Thursday, May 01 2008

Minutes May 2008

05/08
WEST WITTERING PARISH COUNCIL
MINUTES of the Annual Meeting of the Parish Council,
Held on Thursday, 1st May 2008 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Shrubb, (Vice Chairman) Mr. T. Tupper, Mr. D. Wright, Mr. S. Colwell, Mr. D. Hopson, Mr. J. Robertson, Mr. K. Martin from Item 45a onwards, Mr. W. Buckland, and 4 members of the Public. Cllrs Montyn and Jones were also in attendance.

39. ELECTION OF CHAIRMAN
On a proposal by Mr Tupper, seconded by Mr Hopson, Mr. R. Hutton was elected Chairman

40. ELECTION OF VICE CHAIRMAN
On a proposal by Mr Robertson, seconded by Mr. Hopson, Mr R. Shrubb was elected Vice Chairman.

41. SCHEDULE OF WORKING PARTIES AND REPRESENTATIVES ON OUTSIDE BODIES
Footpaths and Open Spaces Mr. K. Martin, Mr. Buckland, Mr. Robertson
Allotments Mr. Colwell, Mr. Tupper, plus 1 copted
Sportsfield/Millennium Field Mr. Tupper, Mr. Hopson, Mr. Robertson, Mr. Wright
Lighting Mr. Tupper, Mr. Martin
Planning Full Council
Emergency Planning Mr. Buckland
Transport/Highways Mrs. Tupper, Mr. Wright
Poor Sevens Trustee Mr. Shrubb, Mr. Colwell
Tree Warden Mr. Buckland, Mr. Colwell, Mr. Wright
Snowhill Mr. Buckland, Mr. Wright
Twinning Mr. Wright
Parish Plan Mr. Martin, Mr. Hopson
Pag/Head Coastal Strategy Mr. Martin, Mr. Robertson
Communications Mr. Martin, Mr. Hopson, Mr Wright
OTHER BODIES
CDALC Mr. Tupper, Mr. Hopson
SALC Mr. Tupper, Mr. Hopson
Memorial Hall Mr. Wright
Peninsular Forum Mr. Tupper, Mr. Hopson, Mr. Martin
Church Mr. Wright
South Chichester CLC Mr. Tupper
The Chairman and Vice Chairman are ex officio members of all Working parties
On a proposal by Mr. Buckland, seconded by Mr Hopson, the above membership was agreed.

42. APOLOGIES FOR ABSENCE
Mr. R. Hutton.

43. DECLARATIONS UNDER THE CODE OF CONDUCT
None

44. MINUTES
On a proposal by Mr. Tupper, seconded by Mr. Colwell, the minutes were signed as a true and correct record.

45. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mr. Tupper reported that there were 4 people on the waiting list. It was agreed to replace the lock and chain on the middle gate. It was agreed to arrange for the repair of the potholes in Elms Lane.
(b) Footpaths and Open Spaces.
Mr. Shrubb reported that additional work to the network this summer would be undertaken by Mr Ruff. It was noted that the old gate at the end of Joliffe Road would be replaced by a lockable bollard. On a proposal by Trevor Tupper, seconded by Mr. Wright, it was agreed that the work was to be funded by Cakeham, CDC and the Parish Council. David Lowesley agreed to organise the work.
(c) Sportsfield and Pavilion Management
Mr. Hutton agreed to organise a specification and quotes for internal decoration of the Pavilion. It was noted that the consent for the Millennium Meadow cricket fence had been agreed, but the delay by CDC had cost an additional £800 on the price because of the increase in the cost of steel.
(d) Snowhill
On a proposal by Mr Shrubb, seconded by Mr. Buckland, it was agreed that the Sailing Club could improve the surface of the car park where it joined Coastguards Lane and trim back overgrowing vegetation.
(e) Memorial Hall
No items to report.
(f) F&GP
Members noted the next meeting would be on Monday June 16th at 7.30pm
(g) Village Green
No items.
(h) Parish Plan
No items.
(i) Twinning.
No items.
(j) Web Site and Communications
Mr. Hopson circulated a draft communications policy, for discussion by the Communication Working Party. The Chairman asked members to feed back any comments to Mr. Hopson by 17th May 2008 so that any comments could be discussed by the Working Party before making any recommendations.
(k) Footway Lighting
No items to report.
(l) Pag/Head Coastal Strategy
Mr. Robertson reported that there had not been any further meetings. Members noted that there had been a delay in the publication of the draft strategy which meant it would not be available for discussion at the Annual Parish Assembly. Mr. Robertson agreed to give a presentation on the recent visit to Spurn Head in Humberside, as an example of adaptive management. Members agreed that any public meeting would need to be after the date of the EA consultation and presentation which was booked for 4th July, and agreed that the Parish Council would hold a further question and answer event on Friday 18th July 2008.

46. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Quotes for Risk Assessment for Trees
The Clerk reported that of the 3 quotes requested, 2 had been returned as follows;
Contractor A £877
Contractor B £900
On a proposal by Mr. Tupper, seconded by Mr. Martin, it was agreed to accept the quote from contractor A. Members also agreed to purchase a digital map as well as the report at an additional cost, to be agreed and subject to the appropriate license for the plans being in place.
(b) CDC Review of Parking
The Clerk reported the approved parking scheme for East Wittering Village had been agreed by CDC and Mr. Tupper reported that he had volunteered the Parish Council to distribute parking disc permits.
(c) Croquet Club
The Clerk reported a letter from the Croquet Club concerning their development as a Club at the Millennium Meadow. Mr. Robertson confirmed that the Cricket Club had no conflict with the formalization of the Clubs tenure. Members agreed in principle to the Clubs requirements for development subject to the appropriate agreements being drawn up to formalize the use of the rinks. The Chairman opened the meeting to allow Mr. Bird to address the meeting. Mr. Bird outlined the Clubs plans to regularize their activity and also asked for permission to put a small storage shed on the boundary with Meadow Lane. This was agreed subject to the necessary planning consents, and no conflict with householders of Meadow Lane.
(d) Traffic Regulation Order – Northern Crescent
Members noted a request from a resident to extend the yellow lines along a further stretch of this
road. It was agreed to pass this on to WSCC Highways.
47. FINANCE
(a) Balances at 30th March 2008 were £ 62,084.77
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were authorised as follows; £
(i) Keith Brown Pavilion 310.00
(ii) Clive Tranchant Hedge and garden 90.00
(iii) Channel Safety Systems Service 133.13
(iv) J. Hamper Potts Litter 105.00
(v) PWC Pavilion 48.48
(vi) PWC Allotments 51.51 738.12

(c) On a proposal by Mr. Hopson, and seconded by Mr. Tupper, payment of the above accounts was authorised by the Parish Council.
(d) Internal Audit and control
On a proposal by Mr. Shrubb, seconded by Mr. Wright, it was agreed that Mr. S. Dobbin, the internal auditor, would provide additional information and review accounts quarterly to provide additional information to members, at a sum of £250 per qtr.

48. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Roman Landing – Encroachment
Members noted that this enforcement action was ongoing.
(c) Marine Drive Amenity site – Licence
Members agreed that this was an important service for residents and should continue.
(b) Members noted the decision of the Planning Working party which had met before this meeting was as follows;
List. No. 15/08 WW/08/00378/FUL Home Farm Elms Lane West Wittering
Retention of hardstanding serving recently constructed stable block.
COMMENT re hedging, and restriction on
parking and width of entrance.
WW/08/01280/LBC Huntlands Farm Main Road Birdham
Pitch roof conservatory extension with clear glass roof in white frames with matching windows and doors with dwarf brickwork plinth
NO OBJECTION
WW/08/01353/DOM 20 Russell Road West Wittering Chichester
Roof extension and dormer windows to provide habitable space in existing loft.
NO OBJECTION

List No.16/08 WW/08/01563/TCA Notification of intention to prune to previous (appr 33% ) on 1 white willow,
Hattons Elms Lane West Wittering. NO OBJECTION
List No.17/08 NONE

49. OTHER ITEMS FOR DISCUSSION
(a) Highways
A number of problems were reported, including problems with flooding in Pound Road
(b) Fit for the Future
Members noted that there was still time to write in support of St Richards as the main service provider.

50. OPEN FORUM
No items