Thursday, May 10 2007

Minutes May 2007

05/07
WEST WITTERING PARISH COUNCIL
MINUTES of the Annual Meeting of the Parish Council,
Held on Thursday, 10th May 2006 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton, (Chairman), Mr. R. Shrubb, (Vice Chairman), Mr. K.Martin, Mr. J. Robertson, Mr. T. Tupper, Mr. D. Hopson, Mr. W. Buckland, Mr. D. Wright, and 11 members of the Public. Cllrs Montyn and Daws Chew were also in attendance.

39. ELECTION OF CHAIRMAN
On a proposal by Mr. Shrubb, seconded by Mr. Wright, members agreed that Mr. R. Hutton be elected as Chairman.

40. ELECTION OF VICE CHAIRMAN
On a proposal by Mr. Wright, seconded by Mr. Robertson, members agreed that Mr. R. Shrubb be elected as Vice Chairman.

41. APPOINTMENT OF WORKING PARTIES AND REPRESENATIVES ON OUTSIDE BODIES
Footpaths and Open Spaces Mr. Smith, Mr. Buckland
Allotments Mrs. Harper, Mr. Tupper
Sportsfield/Millennium Field Mr. Tupper, Mr. Hopson, Mr. Robertson
Lighting Mr. Tupper, Mr. Martin
Planning Mr.Robertson, Mr.Martin, Mr.Buckland, Mr. Tupper
Emergency Planning Mr. Buckland
Transport/Highways Mrs. Tupper, Mr. Hopson
Poor Sevens Trustee Mr. Shrubb
Tree Warden Mrs. Harper
Snowhill Mr. Buckland, Mr. Wright
Twinning Mr. Wright
Parish Plan Mr. Martin, Mr.Hopson
Pag/Head Coastal Strategy Mr. Martin, Mr. Robertson
General Purposes Mrs. Harper
OTHER BODIES
CDALC Mr. Tupper, Mr. Hopson
SALC Mr. Tupper, Mr. Hopson
Memorial Hall Mr. Wright
Peninsular Forum Mr. Tupper, Mr. Hopson
On a proposal by Mr. Shrubb, seconded by Mr. Hopson, the above working parties were agreed.

42. APOLOGIES FOR ABSENCE
Mrs. J. Harper

43. CODE OF CONDUCT
Mr. R. Shrubb declared his interest in the item concerning Scotts Farm caravan site.

44. MINUTES
On a proposal by Mr. Robertson, seconded by Mr. Tupper the minutes were approved and signed by the Chairman.

45. CODE OF CONDUCT
On a proposal by Mr. Shrubb seconded by Mr. Robertson members agreed pursuant to Section 51 of the Local Government Act 2000 to adopt a replacement Code of Conduct, a copy of which is attached to these minutes, to replace the existing code and also that the general principles of the code be annexed to the existing code.

46. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
No items to report.
(b) Footpaths and Open Spaces.
Mr. Shrubb reported that the standard of maintenance from WSCC had been excellent and that some positive feedback should be made by the Clerk.
(c) Sportsfield Management
Mr. Tupper reported that the new fence was being constructed. He was awaiting contact from Blair Rains regarding the ventilation in the shower and changing rooms, and it was also agreed that a maintenance contract for the services was required. The Clerk reported that the further 2 quotes for mowing of the Sportsfield had not been received and it was therefore agreed to continue with the current contractor.
(d) Snowhill
Mr. Wright reported on the derelict boats on the parish chain, which had been reported to the harbour Conservancy. He also reported problems on Snowhill with a number of bonfires, it was agreed to report this to the PCSO team so that spot checks could be made.
(e) Memorial Hall
No items to report
(f) F&GP
Next meeting 25th JUNE 2007
(g) Village Green
Mr. Shrubb reported that further investigation was required into the parking issue on the Village Green as the property in question was up for sale. On a proposal from Mr. Shrubb, seconded by Mr. Buckland, it was agreed to ask the Parish Council’s surveyor to investigate the problem and report back to the Council.
(h) Parish Plan
Members noted next meeting was on 17th May 2007 in the Pavilion.
(i) Twinning.
Mr. Wright reported that a successful dinner dance had been held to raise funds.
(j) Footway Lighting
Mr. Tupper reported that a possible site for additional lighting was near the entrance to the Church in Church Road. He agreed to investigate and report back.
(k) Annual Parish Assembly
It was noted that this would be held on 18th May 2007 in the Memorial Hall

47. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.

