Thursday, March 30 2017
Minutes March 2017
MINUTES of the Meeting of the Parish Council, held on Thursday 2nd March 2017 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb (Chairman), Mr R Hutton (Vice Chairman) Mr R Lewis, Mr W Buckland, Mrs N Pike, Mr R Lewis Mrs J Barrett Mr K Martin, Mr D Sadler and 1 member of the public. Cllrs Montyn, Hamilton and Barrett also present.
25. APOLOGIES FOR ABSENCE – Mr H Patel
26. DECLARATIONS UNDER THE CODE OF CONDUCT – Mr D Sadler, personal, Community Asset registration
27. URGENT ITEMS – The Chairman agreed to consider a request for a charity football match.
28. PLANNING – Noted the decisions of the Council were as follows:
| List No | Reference | Application details |
| 5/17 | WW/17/00037/PLD | Miss Nicola Ward White Chimneys Rookwood Road West Wittering Chichester Rear single storey extension.NO OBJECTION |
| 6/17 | WW/17/00287/TCA | Mr Stuart Power Home Farm Cottage Elms Lane West Wittering PO20 8LW Notification of intention to fell 1 no. Sycamore tree (T1) and 1 no. Cypress tree (T2).NO OBJECTION TO T2, OBJECTION T1 |
| 7/17 | NONE | |
| 8/17 | WW/17/00251/DOM | Ms Mary Michael Roterman 16 Jolliffe Road West Wittering Variation of condition 4 of permission WW/06/02232/DOM, change of use to able the rent of the annex during holiday months. OBJECTION re condition for ancillary use only |
| WW/17/00462/TCA | Mr Harvey Starte Moddershall Elms Lane West Wittering PO20 8LW Notification of intention to fell 10 no. Cypress trees (quoted as 1-10 on submitted plan).NO OBJECTION | |
| WW/17/00465/FUL | Mr P Martin-Dye Leander Roman Landing West Wittering Variation of condition 1 from planning permission WW/15/03446/FUL- amendments to plan to include 3 no. roof lights. OBJECTION window variation to be confirmed and constructed to plans |
29. WPC NDP UPDATE –Mr Lewis referred to the meeting held on 28th February 2017 and the change of Project Officer. The Steering Group was reappraising the situation and asked for support and input from residents which was essential for the Plan to engage. Noted the next meeting would be on 30th March 2017.
30. CONFIRMATION OF MINUTES AND MATTERS ARISING – Subject to an amendment to 23(d) replacing EHCIAG with CDC on a proposal by Mr Martin seconded by Mr Sadler the minutes were approved by the Council and signed by the Chairman.
Mr Martin asked the Clerk to circulate the copy of the information provided to Mr Sadler regarding expenditure on the Pavilion.
31. DISTRICT AND COUNTY COUNCILLOR UPDATE – Cllr Montyn confirmed that WSCC Budget and precept had been approved. He referred to the Leaders statement in the press regarding the A27. Cllr Barrett asked if the Council would still like to receive a copy of the CDC Members bulletin; this was confirmed. He updated the meeting on the hearing into the Travellers Site at Birdham and the application for 110 homes in Clappers Lane.
32. COMMUNITY ASSET REGISTRATION – The Council discussed a requirement to list the public houses in the parish as community assets. On a proposal by Mrs Barrett seconded by Mrs Pike it was agreed to start the application process for The Old House at Home, The Shore and The Lamb.
33. ANNUAL MEETING – Agreed that the Annual meeting would be held on Weds 3rd May 2017.
34. CLERKS REPORT
a) Allotments – No items
b) Footpaths and Open Spaces – on a proposal by Mr Hutton and seconded by Mr Buckland it was agreed that the price for a donated public seat to include installation and maintenance would be £1500. Regarding progress on Operation Watershed Mr Shrubb reported that the project had started but that the ground was too wet at present. He asked for a volunteer to assist with the project management. Mr Shrubb also reported that the WSCC maintenance of footpaths had been done.
c) Sportsfield Management – Members approved a sign for the Tennis Club to be installed at the entrance to the Sportsground. Mr Hutton suggested that a larger sign so that all user Clubs could feature would be sensible, and it was agreed the Working Party would look at this and organise the appropriate size sign. Mr Buckland reported that the opening of the tennis club would be held on 17/4/2017.
Members discussed the request to prune the boundary trees; it was agreed to arrange a tree hazard inspection immediately and consider any tree works in conjunction with the long term maintenance of this boundary. The Clerk was asked to obtain quotes for a full tree hazard survey to be undertaken as soon as possible. And for all new trees to be included.
