Thursday, March 01 2007

Minutes March 2007

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WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 1st March 2007 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R Hutton, (Chairman), Mr. R. Shrubb, (Vice Chairman), Mr. R. Holmes, Mr. T Tupper, Mr. D. Wright, Mr. D. Hopson, Mrs J. Harper, Mr. W. Buckland, Mr. J. Robertson, and 12 members of the Public. Cllr Jones was also in attendance.
21. APOLOGIES FOR ABSENCE
None
22. CODE OF CONDUCT
Mr. R. Shrubb declared his interest in the item concerning Scotts Farm caravan site.
23. MINUTES
On a proposal by Mr. Shrubb, seconded by Mr. Tupper, the minutes were approved and signed by the Chairman.
24. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mrs. Harper reported that the fence from a property in Roman Landing was encroaching onto the Allotments. Mr. Wright agreed to speak to the Roman landing leaseholders to find out details of ownership of the property in question. It was noted that the new gate had been installed and that the hedge would be cut in the autumn.
(b) Footpaths and Open Spaces
Mr. Shrubb reported that the Rights of Way team would be visiting shortly to carry out the routine inspection and maintenance.
(c) Sportsfield Management
Mr. Tupper reported that he was still chasing Blair Rains regarding the ventilation in the showers.
Members considered two quotes for a baby changing unit as follows;
Quote A £259
Quote B £161
On a proposal by Mr. Tupper, seconded by Mrs Harper, it was agreed to purchase the unit specified in Quote B.
Mr. Tupper also reported that a new No Dogs sign was needed for the Play area.
(d) Snowhill
Mr. Shrubb reported an incident involving a stolen vehicle leading to damage to Snowhill and the hedge and posts to the Sailing Club Car park.
The costs for repairs were in the region of £200. It was agreed to claim this money back via the Courts if the appropriate arrests were made. As the repairs were of an urgent nature Mr Shrubb was authorised to appoint contractors to carry out the work as soon as possible.
The Clerk reported that a quotation for the new signs at Snowhill had now been received, and that a local company has designed new signs which cost considerably less than other specialist sign companies. Members discussed the proposals and decided the sign needed to be mounted on a marine ply board in order to strengthen it and prevent vandalism.
On a proposal by Mr. Wright, seconded by Mr. Tupper it was agreed to proceed with the quote of £230.
The Snowhill Working Party was also asked to investigate the problem of vehicles turning onto he greensward, and report back to the Council.
(e) Memorial Hall
No items to report
(f) F&GP
No items to report.
(g) Village Green
Members noted that a new light had been put on the wall outside Coombe Row. As this property is

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in the Conservation Area, it was agreed that each member would have a look at it before deciding what action to take.
(h) Twinning.
No items to report.
(j) Parish Plan
Mr. Hopson reported that any updates to the Plan would be posted on the website and that further planning meetings had been organised.
(i) Footway Lighting
No items to report.
(k) Traffic Management
No items to report.
25. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Grasscutting 2007
Members noted the quotation from Mr. Shrubb, who declared an interest and left the meeting.
It was agreed further quotes were required and the Clerk agreed to arrange this.
26. FINANCE
(a) Balances at 22nd February 2007 were £50340.13, and the Chairman and Vice Chairman signed the bank statements to confirm this.
(b) Additional accounts were passed for payment as follows; £
(i) J. Kenward Cleaning 536.00
(ii) Wittering FC Refreshments 35.70
(iii) J. Hamper Potts Litter picking 77.00
(iv) SEC Pavilion 409.31
(v) G. Smith Minutes East Head meeting 66.00
(vi) M. Armstrong Allotment gate 600.00
1724.01
(c) On a proposal by Mr. Shrubb, and seconded by Mr. Tupper, payment was authorised as follows;
(i) Clerks Report 2411.99
(ii) Items above 1724.01
(iii) Total 4136.00
27. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Scotts Farm – Update
Mr. Shrubb left the meeting.
Mr. Wright reported that he had attended the meeting of the Development Control Committee on 28th February 2007. The applicant had submitted amended plans to the Committee at the last minute, and the matter was deferred until the next meeting on 28th March 2007. Mr. Wright expressed concern that the Parish Council had not been circulated with these amended plans although copies had now been received. Following discussion the Chairman proposed that the Working Party be authorised to see further professional advice from a Planning Consultant regarding this application and to ask the District Council to consider allowing more time to prepare this. This was seconded by Mr. Wright and members agreed. Mr. Shrubb returned to the meeting.
(c) Local Development Framework – Delivering development opportunities
The Clerk reported the Working party response to the CDC document “Delivering Development Opportunities” and also read out the letter from Mr. Gray, a resident of Summerfield Road. Members discussed the recommended response in light of the comments raised by Mr. Gray. It was noted that the Core Strategy of the LDF reflected the view that there would be no significant development until the A27 trunk road had been improved. It was also further noted that the Parish Council was supportive of a scheme to provide mixed,

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affordable housing in the area.
On a proposal by Mr. Robertson, seconded by Mr. Holmes, members adopted the recommendations of the Working Party.
(d) Pagham to East Head Coastal Defence Strategy
The Chairman reported on the meeting held on 26th February 2007 with representatives of the Environment Agency, CDC and National Trust.
It was agreed that this meeting had been very useful in helping the Council to formulate its response to the consultation document. Mr. Robertson tabled the draft response which had been drawn up following the meeting. Subject to an amendment concerning the DeFRA funding, on a proposal by Mr. Robertson, seconded by Mr. Shrubb, it was agreed to submit the tabled response.
(e) Planning Working Party
Members noted the decisions of the Planning Working party at its meeting on 1st March 2007 were as follows;
List No. 5/07 NONE
List No. 6/07 WW/07/00518/FUL Replacement dwelling,
Cloverfield Wellsfield
West Wittering
NO OBJECTION
WW/07/00231/FUL Galvanized steel play
Fencing, Sportsfield
Rookwood Rd, WW
SUPPORT
List No.7/07 WW/07/00123/CPO New reception admin and
food technology area,
West Wittering Parochial
School, Pound Road, WW
SUPPORT
List No.8/07 WW/07/00628/FUL Amendment to WW/06/
04816/FUL, 35 and 37
Marine Drive, WW
NO OBJECTION
WW/07/00737/DOM Room in roof and rear
dormer, 31 Marine Drive
West, WW
COMMENT – Parking
WW/07/00776/TCA Reduce 2 silver birch by
40% – 50%, Oakley, Elms
Lane, WW
NO OBJECTION

28. OTHER ITEMS FOR DISCUSSION
(a) Highways
A number of areas of concern were reported to WSCC for action. It was agreed to report access problems because of parking in Summerfield Road to the Police and emergency services.
It was agreed to check with CDC Building Control whether the damaged flint wall at Cakeham manor was dangerous.
(b) Mr. Bob Norris
The Chairman thanked Mr. Norris for attending and reporting on Parish matters and wished him well for his retirement.
20. OPEN FORUM
Residents of Summerfield Road expressed concern over the possibility of land adjacent being
developed in the future, because of the impact on the AONB and the infrastructure within the
area.
There being no further items for discussion, the meeting closed at 9.30pm.