Friday, June 19 2015
Minutes June 2015
MINUTES of the Meeting of the Parish Council held on Thursday 4th June 2015 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT:, Mr R Shrubb (Chairman) Mr R Hutton, (Vice Chairman), Mr R Lewis, Mrs J Barrett, Mr D Sadler, Mrs H Codrai. and 5 members of the public. Cllr Barrett and Cllr Harrison were also present.
62. APOLOGIES FOR ABSENCE
Mr K Martin, Mr W Buckland, Mr I Parker,
63. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Hutton and Mr Lewis declared an interest in the planning application for 17 Owers Way
64. PLANNING APPLICATIONS
The Council discussed the following planning applications;
| List No | Reference | Application details |
| 21/15 | WW/15/01265/FUL | Mr David Law Argentea Roman Landing West Wittering Variation of condition 2 of permission WW/14/03064/FUL. Visual amendments to improve the aesthetics but no alteration to the approved mass and size.
NO OBJECTION |
| WW/15/01431/FUL | Mr Clive Wilson Dolphins 33 Howard Avenue West Wittering Replacement with new semi-detached chalet bungalow retaining connection with adjoining property and replacement detached garage.
NO OBJECTION |
|
| WW/15/01447/DOM | Mr Simon Hill-Norton Courts Haugh Rookwood Lane West Wittering Chichester
Extension to existing chalet bungalow with annexe, car port, swimming pool and associated landscaping. NO OBJECTION; COMMENT only to be used as ancillary accommodation and not a separate unit. |
|
| 22/15 | NONE |
(a) Wates Appeal – Clappers Lane – Noted the contents of the appeal letter circulated. Members discussed the implications for access to West Wittering and the impact on local services. Cllr Barrett confirmed that Itchenor and Birdham have submitted similar comments. Members agreed to forward these comments to the Inspector.
(b) 17, Owers Way, Substitute Plans
Members noted that the dimensions for windows had been submitted. The Council considered that the southern elevation should be at the same height as the eastern to prevent overlooking. The Council reiterated its previous objection regarding parking and a condition for additional off street parking.
65. MINUTES AND MATTERS ARISING
On a proposal by Mr Lewis and seconded by Mr Hutton the minutes were approved and signed by the Chairman.
66. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Barrett reported on progress re the Youth Club lease. He confirmed that there was a court date for the travellers site in Birdham, and also reported on the connectivity of green lanes on the south manhood which may be funded from new homes bonus. He also reported on the planning conditions at Sandpiper Walk in particular the highway conditions.
67. OPEN MORNINGS
Mr Shrubb reported that the Council had been holding open mornings for the past 4 years; very few residents attended so he suggested that in future any member of the public wishing to discuss a matter with the Clerk or Councillor on the last Thursday of the month between 11.00am and 1.00pm should do so by appointment by emailing the Clerk to arrange. On a proposal by Mr Hutton seconded by Mr Sadler this was agreed.
68. CLERKS REPORT
(a) Allotments
No items.
(b) Footpaths and Open Spaces
Mr Shrubb reported that he had met with the Access Ranger who was currently inspecting the paths. Work would be carried out later this summer. Members noted that WSCC had agreed to clear and reinstate F/P 5 – Acre St to Hale Farm to a width of 2m with the Parish Council agreeing to keep the path maintained to encourage use. This was agreed subject to the path being monitored in future to ensure its use.
Regarding Operation Watershed Mr Shrubb reported that work was continuing in Elms Lane.
Members also noted complaints about the recycling area in marine Drive car park. Cllr Barrett agreed to take this up with CDC.
Mr Shrubb reported that a further tree survey was needed and it was agreed that the Tree Warden would accompany the surveyor to check for any new saplings and to discuss pruning of the trees on the southern boundary of the Sportsfield. The Clerk was asked to obtain a quote for this work from the Councils contractor.
(c) Sportsfield and Millennium Meadow
Members noted that the Working Party had met and had arranged urgent electrical heating and maintenance works. Mr Hutton had weedkilled the patio and reported several trip hazards on the front paving. Members discussed the options and agreed that a tarmac surface to the front of the building was needed and Mr Hutton agreed to produce a specification which would include rebuilding the steps. Members also noted that some shrubs needed replacing as well as membrane and bark.
Mr Hutton reported on a meeting with the Football Club committee regarding the tennis court project. It was agreed that the senior pitch could also be used for junior matches if marked out and if a junior pitch was required in the future. The Working Party discussed the position of the training pitch and the need to move one floodlight with the Club and also improvements to the playing surface including draining and fertilising the grass area especially goalmouths. Mr Sadler asked if the Council had considered installing a multi use surface; this was considered but not deemed appropriate for the planned use. Mr Hutton reported that the planning application needed amending to reflect this and subject to these amendments would be resubmitted.
Regarding the Four Seasons store it was agreed that Mr Parker, Mr Sadler and Mr Shrubb would arrange a meeting with the owner to see if the Council could assist in finding a tenant.
(d) Snowhill
Mr Shrubb reported that a resident had requested the hedge along F/P No 1 from Snowhill to the Car Park be reduced as it was making the path dark. It was agreed to write to WWE to ask if this could be done.
(e) Memorial Hall
Noted that the AGM was to be held on 25th June 2015.
(f) Finance
Members noted the budget monitoring report had been circulated along with the Statement of Accounts for 2014/15. On a proposal by Mr Sadler, seconded by Mr Lewis, members approved Statement of Accounts and Annual Return for 2014/15.
On a proposal by Mr Sadler and seconded by Mrs Barrett accounts for payment were authorised as follows;
| Payee | Details | £ |
| Zurich | Insurance | 1701.43 |
| Wicks Farm | Mow edge of Sportsfield | 45.00 |
| Mr S Ruff | Strim twitten and F/P Marine Drive West | 120.00 |
| Mr S Ruff | Mowing | 280.00 |
| Wicks Farm | Mowing Sportsfield | 196.50 |
| Mrs J Brown | Salary and mileage | 1003.65 |
| HMRC | Liabilities | 156.88 |
| Mrs M Waller | Caretaker | 200.00 |
| Mr D Waller | Litter picking | 100.00 |
| Hennessy Construction | Drainage works Rookwood rd | 14832.00 |
| TOTAL | 18635.46 |
(g) Communication and Web site
Mr Sadler reported that would be contacting web companies and would begin to prepare the specification for the new web site.
(h) Twinning
Mrs Barrett reported that a fund raising event was planned for 24th October 2015.
(i) Parish Assets/Footway Lighting
Mr Sadler agreed to provide a map showing the location of the additional lights in Elms Lane.
(j) East Head/CIAG
Mr Shrubb reported on the exhibition and meeting held on 28th May 2015 and the proposed planning application for a bund and walkway to East Head. Mr Sadler suggested that an information notice board would help inform the public as to what was being planned.
(k) Emergency Planning
Mr Lewis agreed to check the current document and notify changes to Cllr Barrett.
69. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated.
70. CLERKS SALARY
On a proposal by Mr Hutton, seconded by Mr Sadler it was agreed to exclude the press and the public in order to discuss this item.
71. OTHER ITEMS FOR DISCUSSION
(a) Access onto Sportsfield
Mr Lewis reported that he had inspected the southern boundary of the Sportsfield and noted that there were some access gates. Mr Hutton felt that legal advice was needed to establish whether the Council was at risk in allowing this access. It was agreed to seek advice from NALC.
(b) Dangerous Tree – Cakeham Rd/East Wittering Village
Mr Hutton reported that an overhanging tree was in danger of blocking the footway. It was agreed to report this to WSCC.
(c) Public Access defibrillator
Members noted the cost of this appliance was £529.99 and it was agreed to go ahead and purchase one with the Chair and Vice Chair agreeing the appropriate site.
(d) Parking – junction of Elms Lane and Rookwood Rd
Members considered a request for a TRO to prevent parking along Rookwood Rd because of problems with visibility. This was not supported as it was felt that there were areas where problems were more significant and this site was not a priority.
72. OPEN FORUM
A request was made for a new dog bin in Elms Lane by White Barn.
73. CLERKS SALARY
On a proposal by Mr Hutton and seconded by Mr Sadler, the Council agreed to increase the Clerks salary by £900 pa from 1st April to reflect continuing additional hours to process planning applications and a further 2% from 1st April 2015.
There being no further business for discussion the meeting closed at 9.00 pm.
Signed:………………………………………………………………….. Chairman………………………. Date:
The next meeting of the Parish Council will be held on Thursday 2nd July 2015 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk