Thursday, March 06 2008

Minutes March 2008

3/08
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 6th March 2008 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton, (Chairman) Mr. R. Shrubb, Mr. T. Tupper, Mr. D. Wright, Mr. S. Colwell, Mr. D. Hopson, Mr. J. Robertson, Mr. W. Buckland, and 1 member of the Public. Cllrs Montyn and Jones were also in attendance.

21. APOLOGIES FOR ABSENCE
Mr. K. Martin

22. CODE OF CONDUCT
No declarations.

23. MINUTES
Subject to minute 18(c) reading “to receive a report from Councillor Peter Jones” the minutes were proposed by Mr. Tupper, seconded by Mr. Wright and signed by the Chairman.

24. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mr. Tupper reported that part of Ellanore lane near the site entrance needed re surfacing and that quotes would be needed.
(b) Footpaths and Open Spaces.
Mr. Shrubb reported that the ROW maintenance team had visited but that the standard of clearance was not as in previous years. He agreed to provide a report to send to WSCC.
(c) Sportsfield and Pavilion Management
Mr. Tupper reported that the ivy had been cleared from the fence and that he was waiting for the Football Club to provide details of the storage compound.
It was noted that Mr Tranchant would clear the boundary of the Millennium Meadow prior to the sale of the land.
Regarding the proposed fence to prevent cricket balls from being hit into neighbouring fields the Council noted that the CDC required some form of agreement for a planting scheme before agreeing to the proposal.
(d) Snowhill
Mr. Shrubb reported that he had met with the Sailing Club and discussed the extent of this season’s beach maintenance. On a proposal by Mr. Shrubb, seconded by Mr. Buckland, it was agreed that the Parish Council should pay half the cost of the shingle. It was noted that the work would be carried out on 29th March.
Mr. Shrubb also reported details of the cost of a new section of post and rail fence, and a new post for the bye laws sign. On a proposal by Mr Shrubb seconded by Mr. Wright the cost of the fence was agreed at £310 plus vat and the post at £85 plus vat.
The Sailing Club requested permission to lay 60m of new water pipe; subject to the appropriate amendment to the current licence this was agreed.
Members also discussed the situation regarding the old seat near the ruin. It was agreed that the Council would fund half the cost of a new seat, the new site to be agreed. It was also noted that a further seat required repairs.
(e) Memorial Hall
Mr. Wright reported that the Memorial Hall had a tapestry on display from the school in Sierra Leone.
(f) F&GP
Members noted the next meeting would be on Monday 17th March 2008.
(g) Village Green
No items.
(h) Parish Plan
No items.
(i) Twinning.
Mr. Wright reported that a trip had been arranged to Les Moutiers in the autumn.
(j) Web Site
No items to report.
(k) Footway Lighting
No items to report.
(l) Pag/Head Coastal Strategy
Mr. Shrubb and Mr Robertson reported on the recent visit to Spurn Head and its framework for adaptive management.

25. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Annual Parish Assembly
Te Clerk reported that WW Residents Association had requested a joint meeting with the parish for the Annual Parish Assembly. This was agreed. The Clerk was requested to arrange a speaker from the Pag/Head Stakeholders group.

26. FINANCE
(a) Balances at 29th February 2008 were £71,670.25
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were authorised as follows; £
(i) Mrs J. Brown Clerks Salary and mileage 1,549.20
(ii) XL Graphics Ltd Signs 446.50
(iii) Stearns (SG) Keys 3.50
(iv) Mr. Hamper Potts Litter 98.00
(v) SEC Pavilion 264.15
(vi) Mr Ruff Sportsfield 260.00
(vii) Wicks Farm Sundries 25.38 2,639.73

(c) On a proposal by Mr. Hopson, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
(d) Internal Control and Financial Risk Assessment
The Clerk referred to previously circulated reports concerning financial management and internal control, and asked members to note that invoiced should be initialed as well as cheque stubs to confirm that cheques were made out correctly. On a proposal by Mr. Tupper, seconded by Mr. Colwell, these procedures were adopted by the Council.

27. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Members noted the decision of the Planning Working party which had met before this meeting was as follows;
List. No 6/08 WW/07/05312/FUL Millennium Field Elms Lane West Wittering
Erection of 4m high weldmesh fence by 100m on boundary of cricket field.
SUPPORT
List No. 7/08 WW/08/00453/FUL Ellanore House Ellanore Lane West Wittering
Change of use and alteration of outbuilding into a holiday let accommodation.
COMMENT re control over letting
WW/08/00493/DOM 7 Windsor Drive West Wittering
Proposed re-alignment of south boundary wall.
OBJECT Contrary to VDS – open plan gardens
WW/08/00539/DOM 18 Jolliffe Road West Wittering Chichester
Single storey rear extension, porch, new roof to provide accommodation at first floor (including dormer and balconies and chimney) and vehicular access.
NO OBJECTION

WW/08/00587/DOM Holmes Farm Chapel Lane West Wittering
Addition of 3 no. dormers to approved change of use to garage (under planning permission WW/07/03991/DOM).
NO OBJECTION
WW/08/00594/DOM Fieldfares Elms Lane West Wittering
Erection of new garage.
NO OBJECTION
List No.08/08 WW/08/00640/FUL Iwanasta 33 The Crescent West Wittering Chichester
Demolition of existing bungalow and garage and provision of new chalet bungalow and garage.
NO OBJECTION
WW/08/00718/DOM 20 Cakeham Way West Wittering Chichester
Conservatory to the rear.
NO OBJECTION
WW/08/00703/FUL 35 Marine Close West Wittering Chichester
Demolition and removal of existing dwelling and construction of replacement dwelling and associated landscaping
OBJECTION overdevelopement.
List No.09/08 WW/08/00796/DOM 17 Chaucer Drive West Wittering Chichester
Rear two storey extension, open front porch.
NO OBJECTION
WW/07/06044/DOM 32 Howard Ave, West Wittering alterations and extension,
OBJECTION, un neighbourly and out of keeping,

28. OTHER ITEMS FOR DISCUSSION
(a) Electoral Reform – WSCC
Mr Wright reported on the recent briefing meeting held at WSCC and that he would leave information about the process in the parish office. The Chairman opened the meeting to allow Cllr Jones to report that it was not expected that any changes to divisions was expected on the Manhood Peninsular..
(b) Highways
Members noted several potholes and carriageway problems , to be reported to WSCC.

29. OPEN FORUM
Mr. Bird asked if the oak tree on the Millennium Field could be cut back.