48. FINANCE
(a) Balances at 10th May 2007 were £45043.03
(b) Additional accounts were passed for payment as follows; £
(i) Zurich Municipal Insurance 1950.05
(ii) Mr. Tranchant Garden 40.00
1990.05
(c) On a proposal by Mr. Tupper, and seconded by Mr. Buckland, payment was authorised as follows;
(i) Clerks Report 969.40
(ii) Items above 1990.05
(iii) Total 2959.45

49. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Scotts Farm – Update
Mr. Shrubb left the meeting. Mr. Wright stated that amended plans had still not been submitted. He proposed that a letter be sent to Mr. Carvell at CDC stating that full and proper consultation should be allowed once the new plans are submitted. This was seconded by Mr. Hutton and all agreed. Mr. Shrubb returned to the meeting.
(c) Land at Omega
Members noted that neighbours had complained that the land had been left unfenced and was being used as a dumping ground.
(d) Planning Working Party procedure
(e) Mr. Wright proposed that the weekly plans should be left in the office so that members could view them if they wished in advance of the meetings. This was seconded by Mr. Tupper and agreed by members.
(f) Members noted the decision of the Planning Working party were as follows;
List No. 14/07 WW/07/01170/DOM Mariners Cottage
Wellsfield West Wittering
Change of garage to part habitable accommodation/part store. New front door and replacement of existing conservatory with larger conservatory.
NO OBJECTION
WW/07/01298/FUL Walnut Tree Farm House Rookwood Road West Wittering Chichester
Tennis court.
NO OBJECTION
WW/07/01320/FUL Home Farm Elms Lane West Wittering West Sussex
Demolition of existing farm buildings and construction of stables comprising 6 no. loose boxes and a tack room.
NO OBJECTION
WW/07/01421/FUL The Old Nursery Chapel Lane West Wittering West Sussex
Replacement of existing two storey four bedroom single family dwelling and garage with new single storey four bedroom single dwelling house with carport.
NO OBJECTION
List No.15/07 WW/07/01160/FUL Tucano Beach Pound House
Pound Road West Wittering
Remove the raised concrete and lay a new drive to the full width. The surface of the new drive will be terracotta bricks. The kerb has already been dropped. This proposal is on the front of the property.
COMMENT re disabled access
List No.16/07 WW/07/01798/DOM 47 Howard Avenue West
Wittering
Single storey rear extension, front porch and change of cladding to front elevation.
NO OBJECTION
List No.17/07 WW/07/01842/TCA North Cottage Combe Row
Pound Road West Wittering
Notification of intention to reduce the untouched crown to match the remainder of 1 no. Walnut tree.
OBJECTION
WW/07/01748/FUL Regnum Court Rookwood Lane West Wittering
Link fence and practise wall around a proposed tennis court.
NO OBJECTION

50. OTHER ITEMS FOR DISCUSSION
(a) Councillor Keith Smith
Mr. Wright proposed a vote of thanks to Cllr Keith Smith who had retired from public service at the recent election.
(b) Quality Council Status
The Chairman agreed that this could now be pursued. The Clerk agreed to circulate information
in advance of the F&GP meeting
(c) Highways
Members noted a number of highway issues in particular overgrown hedges and problems with the footway in Foxwarren Close and surrounding areas. Also the problem of crossing Rookwood Road. Mr Buckland agreed to attend a possible site meeting to discuss this with WSCC. Cllr Daws Chew was asked to assist in progressing the outcomes of the disabled access report.

51. OPEN FORUM
Cllr Daws Chew reminded the Parish Council about the CLC grants available details of which would be circulated shortly. Mr. Morton reported that some trees on the Village green had been vandalised.
There being no further business for discussion, the meeting closed at 9.00pm.