Mr Lewis referred to the request from the football club to use the Pavilion to run the Sussex Youth Academy giving young people the opportunity to access elite coaching and study at the same time. On a proposal by Mr Lewis seconded by Mr Sadler the use of the Pavilion for a donation of £20 per session, times as detailed in the request was agreed. This to be reviewed in December 2017. The Parish Council also approved a charity football match, date to be agreed.
The Clerk reported that further quotes for the maintenance of the Fire Extinguishers had been sought but not yet received.
d) Snowhill – Members considered a request to prune trees overhanging a neighbouring property on Snowhill. Subject to the pruning being no lower than the last pruned mark this was agreed.
e) Finance – Noted that the budget monitoring report had been circulated. Agreed to ask the Auditor to add a column to highlight variations against budget and spend.
f) Financial Regulations – Subject to item 4.1 being amended to read “Any two from the Clerk, the Chairman and Vice Chairman of the Council, for any items under £1,000” on a proposal by Mr Martin seconded by Mr Lewis the regulations were approved by the Council and attached with these minutes.
g) Internal Audit Report 2016/17 – On a proposal by Mr Shrubb and seconded by Mr Hutton the report was approved.
h) Grant to MPP – Members considered the request from the MPP for continued funding. On a proposal by Mr Sadler seconded by Mr Martin the sum of £1074 was approved. It was agreed to ask if Jane Cunningham could provide a presentation in WW on behalf of the SWISH project. Mr Sadler referred to the GLAM Bridleway extension and the preferred route through the Village. He agreed to circulate details before the next meeting.
i) On a proposal by Mr Shrubb and seconded by Mr Martin, payment of accounts listed below were approved.
| Payee | Details | |
| Knight Fencing | Gate – Millennium Meadow | 944.00 |
| CDC | Paladin hire | 54.88 |
| Viking | Ink cartridge | 54.68 |
| Uniguard Fire Protection Ltd | Service alarm Pavilion | 203.40 |
| Paine Manwaring | Gents toilets – investigate auto flush | 252.00 |
| Mrs J Brown | Clerks salary and mileage | 1117.41 |
| HMRC | Liabilities | 218.87 |
| R Hutton | Replacement door – Pavilion | 260.83 |
| Home Clean Chichester | Pavilion Cleaning | 177.92 |
| S F Dobbin | Internal Audit service and budget monitoring | 750.00 |
| West Wittering Memorial Hall | New Homes Bonus grant | 3586.00 |
| WW Allotment Association | Subscriptions | 10.00 |
| Mr S Ruff | Footpaths and mowing | 730.00 |
| TOTAL | 8,359.99 | |
j) Parish Assets/Footway Lighting – No report
k) Communication and Web Site – Noted the example that Mr Sadler tabled and agreed that replacement noticeboards were required for the Village Green and Joliffe Rd. It was also agreed that a wood effect composite material was preferred. Mr Sadler was asked to obtain process for the 3 part noticeboard and one for Joliffe Rd.
l) Memorial Hall – Mrs Barrett reported that a further grant toward improvement s had been made to the South Chichester CLC.
m) Twinning –No items
n) East Head/CIAG – No items
- o) Emergency Planning – Agreed that a copy of the current Plan would be held in the office; Cllr Barrett agreed that he would arrange a presentation on the Emergency Plan at the next Peninsular Forum meeting.
p) Parish Church – No report
q) Peninsula Forum – No report
35. –CORRESPONDENCE
a) New Homes Bonus – WWCC – Members greed to support WWCC application for funds
b) Dog Protection Notices – CDC Support
c) Gypsies and Travellers meeting – Birdham PC – Agreed Mr Shrubb will attend
d) CDC All Parishes meeting 5th April 2017 – Agreed Mr Buckland, Mr Martin and Mr Shrubb to attend
36. CLERKS SALARY – On a proposal by Mr Hutton and seconded by Mr Martin it was agreed to increase the Clerks salary by 1% from 1st April 2017.
37. OTHER ITEMS FOR DISCUSSION
a) Working Parties for 2017 – Mr Shrubb asked Members to give this some thought before the Annual meeting.
b) Brook House – Mrs Pike reported that the building within the site of Brook House appeared to be a separate unit of accommodation and the Clerk was asked to report this to CDC Enforcement
c) Mr Shrubb reported a large amount of spoil dumped in the hedge at Malthouse Cottages and it was agreed to report this to Hyde Martlett.
d) OPEN FORUM
No items
There being no further business for discussion the meeting closed at 9.15pm
Signed:………………………………………………………………….. Chairman
Date: ……………………………………………………
The next meeting of the Parish Council will be held on Thursday 6th April 2017 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk