Thursday, March 29 2012
Minutes March 2012
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council, held on Thursday 1st March 2012 in the Sports Pavilion, Rookwood Road, West Wittering.
PRESENT: Mr R Shrubb, (Chairman), Mr K Martin, (Vice Chairman), Mr W Buckland, Mr C Pine, Mrs C Megeney, Mrs K Simmons, Mr D Wright, Mr I Parker and 5 members of the public.
22. PRESENTATION ON STREET LIGHTING
Representatives from SEC Lighting gave a short presentation on the forthcoming programme to replace street lighting. Members agreed to meet with SEC to discuss the Parish Councils preferred options for columns containing adjustable timing features. It was agreed that Mr Martin and Mr Pine progress further consultation with SEC and seek to secure a timetable for installation.
23. APOLOGIES FOR ABSENCE
Mrs S Smith,
24. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Wright – East and West House, East Strand
25. PLANNING APPLICATIONS
| 5/12 | WW/12/00014/FUL | Mr Thomas Gatacre East House East Strand West Wittering Minor material alterations to the property known as East House (formerly New Timbers) pursuant to the approved application WW/11/02122/FUL. West House (formerly Windrode), outbuildings and boundary to remain as approved.
NO OBJECTION |
| WW/12/00287/DOM | Mr Steve Freeman 25 Harrow Drive West Wittering Loft conversion with lead dormer to rear and roof lights/windows to front elevation
NO OBJECTION |
|
| 6/12 | WW/12/00365/PLD | Mr And Mrs Mark And Debra Blenkinsop
Fosse Wellsfield West Wittering Proposed front porch and single storey rear extension with canopy. New side door, replacement windows and 3 no. new windows. NO OBJECTION |
| WW/12/00159/DOM | Mr K Jackson 7 Holmwood Close West Wittering Replacement of conservatory with single storey rear extension.
NO OBJECTION |
|
| WW/12/00465/DOM | Mr Hadley 30 Locksash Close West Wittering
Raise roof to provide first floor accommodation facilitated by 3 no. pitched roof dormers and 1 no flat roof dormer. Front porch and sunroom to rear. NO OBJECTION |
|
| 7/12 | WW/12/00103/FUL | Miss Wanda Golinska Anvil Gate Chapel Lane West Wittering Demolish existing bungalow and erect new two storey house.
NO OBJECTION |
| WW/12/00546/DOM | Sir William Castell St Christophers West Strand West Wittering Enclosure of existing first floor terrace with framed glass and matching fascia and barge boards. (Amendment to WW/11/04470/DOM.)
NO OBJECTION |
|
| 8/12 | WW/12/00308/FUL | Mrs Jacqui Ovington Heathfield Residential Home Chichester Road West Wittering Erection of laundry room in timber outbuildings.
COMMENT Re materials |
| WW/12/00400/DOM | Mr And Mrs G Hancock Flagstones Seaward Drive West Wittering Erection of part two storey and part single storey side and rear extension, following demolition of existing single storey elements.
NO OBJECTION |
26. MINUTES
On a proposal by Mr. Martin, seconded by Mrs Megeney, the minutes were approved and signed by the Chairman.
27. CLERKS REPORT
(a) Allotments
Members noted that EW&B Parish Council would consider the request for grant at its meeting on 8th March 2012 and Mrs Megeney agreed to attend on behalf of the Council.
Members discussed the current rent level and asked the Working Party to review rents with a view to an increase. It was also noted that all the plots had been checked and missing markers replaced by Mrs Megeney and her husband. Members recorded a vote of thanks to them and the Working Party.
(b) Footpaths and Open Spaces
The Clerk reported that WSCC had met with the landowner of Meadow Farm and that the outcome of the meeting would be reported in due course.
(c) Sportsfield and Millennium Meadow
Members discussed litter along Rookwood rd and Cakeham Rd. It was agreed to ask CDC to re site the current litter bin in Rookwood Rd nearer the bus stop, and to request an additional bin near the bus stop on the corner of Joliffe Rd. Members also noted that residents of Howards Way had agreed to undertake litter picking as volunteers and Mr Shrubb was asked to obtain the appropriate his vis – jackets and materials.
(d) Snowhill
Mr Shrubb reported that the posts had now been put in ready for the signs to go up.
(e) Memorial Hall
No items to report.
(f) Finance
The Working Party reported that it had looked at the recommendations of the Internal Auditor regarding risk management and that the boiler had been serviced as well as the fire alarm and fire extinguishers. The Fire Risk report was being reviewed and the appropriate reports for inspection of Council assets were being drawn up. The Clerk confirmed that Mr Hutton was insured and the Council was indemnified for him to carry out this work.
(g) Village Green
The Clerk reported that the Council was waiting for the Horticultural Society to suggest the species and location of a suitable tree to plant to commemorate the Queens Diamond Jubilee.
(h) Twinning
No items to report.
(i) Communications and Web Site
Mr Martin suggested that the web site would benefit from a wider range of contributors and advised that the Council should consider looking outside its own members for help.
(j) EHCIAG/EA Flood Defence
Mr Martin raised the issue of accessibility to the crab pool. Members discussed the current access and the suggestion that it be made more accessible which would require significant alterations including a ramp. It was agreed that as the crab pool is an existing environmental feature, not a leisure destination, and as such should not require any additional access. Members acknowledged the statutory notice from the EA regarding commencement of the works.
(k) Emergency Planning
No items to report.
(l) Northfield – Low Cost Housing Project
No items to report.
28. CORRESPONDENCE
(a) Members noted that items as listed in the Clerks report had been circulated.
(b) Croquet Club
The Clerk reported that members were invited to the opening of the new croquet rink at the Millennium Meadow on 13th March 2012.
(c) Annual Meeting with Parishes – 10th May 2012
Mr Martin and Mrs Simmons agreed to attend on behalf of the Council.
29. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| Mr S Ruff | Repair ramp, Snowhill | 365.00 |
| Mr S Ruff | Clearing brambles, fencing and repair gate area, Allotment site | 560.00 |
| Mr S Ruff | Remove ivy, Village Green | 72.00 |
| Mrs L Waller | Caretaking duties | 200.00 |
| Mr K Palmer | Install new bins Sportsfield | 285.00 |
| Mr J Kenward | Litter picking and bus shelters | 704.00 |
| Allotment Assoc | Subscriptions | 24.00 |
| WWCC | Grasscutting Millennium Meadow | 975.00 |
| Advent Electrical | Repair PIR light – Pavilion | 35.40 |
| HMRC | TAX and NI liabilities | 487.29 |
| Mrs J Brown | Clerks salary and mileage | 2539.54 |
| Travis Perkins | Keys | 12.00 |
| Andrews | Grounds maintenance and strimming | 580.00 |
| Glasdon UK | New litter bins | 732.69 |
| C Tranchant | Pavilion Garden | 40.00 |
| Total | 7611.92 |
(b) On a proposal by Mr Martin, and seconded by Mr. Wright, payment of the above accounts was authorised by the Parish Council.
30. PLANNING
The Clerk reported a communication from the Chairman of Donnington Parish Council regarding development on the Manhood peninsula and an invitation to an open meeting on 21st March. It was agreed that members could attend if they wished and Mr Martin recommended that the matter be dealt with at the Peninsula Forum meetings. Mr Shrubb reported concerns that not all members of the planning authority were familiar with the approved interim planning policy.
31. OTHER ITEMS FOR DISCUSSION
(a) Highways
Members noted the overgrown hedge at Itchenor crossroads and the manhole reinstatement outside The Old House at Home were still outstanding. In addition there was a very large pot hole in Chichester Rd outside The Lamb. The Clerk was instructed to report these to WSCC Highways.
(b) Annual Parish Assembly – 17th May 2012 7.30pm
Mr Martin suggested that representatives from the user Clubs be invited to the meeting to give a brief overview of their activities. It was agreed to invite the Football Club, the Cricket Club and the Sailing Club.
(c) Anti Social behaviour
Mrs Megeney reported on recent incidents and the need to report such matters to the Police using the newly established “101” number.
32. OPEN FORUM
There were no questions from the public.
There being no further business for discussion the meeting closed at 8.45 pm.
Signed…………………….…Chairman…………………..Date………………
The next meeting of the Parish Council will be held on Thursday 5th April 2012 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk