Wednesday, June 13 2012
Minutes May 2012
WEST WITTERING PARISH COUNCIL
MINUTES of the Annual Meeting of the Parish Council, Held on Thursday 3rd May 2012 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb, (Chairman), Mr K Martin, (Vice Chairman), Mr I Parker Mr W Buckland, Mrs K Simmons, Mr C Pine, Mrs C Megeney, Mr D Wright, and 10 members of the public. Councillor Pieter Montyn and Councillor R Marshall were also in attendance.
44. ELECTION OF CHAIRMAN
On a proposal by Mr Shrubb, seconded by Mr Wright, members agreed to elect Mr K Martin as Chairman.
45. ELECTION OF VICE CHAIRMAN
On a proposal by Mr Wright, seconded by Mr Parker, members agreed to elect Mr R Shrubb as Vice Chairman. Mr Martin thanked Mr Shrubb for his service as Chairman and members acknowledged his contribution to parish matters over the past 25 years.
46. COUNTY AND DISTRICT COUNCIL UPDATE
Councillor Montyn explained that current bus subsidy was due to be reviewed but that the current review would not affect West Wittering. He also confirmed that the potholes would be repaired in Pound Rd. Councillor Marshall reported that CDC had produced current local statistics and profile for the Parish.
47. APPOINTMENT OF WORKING PARTIES AND OTHER BODIES
On a proposal by Mrs Megeney, seconded by Mr Shrubb the following appointments were agreed.
The Chairman and Vice Chairman are ex officio members of all Working Parties
| Footpaths and Open Spaces | Mrs Megeney, Mrs Simmons, Mr Buckland |
| Allotments | Mr Pine, Mrs Megeney, one vacancy |
| Sportsfield Management and Millennium Meadow | Mrs Megeney, Mr Pine, Mr Wright |
| Snowhill | Mr. Pine, Mr Wright, Mr Buckland |
| Footway Lighting | Mrs Megeney, Mr Martin |
| Emergency Planning | Mr. Buckland, Mr Parker |
| Transport | Mr. Buckland, |
| Tree Warden | Mr Pine |
| Finance | Mrs Simmons, Mr Martin, Mr Shrubb |
| Communication and Web Site | Mr Parker, Mr Wright, Mr Martin |
| CDALC | Mrs Megeney, Mr Martin |
| SALC | Mr Pine |
| Memorial Hall | Mr. Wright |
| Twinning | Mr. Wright |
| Peninsular Forum | Mr Buckland, Mrs Megeney |
| Project Liaison CDC/Hyde Martlett Homes | Mr Martin, Mr Wright, Mr Hutton (co opted) |
| EHCIAG/EA Flood Defence | Mr Martin, Mr Wright, Mr Shrubb |
| Poor Sevens Trustee | Mr. Pine |
| Parish Church Liaison | Mr Wright, Mrs Megeney |
48. APOLOGIES FOR ABSENCE
None
49. RESIGNATION
The Chairman reported the resignation of Mrs Sally Smith and declared that there was a vacancy on the Council.
50. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Wright, Mrs Megeney and Mr Martin declared an interest in the application for Guys Farm
51. PLANNING APPLICATIONS
| List No | Reference | Application details |
| 14/12 | WW/12/01168/DOM | Mr And Mrs Nye Heston 18 Howard Avenue West Wittering Removal of existing study and erection of new study/garden room. NO OBJECTION |
| 15/12 | WW/12/01169/DOM | Mr P R Covell Wight View 39 Marine Close West Wittering Replace balustrade on first floor to rear of property. NO OBJECTION |
| 16/12 | WW/12/01276/DOM | Mr And Mrs G Burley 22 Jolliffe Road West Wittering, Side and rear extensions. Insertion of dormer window in west elevation to facilitate the use of loft as habitable space NO OBJECTION |
| WW/12/01399/DOM | Mr And Mrs Blenkinsop Fosse Wellsfield West Wittering, Single storey extension with new front porch. NO OBJECTION | |
| 17/12 | WW/12/01479/DOM | Mr K Simms 25 Southcote Avenue West Wittering Extensions and loft conversion. NO OBJECTION |
| WW/12/01498/LBC | Mr & Mrs M O’Reilly, Guys Farm Main Road Birdham, Alterations and Rear Extension NO OBJECTION |
52. MINUTES
On a proposal by Mrs. Megeney, seconded by Mr. Pine, the minutes were approved and signed by the Chairman.
53. PCSO REPORT
Ollie Broad and Rose Bainbridge attended the meeting, and reported a drop in the number of burglaries since the last meeting and also some anti social behaviour at Scott’s Farm.
54. CLERKS REPORT
(a) Allotments
Members noted that the Working Party would be holding a meeting with the Association regarding the rent review.
(b) Footpaths and Open Spaces
Mr. Shrubb reported that he had seen the Harbour Conservancy programme for the summer maintenance and also noted the public notice re Itchenor Park Farm.
(c) Sportsfield and Millennium Meadow
Members noted that an upgrade to the CCTV programme was required to allow better surveillance of the recordings. Members also noted the work of the Community Warden in patrolling the whole area. Mr Pine agreed to attend the Football Club presentation.
(d) Snowhill
Mr Martin reported that he had met with WWSC regarding the slipway. The Club had requested new surfacing to be undertaken whilst the flood defence work was ongoing. It was agreed that the Working Party would meet to obtain more information and report back at the next meeting.
(e) Memorial Hall
No items.
(f) Finance
Members discussed the update on the funding for the Witterings Youth Club. The Chairman opened the meeting to allow Councillor Barrett to speak. He asked for a letter of support at this stage. On a proposal by Mr Wright, seconded by Mr Parker, this was agreed, subject to any grant being made being pro rata to the number of members from West Wittering.
Members also considered a request from the Manhood Peninsula Partnership for funding for 2012/13 and on a proposal by Mr Shrubb seconded by Mr Pine, a grant of £200 was agreed. Mr Wright abstained.
(g) Village Green
No items to report.
(h) Twinning
No items to report.
(i) Communications and Web Site
Mr Martin reported that the website continued to receive an increasing number of visitors. Councillors were asked to consider the inclusion of a link to the Visit Witterings on line project, however it was agreed that no commercial sites should be included at this time.
(j) Annual Parish Assembly 17th May 2012
It was agreed to invite sports club members to the meeting and encourage residents to attend.
(k) EHCIAG/EA Flood Defence
Mr Martin reported that flags and markers were now present showing the level of the flood defence bank across Snowhill.
(l) Emergency Planning
No items to report.
(m) Northfield – Low Cost Housing Project
Members noted that the project was ahead of schedule.
(n) Footway Lighting
Mr Martin reported that SEC and WSCC had been consulted regarding the use of the programmable units for street lights. WSCC confirmed that there may be a charge for these and a quote was awaited.
54. CORRESPONDENCE
(a) Members noted that items as listed in the Clerks report had been circulated.
(b) Cymens Cottage – Parking
The Clerk reported that a number of residents had written to the Parish Council concerning parking and obstruction in Pound Road. Following discussion it was agreed that the Council would seek advice on continuation of the seasonal restrictions from the Highway Authority.
55. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| C Tranchant | Pavilion Garden | 40.00 |
| Wicks Farm | Rolling football field | 74.24 |
| Southern Electric | Footway lighting supply | 241.76 |
| S Dobbin | Provision of budget monitoring reports | 250.00 |
| TAS | Payroll services | 30.00 |
| Mr S Ruff | Grounds maintenance | 230.00 |
| Mrs M Waller | Caretaking | 200.00 |
| BT Direct Debit | Fax Line | 48.16 |
| Total | 1114.16 |
(b) On a proposal by Mr Pine, and seconded by Mr.Buckland, payment of the above accounts was authorised by the Parish Council.
56. PLANNING
(a) West Itchenor VDS
Members discussed the proposals circulated by the Itchenor Society. The only comment made was regarding the reference to land within West Wittering and any impact here which would affect the entrance to the Parish.
(b) Letter re development – CDALC
Members noted that CDALC had drafted a response to Chichester District Council following the public meeting organised by Donnington Parish Council. It was agreed to formulate any response at the meeting in June.
57. OTHER ITEMS FOR DISCUSSION
(a) Highways
Members noted the overgrown hedge at Piggery Hall and addition of a large gate at Tanglewood. It was agreed to report this again.
(b) Jubilee event 4/6/12
Members noted the arrangements for the event to be held on West Wittering Beach
58. OPEN FORUM
There were no items raised.
There being no further business for discussion the meeting closed at 8.40 pm.
Signed: ……………………………………………………………………………. ………………….. Date: ………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 7th June 2012 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk