and Mr Wright asked for a decision to be made by the Council to proceed with the project however as a formal resolution was not on the agenda it was agreed to make a decision at the meeting in June. Mr Shrubb asked for details of the capital cost, possible grant and details of the operational procedures.
The Chairman asked Mr Parker and Mr Wright to draft a letter to the Fire Alarm test company and to arrange for a further quote for the maintenance of the fire alarm system.
Mr Shrubb and Mrs Barrett agreed to report on H&S procedures at the next meeting.
(e) Snowhill
Members noted the new post and lockable bollard was in place. It was agreed to have a list of key holders and once the key safe was in place the Clerk would notify the emergency services.
The Chairman referred to the ongoing issue regarding the proposed access ramp to the crab pool. The Chairman reported that following the last meeting, he had informed the Environment Agency that the Parish Council had accepted by a small margin the design of the ramp to the sluice provided it excluded the railings which were regarded as visually intrusive. He informed Members that the EA had responded with the advice that the ramp had to have railings on both sides.
A further letter from the EA asked the Council to confirm its decision that it would not agree to the railings and that the implication of this would be that the ramp would not be constructed. Instead the EA would take measures to close access to the sluice and remove the steps. Members expressed concern at the potential liability to the Council from encouraging access to the intertidal duct by people with mobility problems. They also considered the implications of the Parish Council having to maintain the ramp and fence and whether additional access to and across Snowhill would be required. On a proposal by Mr Martin, seconded by Mrs Barrett Members confirmed their objection to the proposed ramp and railings and Mr Martin agreed to inform the Environment Agency.
(f) Memorial Hall
Mr Wright reported that he had asked the Memorial Hall for a contribution towards the footway lighting along Elms Lane, however this was not possible.
(g) Finance
Members noted the Annual Accounts for 2012/3 would be approved at the June Meeting.
(h) Twinning
No items.
(i) Communication and Web site
No items
(j) Footway Lighting
Members noted that the Mayflower units would now not be available in West Wittering.
(k) East Head/CIAG/Wittering Flood Defences
Members noted the work to finish the flood defence bank would start on 13th may 2013.
(l) Emergency Planning
No items to report
194. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
(b) SSALC Training Survey
The Clerk referred to the training needs survey and asked Members to send her their requests. Mrs Barrett attended the course at Earnley Parish Council which she found interesting.
195. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| Allotment Association | Subscriptions collected | 24.00 |
| S Cobden | Cricket Club car park | 1480.00 |
| Wicks Farm | Materials | 17.99 |
| Wicks Farm | Roll football pitch | 31.50 |
| Wicks Farm | Mow sportsfield | 196.50 |
| Wicks Farm | Black sacks | 11.99 |
| S Ruff | Mowing and strimming | 230.00 |
| S Ruff | Repair potholes Ellanore Lane | 84.00 |
| Viking | Name plates | 59.96 |
| WSCC | Footway lighting maintenance | 1807.38 |
| HMRC | Tax and NI | 120.99 |
| Mrs J Brown | Salary | 872.37 |
| Mrs M Waller | Caretaking | 200.00 |
| Knight Fencing | Post – Snowhill | 132.00 |
| Earnley Parish Council | Training | 60.00 |
| Mr K Palmer | Repairs Pavilion | 65.00 |
| Rudi Design | Sportsfield plan | 180.00 |
| TAS | Payroll | 30.00 |
| Greenbarnes | Noticeboard | 1512.53 |
| TP | Materials Sportsfield | 9.65 |
| Direct Bollards Ltd | Bollard Snowhill | 763.20 |
| Portsmouth Water | Pavilion | 56.78 |
| TOTAL | 7945.84 |
(b) On a proposal by Mr Parker, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
196. ANNUAL PARISH ASSEMBLY 23RD MAY 2013
The Chairman reported that arrangements were in hand for this event. Mr Parker agreed to arrange the facilities for a power point presentation.
197. OTHER ITEMS FOR DISCUSSION
(a) Highway matters
Mr Martin referred to the new No cycling signs which had appeared on the pavement in Joliffe Rd, and near The Byeway, and the Clerk was asked to find out why they were put there.
198. OPEN FORUM
Mr Swayne reported that the No Cycling signs were causing confusion.
Mrs Harper reported a problem bonfire on Roman Landing which had blown smoke across the Allotment. The Chairman suggested she discuss the matter with the resident concerned.
Mr Goldsmith advised Members that potholes could be reported on a web site called mystreet.
A question was raised about the future development status of Balchins Field.
There being no further business for discussion the meeting closed at 9.40 pm.
Signed: ……………………………………………………………………………. ………………….. Date: ………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 6th June 2013 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk
Membership of Working Parties and Other Bodies for 2013/14
| Working Parties | |
| Allotments | Mrs. Megeney (co-opted), Mr. Pine |
| Coastal Defence /EHCIAG | Mr. Martin, Mr. Wright |
| Communications/Web Site | Mr. Parker, Mr. Wright, Mr Jennings |
| Footpaths and Open Spaces | Mr Shrubb, Mr. Pine, Mrs Barrett |
| Emergency Planning | Mr. Buckland, Mr. Parker |
| Finance | Mr. Shrubb, Mr. Martin |
| Footway Lighting | Mr Buckland, Mr Martin |
| Neighbourhood Plan | Mr Shrubb, Mr Pine, Mr Jennings |
| Snowhill | Mr. Pine, Mr Buckland, Mr. Wright |
| Sportsfield Management and Millennium Meadow | Mr. Parker, Mr. Wright, Mr Jennings |
| Tree Warden | Mr. Pine |
184. Representation on Other Bodies |
|
| CDALC | Mr. Martin, Mrs Barratt |
| Memorial Hall | Mr. Wright |
| Neighbourhood Management Forum | Mr. Wright |
| Parish Church Liaison | Mr. Wright |
| Peninsular Forum | Mr. Buckland, Mr Martin |
| Poor Sevens Trustee | Mr. Pine |
| SALC | Mr. Shrubb, Mr. Pine |
| Snowhill charity | All councillors |
| South Chichester CLC | Mr. Martin, Mr Buckland |
| Sportsfield charity | All councillors |
| Twinning Association | Mr. Wright |
The chairman and vice-chairman are ex-officio members of all working parties.