Thursday, June 26 2014
Minutes June 2014
MINUTES of the Meeting of the Parish Council,held on Thursday 5th June 2014 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr K Martin, (Chairman) Mr R Shrubb, (Vice Chairman), Mr W Buckland, Mr C Pine, Mrs J Barrett, Mr Wright (up to item 53c), Mr D Sadler, Mr I Parker (up to item 51) and 10 members of the public.
47. APOLOGIES FOR ABSENCE
None
48. DECLARATIONS UNDER THE CODE OF CONDUCT
Planning Applications – Mr D Wright, Windrush and Rowans, personal interest. Mr Shrubb, Yellowhammers and Rowans, personal interest. Mr Martin, Windrush, personal interest.
49. CO-OPTION
On a proposal by Mrs Barrett seconded by Mr Buckland the Council agreed to co opt Mrs Heather Codrai as a Councillor.
50. PLANNING APPLICATIONS
The Council discussed the following planning applications:
| List No | Reference | Application details |
| 18/14 | WW/14/01136/FUL | Mr Chris Bruce Laughing Waters East Strand West Wittering Construction of replacement dwelling.
NO OBJECTION |
| 19/14 | WW/14/01231/LBC | Mr Crawshaw Jonquil Rookwood Road West Wittering Partial chimney rebuild to east side.
NO OBJECTION |
| 20/14 | NONE | |
| 21/14 | WW/14/01445/DOM | Mr and Mrs D Woods Windrush Roman Landing West Wittering Removal of existing garage. Construction of new porch and replacement garage. Installation of solar/photovoltaic panels to south facing roof pitch. NO OBJECTION |
| WW/14/01443/DOM | Mr E Stevenson Smith Yellow Hammers Roman Landing West Wittering Cat slide dormers to loft level bathrooms. OBJECTION uneighbourly and contrary to VDS | |
| WW/14/01496/DOM | Mr J Robertson Rowans The Byeway West Wittering New roof with increased ridge height and and insertion of dormer and veluxs to existing garage / games room. NO OBJECTION | |
| 22/14 | WW/14/01492/PLD - | Miss Ruth Betts Claron Lodge Chapel Lane West Wittering External works to walls including insulation and cladding. Removal of chimneys. Replace 2 no. windows on existing ground floor west elevation with bi-folding door. First floor rear extension. Installation of a new sewerage treatment plant and installation of solar panels on south facing pitch roof.
NO OBJECTION |
(a) Development at Northfield
Members noted the application to remove Condition 19. On a proposal by Mr Wright, seconded by Mr Parker, it was agreed to object to this as there was no additional evidence to change the view of SW that the local drainage system was at near capacity. It was agreed to attend the Planning Committee once the date was known.
(b) Neighbourhood Development Plan
Members noted that the Chairman Mr Hammett had stepped down. Mr Sadler proposed that a professional project manager be appointed to lead the steering group and assist with the production of the Plan. This was seconded by Mr Wright and the Clerk was requested to contact AiRS to arrange a meeting to discuss the scope of work prior to seeking competitive quotations.
(c) Planning Committee
Members noted the proposal by the Chairman for a Committee of the Council to undertake consultation on planning applications.
Following discussion Mr Shrubb proposed that the Parish Council meet on the first and third Thursday of the month, the second meeting of the month to deal with planning applications only to start from 1st September 2014.This was seconded by Mr Sadler and agreed by a majority. The Chairman added that the planning meeting would only take place if there were applications to consider and members also noted the implication of the additional time that the Clerk would need to work to download electronic plans and to attend and advertise meetings.
(d) Appeal Notification – Bramber Nursery WW/12/04318
Members noted this appeal. It was agreed to object to this appeal since it had objected to the original application and to inform the neighbour’s agent.
51. MINUTES AND MATTERS ARISING
Subject to Mrs Barrett’s name being removed from the role of Tree Warden and replacing with Mr Buckland, on a proposal by Mr Shrubb and seconded by Mr Buckland the minutes were approved and signed by the Chairman.
52. DISTRICT AND COUNTY COUNCILLOR UPDATE
No items to report
53. CLERKS REPORT
(a) Allotments
Mr Pine reported that the new fence line was established and that he would pass on details of surveyors to the Clerk to arrange for the accurate boundary to be recorded.
(b) Footpaths and Open Spaces
Members noted quotations for a replacement fence on the outside of the E/W path as follows
Contractor A – £6957.24
Contractor B – £7250.00
On a proposal by Mr Wright, seconded by Mr Sadler, it was agreed to appoint Contractor A. members also discussed the ongoing issue of maintenance of the new fence by WSCC. The Clerk was instructed to write again to WSCC and ask them to maintain the new fence as per their current responsibility.
Mr Shrubb stated that the old posts and rails if in a reasonable state would be offered to Cakeham Estates as parts for their fence.
Mr Shrubb referred to the summer litter picking schedule. On a proposal by Mr Shrubb seconded by Mr Buckland it was agreed to clean bus shelters every 2 weeks, litter pick Marine Drive bank every two weeks and other roads on the schedule fortnightly.
Mr Shrubb also reported on progress with Operation Watershed. Additional CCTV surveys and manhole works had been quoted at £2,100. On a proposal by Mr Shrubb and seconded by Mr Pine it was agreed to authorise the sum of £2,100 for this work. The Chairman opened the meeting to allow Councillor Barrett to report on drainage near the village green and The Old House at Home. Further blockages had been reported to SW for investigation.
The Chairman welcomed representatives from EW&B Parish Council who wished to address the Council on a proposed project to improve the facilities at the end of Shore Rd. Mr Shrubb fully supported the concept of improving the area and the Council agreed. Mr Pine and Mrs Barrett offered to work with members of EW&B PC on this project.
Mr Pine reported that a planting scheme for the public conveniences would cost approx £1,100 in the first year, for plants and maintenance. Members discussed the possibility of improving its appearance by painting as well, and Mr Shrubb asked if members wished the grass to the rear of the block to be cut up against the flint wall. It was agreed that Mr Pine and Mr Buckland would recommend mature trees to be planted around the block, and that the grass should be cut up to the wall.
(c) Sportsfield and Millennium Meadow
Mr Pine reported he had inspected the oak tree on the boundary with the camp site and agreed with Mr Buckland that it was dangerous. It was agreed that this work was urgent. The Clerk was asked to contact the same contractor who had recently attended to Sportsfield trees and to ask if some boughs left behind at the edge of the field could be removed. The Clerk was also asked to obtain a quote for a tree hazard survey. Members also noted that grass cuttings were accumulating in the corner of the Sportsfield and the Clerk was asked to write to the Cricket Club regarding this matter and other accumulated items behind the Pavilion.
Mr Buckland reported that the Pavilion was due for its deep clean, and it was agreed to meet with the Caretaker to identify areas for attention as well as obtaining quotes from cleaning companies. It was also noted that the gutter at the end of the Pavilion needed clearing out.
(d) Snowhill
The Chairman referred to the seat which had been removed from Snowhill whilst the flood defence work was being undertaken, and the need to find an alternative site for the seat. He asked the WP to make a recommendation for a new site and to consider some additional gorse planting.
(e) Memorial Hall
No items
(f) Finance
The Clerk and RFO presented the Annual Statement of Accounts. On a proposal by Mr Pine, seconded by Mr Buckland, the accounting statement and governance statements were approved.
Mr Shrubb asked that the Councils height barriers at the Sportsfield and Millennium Meadow and the bollard at Snowhill be added to the insurance schedule.
(g)
(h) Communication and Web site
The Chairman reported progress regarding broadband in the area. He also asked the Council for its view on whether the web site should consider advertising links. It was agreed that the WP would look at a policy for developing the web site and report back at the next meeting.
(i) Parish Assets
It was agreed that quotes were needed for the maintenance of parish owned seats.
(j) Footway Lighting
No items
(k) Twinning
The Council noted that a group of 38 visitors had been hosted in West Wittering. Mr Wright thanked all those involved with the organisation of this successful visit.
(l) East Head/CIAG/Wittering Flood Defences
No further items to report apart from correspondence between WWE and CDC which had been circulated to Members.
(m) Peninsula Forum
Cllr Barrett informed the meeting that SW had attended the recent meeting. He confirmed that the Councils concerns over a number of drainage issues had been discussed.
54. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated.
55. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ | ||||||
| J Kenward | Litter picking and Bus shelters | 1375.00 | ||||||
| English Gardens | Pavillion Garden – April | 42.00 | ||||||
| Rudi Design | Tennis Court application | 422.40 | ||||||
| WSCC | Footway lighting maintenance | 1866.78 | ||||||
| Wicks Farm | Mow Sportsfield | 196.50 | ||||||
| Wicks Farm | Mow perimeter Sportsfield | 45.00 | ||||||
| Mrs M Waller | Caretaking – Pavilion | 200.00 | ||||||
| Mr D Waller | Litter picking | 100.00 | ||||||
| UK Servers Ltd | Domain registration | 21.60 | ||||||
| Portsmouth Water | Allotments | 21.06 | ||||||
| Portsmouth Water | Allotments | 35.89 | ||||||
| Zurich Municipal | Insurance Premium | 1627.11 | ||||||
| BT | ISP fee | 75.60 | ||||||
| Knight Fencing | Allotment fencing | 286.74 | ||||||
| Mrs J Brown | Clerks salary and mileage | 918.33 | ||||||
| D/D HMRC | Liabilities | 149.50 | ||||||
| D/D BT | Broadband | 61.77 | ||||||
| TOTAL | 7445.28 | |||||||
(b) On a proposal by Mr Pine, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
56. OTHER ITEMS FOR DISCUSSION
(a) Piggery Hall Lane – drainage
Mr Shrubb asked if problems with the water course from Chapel Lane to Piggery Hall Lane to the outfall at Charlmead could be added to the list of issues for SW.
(b) Holly Bassett
Mr Pine asked if a reward or letter could be sent to Holly Bassett congratulating her on her recent sporting success at the world paddleboard championships.
57. OPEN FORUM
Councillor Barrett informed the meeting that the developer had appealed against CDC for failure to determine regarding the planning application for houses in Clappers Lane Earnley.
There being no further business for discussion the meeting closed at 9.20 pm.
Signed: ……………………………………………………………………………………………………….. Date: …………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 3rd July 2014 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk