Friday, March 28 2014
Minutes March 2014
MINUTES of the Meeting of the Parish Council, held on Thursday 6th March 2014 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr K Martin, (Chairman) Mr. Shrubb (Vice Chairman), Mr W Buckland, Mr C Pine, Mrs J Barrett Mr Wright, Mr D Sadler, Mr I Parker (until Item 29) and 24 members of the public. Cllr Marshall and Cllr Barrett were also present.
22. APOLOGIES FOR ABSENCE
None
23. DECLARATIONS UNDER THE CODE OF CONDUCT
Planning Applications – Brook House – Mr Wright, Mr Pine. Rowans – Mr Wright, Mr Shrubb, Mr Martin . Complaint re The Landing – Mr Parker.
24. PLANNING APPLICATIONS
The Council discussed the following planning applications;
| List No | Reference | Application details |
| 06/14 | WW/14/00007/DOM | Mr T Elliott Brook House Pound Road West Wittering Removal of garage, single and two storey side extension, single storey porch, internal and external alterations to suit. NO OBJECTION |
| WW/14/00250/DOM | Mr J Robertson Rowans The Byeway West Wittering New roof with increased ridge height and insertion of dormers and veluxs to existing garage/games room
NO OBJECTION |
|
| 07/14 | WW/14/00130/DOM | Mr N Cowan Puffins 28 Marine Drive West Wittering Proposed extension to rear garage with office and wet room over and dinghy boat store
OBJECTION bulk and height uneighbourly, condition requested preventing use of separate unit for accommodation |
| WW/14/00230/PLD | Mr & Mrs Sheppard 15 The Wad West Wittering Proposed rear dormer and single storey side extension NO OBJECTION | |
| WW/14/00323/DOM | Mr Tony Gillon 2 Royce Close West Wittering
Proposed two storey side extension single storey rear and front extensions NO OBJECTION |
|
| WW/14/00331/DOM | Mr & Mrs Gary Wyatt 39 Marine Drive West West Wittering Proposed front facing dormer window
NO OBJECTION |
|
| 08/14 | WW/14/00382/FUL | Mr And Mrs N And D Denman
Thatchways West Strand West Wittering Demolition of existing dwelling and construction of replacement dwelling NO OBJECTION |
| 09/14 | NONE |
(a) Development at Northfield
Members noted the response from CDC to the second stage complaint. Following discussion Mr Wright proposed that the matter be referred to the Local Government Ombudsman. This was seconded by Mr Parker and all agreed. It was further agreed to send a complaint to Southern Water as the first stage of the complaint to OfWAT.
(b) Neighbourhood Development Plan
Members noted that the Housing section specification had been sent out to consultants. The Chairman opened the meeting to allow Mr Hammett to report that the steering groups were currently working on the sections of the plan and would be meeting again on 10th March.
(c) Electronic Plans demonstration
Noted this meeting would be held on 20th March 2014.
25. MINUTES AND MATTERS ARISING
On a proposal by Mr Shrubb and seconded by Mr Buckland the minutes were approved and signed by the Chairman.
26. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Marshall reported that following approval of the CDC, WSCC, & SPA budgets, the increase for a Band D property in the Chichester District would be 5p per week. He also confirmed a further £ 1 million for Operation Watershed projects. Mr Shrubb announced that the WWPC bid ad secured £12 k for investigative works. Also noted the planning application for Chaucer Drive had been postponed until 7th March.
Cllr Barrett reported on his meeting with senior managers at Southern Water where local problems including Northfields were discussed. He also referred to the new Car Parking charges in East Wittering due 1st April 2014.
27. CLERKS REPORT
(a) Allotments
Mr Pine reported on the situation with the northern boundary of the Allotment site and the need to establish the correct boundary to enable a new fence to be erected by the neighbouring property. Mr Pine confirmed he had the appropriate documents to agree the boundary which he could peg out on site, but he recommended that a survey be undertaken to correctly establish the line for records and deeds. Following discussion Mr Wright proposed that a suitable qualified Surveyor be engaged to carry out this work up to the value of £600. This was seconded by Mr Shrubb and Members agreed.
Members also noted that the Allotment Association were organising a Spring Clean up day in April in conjunction with CDC.
(b) Footpaths and Open Spaces
Mr Shrubb reported that he had received a quotation for the additional cost of grass collection for the area around the Public conveniences, which was £600 p.a. Following discussion it was agreed not to proceed with this quote. He also agreed to work up the Operation Watershed projects for the Council to consider. Mr Martin reported that subject to minor amendments regarding clarification of the level of cleaning, the Lease was recommended to the Council for approval. He proposed that he and the Vice Chair be authorised to finalise the exact wording re cleaning, this was seconded by Mr Wright and all agreed.
Members considered the information from WSCC Highways regarding the fence to the e/w cycle path and the suggestion by WSCC to remove rather than repair it. The Chairman opened the meeting to allow Mrs Hadley to address the Council. She expressed concern over the possible loss of the fence and referred to the terms of the deed of dedication relating to the land use. It was agreed that Mr Wright would investigate whether WSCC was liable for the maintenance of the fence.
The Clerk was also asked to report that the surface of the path required sweeping as debris and glass had accumulated.
Mr Pine agreed to circulate the designs and planting scheme for the public conveniences at the next meeting.
(c) Sportsfield and Millennium Meadow
Members considered the price for servicing the water softener at the Pavilion and on a proposal by Mr Pine, seconded by Mrs Barratt it was agreed to proceed.
Mr Buckland was asked to report on a tree on the Sportsfield boundary which appeared dangerous and was overhanging 23 Elmstead Park Gardens.
(d) Snowhill
Members discussed the required beach maintenance and shingle to be ordered to be laid by the WWSC Beach working party. Following discussion Mr Wright proposed that up to 4 loads of shingle in total be authorised for the Sailing Club to purchase on the Councils behalf. Three loads would be deployed prior to the season and one held in reserve. This was seconded by Mr Parker and all agreed.
(e) Memorial Hall
No items
(f) Finance
Members noted the budget monitoring report. Members also considered the Internal Auditors report for 2013/14 and were satisfied that all internal control requirements were being met. The Council recorded its thanks to the RFO, Mrs Brown and the Auditor, Mr Dobbin.
(g) Twinning
Mr Wright reported that at least 31 visitors were expected in May 2014.
(h) Communication and Web site
The Chairman reported that the newsletter was ready for distribution and that he would circulate the final draft for comments.
(i) Footway Lighting
Mr Parker referred to the survey of residents regarding additional footway lighting in Elms Lane and proposed that the Council consider alternative ways of providing lighting for the footway. It was agreed that he and Mr Sadler would meet with SEC and WSCC to look at options and report back to the Council..
(j) East Head/CIAG/Wittering Flood Defences
The Chairman reported that there had been meetings regarding damage to breastwork following severe storms, and that the EHCIAG was still in discussion over the future maintenance of The Hinge. He reported that it was anticipated an Open meeting would be held in April to inform the public of the situation.
28. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated.
(b) The Landing – complaint
Members considered details of this complaint from a resident of Pound Rd adjoin this property. The Chairman opened the meeting to allow Mr Rothwell to address the Council. Mr Wright referred to the planning consent for The Landing and it was confirmed that there was no breach of planning but that a complaint could be made to the Licensing authority as the noise from the garden could be a public nuisance. Mr Buckland asked if residents had discussed the matter with the owner and this was confirmed. Mr Goldsmith asked if there was a nuisance clause in the current lease and Mr Shrubb responded on behalf of the Landlord stating that a commercial lease was in place and that the Agent for the Landlord had looked into this.
Following discussion Mr Wright proposed that a complaint be made on behalf of Mr Rothwell regarding breach of the licensing objective regarding public nuisance. This was seconded by Mr Sadler and all agreed.
(c) Annual Parish Assembly – 23rd May 2014
Possible speakers from Southern Water of EHCIAG were considered.
29. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ | |
| WW Memorial Hall | Hire of room – NDP | 26.00 | |
| Wicks Farm Holiday Park | Mowing Sportsfield | 98.26 | |
| Portsmouth Water | Sports Pavilion | 55.71 | |
| TAS | Payroll services | 30.00 | |
| GI Support | Parish on line training | 500.40 | |
| CDC | Dog bin emptying | 1,035.22 | |
| Shellcast | Shutter maintenance | 540.00 | |
| Mrs M Waller | Caretaker | 200.00 | |
| Mr D Waller | Litter picking | 100.00 | |
| Wicks Farm Holiday Park | Snowhill chains | 299.03 | |
| Mrs J Brown | Clerks salary and mileage | 952.20 | |
| HMRC (Direct debit) | Liabilities | 121.19 | |
| CDC | Planning Application fee | 385.00 | |
| TOTAL | 4,343.01 | ||
(b) On a proposal by Mr Buckland, and seconded by Mr. Shrubb, payment of the above accounts was authorised by the Parish Council.
30. OTHER ITEMS FOR DISCUSSION
(a) Highways
Members noted problems re overgrown trees and hedges – Piggery Hall Lane /Itchenor crossroads. Also noted that the manhole cover outside The Old House at Home still needing repair and was dangerous. Shingle on footway – Cunliffe Close to the Beach House – clearance required.
31. OPEN FORUM
Mr Robertson reported on the progress of faster broadband installation, due by September 2014, subject to a survey that is currently underway. Mr Tayler asked about the meeting regarding East Head and who would be chairing it. He advocated an independent chairman not representing a member of EHCIAG.
There being no further business for discussion the meeting closed at 9.15 pm.
Signed: ……………………………………………………………………………. ………………….. Date: ………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 3rd April 2014 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk