Wednesday, July 06 2016
Minutes June 2016
Minutes of the Meeting of the Parish Council, held on Thursday 2nd June 2016 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb (Chairman), Mrs H Codrai, Mrs J Barrett, Mr K Martin, Mr H Patel, and 8 members of the public. Cllr Barratt and Cllr Montyn also present.
69. APOLOGIES FOR ABSENCE – Mr R Hutton, Mr D Sadler, Mr R Lewis, Mr W Buckland
70. DECLARATIONS UNDER THE CODE OF CONDUCT –Planning applications – Mr Shrubb, Yellow Hammers, Roman Landing
71. PLANNING – Noted the decisions of the Council were as follows;
| List No | Reference | Application details |
| 18/16 | WW/16/01235/DOM | Mr E Stevenson Smith Yellow Hammers Roman Landing West Wittering
Proposed shingle covered dormer to west elevation in substitution for approved balcony and reduced window depth to south facing dormer.NO OBJECTION |
| WW/16/01351/. | Mr & Mrs Crysell & Haliden The Hardings 20 Marine Close West Wittering
Demolition of existing chalet bungalow and erection of 1 no. 3 bedroom dwelling NO OBJECTION |
|
| 19/16 | WW/16/01248/DOM | Mr And Mrs McCreery Home Farm House Elms Lane West Wittering Construction of swimming pool and summer house with associated hard landscaping in the back garden COMMENT RE CONDITION OF TREE |
| WW/16/01487/DOM | Mrs Joanna Jefferson Gaddons Seaward Drive West Wittering PO20 8AB
Conversion of garage to habitable accommodation, new side porch and associated alterations NO OBJECTION |
|
| 20/16 | WW/16/01384/FUL | Mr C Kennedy 29 Marine Drive West West Wittering PO20 8HH Single storey rear/side extension and bay window following demolition of existing conservatory, enlarge existing 1st floor window, new front bay window and bike store. OBJECTION, Contrary to VDS policy 43. |
| WW/16/01548/DOM | Mr & Mrs D Armstrong Little House Cakeham Road West Wittering PO20 8AD
Single storey front extension and replacement fenestration. New cladding to west and south elevations NO OBJECTION |
|
| 21/16 | NONE |
72. SANDPIPER WALK – Noted report from WSCC that a controlled crossing would be delivered in Church Rd this financial year.
73. NEIGHBOURHOOD DEVELOPMENT PLAN – UPDATE – The Chair of the Steering Group reported that the NDP had been successfully launched at the recent Annual Parish Assembly and that the next event was a Visioning meeting on 14th June 2016.
74. A27 CONSULTATION – Noted response from Secretary of State had been referred without consultation to Highways England. Cllr Barratt reported that he would be taking the matter up with Andrew Tyrie MP and that this would also be debated at the next Peninsular Forum meeting.
75. WW/16/00575/DOM Westgate – Noted substitute plans and upheld previous objection for the same reasons.
76. WW/16/00803/DOM – Waitara, The Byeway – Noted Planning Officers suggestion to move development away from boundary and agreed to withdraw objection.
77. URGENT ITEMS – Tennis court project; Agreed to approve stage payments as per the contract, and on a proposal by Mr Shrubb seconded by Mrs Codrai agreed that the Chair or Vice Chair plus one other Councillor was authorised to make payments. Mr Martin added that this was on the understanding that the grant was forthcoming. This was confirmed.
78. MINUTES AND MATTERS ARISING –On a proposal by Mr Martin and seconded by Mrs Barratt the minutes were signed as a true and correct record.
79. DISTRICT AND COUNTY COUNCILLOR UPDATE – Noted that WSCC was consulting on Waste Management Services including the provision of the mobile amenity tip. Mr Martin reported on the presentation regarding this matter at the Annual meeting with Parishes. It was agreed to write to the Cabinet Member with the suggestion that a green waste collection would assist in meeting targets for recycling and waste management and that segregation at point of disposal would also assist. Also noted further budget for the repair of potholes,
Cllr Barratt reported that the planning application for the Youth Club building was awaited and also that there were now several appeals on the travellers site at Birdham. Also reported issues with access for refuse vehicles on Sandpiper Walk. Also noted the support for the S106 application for monies to improve the drainage at the Sportsfield.
80. CDC ANNUAL MEETING WITH PARISHES – Mr Martin reported on the proposals to change the refuse collection to 3 weekly with a food waste collection once a week. Also noted that the number of Councillors on CDC would be reduced from 48 to 36 following a boundary review.
81. WEST WITTERING ESTATES PLC – The Chairman reported that he and Mr Hutton had met with the new Chief Executive to discuss the ingoing traffic issues and in particular the issues experienced in early May. The meeting was informed and proactive with the new CEO looking at solutions. It was agreed that Cllr Montyn would assist with a meeting with the Highway authorities.
82. CLERKS REPORT
a) Allotments – No items to report
b) Footpaths and Open Spaces – Noted that Operation Watershed bid had been submitted and was being considered as part of the Flood Map project. Noted that Cllr Barratt had been very helpful in assisting the Council to obtain data relating to the flood mapping project but that the detail required was not available at present. Mr Martin noted that it was now clear that the information required could not be provided by the statutory authorities and referred to the work already being undertaken as part of the FLOW project. On a proposal by Mr Martin and seconded by Mr Patel it was agreed to allocate the sum of £3k for the flood mapping initiative.
Members noted the revised quotes for the fencing around Marine Drive Car Park. On a proposal by Mr Martin and seconded by Mrs Codrai it was agreed to proceed with the quote for £1998.58 +VAT submitted by Knights fencing.
Regarding the renewal and redesign of the noticeboards it was agreed to ask Mr Sadler to submit his report for the next meeting.
Mr Shrubb reported on a possible project for the Coastal Communities funding stream. It was noted that the area at the end of and to the west of Shore Rd would benefit from developing and upgrading to provide economic benefits and access. It was agreed to investigate this with EW&B PC, and that Mr Hutton would liaise.
Members noted the WSCC maintenance team for PROW would visit in November 2016 and that the Parish would have to carry out some maintenance and cutting during the summer.
c) Sportsfield and Millennium Meadow – Members noted quotes for removing the diseased oak tree as follows;
Contractor A – £2200.00
Contractor B – £ 835.00
On a proposal by Mr Martin and seconded by Mrs Barratt it was agreed to proceed with the quote from Contractor B. Members also noted that a letter had been received from Bracklesham Youth FC and the WP would be meeting with the Committee to discuss use.
d) Snowhill – No items to report.
e) Finance – Members noted the budget monitoring reports circulated for information.
On a proposal by Mrs Codrai, and seconded by Mr Patel, accounts for payment were authorised as follows;
| Payee | Details | ||||
| CDC | Trade refuse adjustment | 42.74 | |||
| Holdens Nursery | Plants Marine Drive triangle | 345.60 | |||
| C Tranchant | Pavilion garden | 45.00 | |||
| Zurich Insurance | Premium | 1800.34 | |||
| R Hutton | Sprinkler | 34.88 | |||
| CDC | Replacement dog bin | 448.18 | |||
| WWCC | Parish Assembly refreshments and hall hire | 393.20 | |||
| Mrs J Brown | Salary and mileage | 1179.35 | |||
| HMRC | Liabilities | 1355.48 | |||
| Mr S Ruff | Mowing | 240.00 | |||
| SSE | Sports pavilion | 183.17 | |||
| Bizcard | NDP leaflets | 16.00 | |||
| Travis Perkins | Keys | 7.57 | |||
| Castle Water | Allotments | 17.75 | |||
| Castle Water | Allotments | 14.97 | |||
| Sussex Garden Care Company | Marine Drive triangle and Car park mow | 235.00 | |||
| Mrs M Waller | Caretaker | 200.00 | |||
| Mr D Waller | Litter picking | 100.00 | |||
| SSALC | Good Councillor guide | 21.60 | |||
| Wicks Farm | Mowing | 393.00 | |||
| SSE | Conveniences | 133.94 | |||
| Natural Land Management | Cycle path | 270.00 | |||
| Southern Water | Conveniences | 549.65 | |||
| UK Servers | Domain renewal | 10.80 | |||
| PWC/Castle water | Conveniences | 155.55 | |||
| CDC | Insurance, conveniences | 32.30 | |||
| TOTAL | 8,226.07 | ||||
83. ANNUAL RETURN AND GOVERNANCE STATEMENT 2015/15 -
On a proposal by Mrs Codrai and seconded by Mr Martin the Annual Governance statement was approved by the Council.
On a proposal by Mr Martin and seconded by Mrs Codrai the Annual Return for 2015/16 was approved by the Council.
a) Communication and web site – No items to report
b) Parish Assets/Footway Lighting – No items to report
c) Memorial Hall – Mrs Barratt reported that she was pursuing a grant for the Trustees to refurbish the lavatories with NHB and S106 monies. It was agreed to support this grant application.
d) Twinning – Noted visit from France in June 2016
e) East Head/CIAG – No items to report
f) Emergency Planning No items to report
g) Parish Church – No items to report
h) Peninsula Forum – Next meeting 6th June 2016
84. –CORRESPONDENCE
Members noted items listed in the Clerks report had been circulated.
85. OTHER ITEMS FOR DISCUSSION
Mrs Codrai suggested that the Council considers holding its meetings and events in the eastern part of the Village. The Clerk confirmed that the Community Asset registration for the Butchers premises at Valetta Rookwood Rd had been received by CDC
86. OPEN FORUM
Cllr Barratt informed the meeting that there was now an emergency phone number for the Car Parks department.
There being no further business for discussion the meeting closed at 9.00 pm.
Signed:………………………………………………………………….. Chairman
Date: …………………………………………………….
The next meeting of the Parish Council will be held on Thursday 7th July 2016 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk