Thursday, June 30 2011
Minutes June 2011
WEST WITTERING PARISH COUNCIL |
06/11 |
MINUTES of the Meeting of the Parish Council, held on Thursday 2nd June 2011 in the Sports Pavilion, Rookwood Road, West Wittering.
PRESENT: Mr. R. Shrubb, (Chairman), Mr. K. Martin, (Vice Chairman) Mr. D Wright, Mr. W. Buckland, Mr. I Parker, Mrs C. Megeney, Mr. C. Pine, Mrs. K. Simmons and 12 members of the public. Cllr Montyn was also in attendance.
60. PCSO REPORT
PCSO Ann Bromley gave a brief report regarding recent vehicle crime and security advice.
61. PROGRESS ON LOW COST HOUSING PROJECT – CDC AND HYDE MARTLETT
Sam Irving and Paul Robinson updated members on the progress so far. The main contractor had been appointed and completion was expected in April 2012. There are currently 86 households with housing need in West Wittering, and the local connection/registration event has been arranged for 18th January 2012.
62. APOLOGIES FOR ABSENCE
Mrs Sally Smith
62. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Wright declared an interest in the planning application for Meadows Farm and Genista.
63. PLANNING APPLICATIONS
(a)
| List no | Reference | Application details |
| 18/11 | WW/11/01606/PLD | 7 Marine Drive West Wittering
Insertion of a bay window NO OBJECTION |
| 19/11 | WW/11/01780/FUL
. |
Meadows Farm Piggery Hall Lane West Wittering
Open fronted farm building and associated concrete apron. OBJECTION Excessive height and bulk is detrimental to the visual amenity, and the adjacent public footpath, no detail provided for surface drainage. |
| WW/11/01811/EXT | Yellow Hammers Roman Landing West Wittering
Extension of time to planning permission WW/08/01229/DOM. Replace thatched roof covering with cedar shingle with associated dormer changes, new dormers to suit loft conversion and recessed balcony. NO OBJECTION |
|
| 20/11 | WW/11/01730/DOM | Genista Roman Landing West Wittering
Single storey extension to link existing house and garage. NO OBJECTION |
| 21/11 | WW/11/01871/DOM | Seahorses Cakeham Road West Wittering Chichester
2 storey rear extension. Single storey side extension, first floor front extension, associated alterations. NO OBJECTION |
64. MINUTES
Subject to the minutes recording Mrs Megeney’s declaration of interest in the planning application for Cherrymead, on a proposal by Mr. Martin, seconded by Mr. Buckland, the minutes were approved and signed by the Chairman.
65. DISTRICT AND COUNTY COUNCILLORS REPORTS
Cllr Montyn informed the meeting that the date for consultation of the reduction in subsidised bus services had been extended to 24th June 2011..
66. CLERKS REPORT
(a) Allotments
The Clerk updated members on the current plot vacancies and confirmed that the Working Party were looking into measures to control the rabbits.
(b) Footpaths and Open Spaces
Mr Shrubb reported that the footpath maintenance work would be undertaken within the next 2 weeks. Regarding the extension of the East/West cycle path, the Council noted the support of the landowners and the commitment from the Woodger Trust to fund the project. The Council agreed to fund a £5k contingency subject to confirmation of the target price from WSCC. The Clerk was asked to contact the landowners and WSCC to progress this project.
(c) Sportsfield
Members noted the recent damage to the Pavilion roof, and that the patio slabs needed repacking. Mr Shrubb agreed to ask Mr Ruff to repair the slabs.
(d) Snowhill
Members noted the log barriers were now in place. Mr Shrubb reported that the new “No Parking” sign would be put on a new solid sleeper style post. Mr Pine agreed to carry out the seat inventory and maintenance schedule.
(e) Memorial Hall
No items to report
(f) Finance
No items to report.
(g) Village Green
Mr Wright reported that the hawthorn tree looked very untidy now that the dead parts had been removed and asked if a further tree could be planted in the autumn. Mr Parker proposed that the Council approve the siting of a Christmas tree on the Village Green, to be sponsored by the Old House at Home. This was seconded by Mr Buckland and members agreed subject to the appropriate licences and H&S undertakings being obtained.
(h) Twinning
Mr Wright reported that a school party would be visiting Wittering in October 2011.
(i) Web Site and Communications
Mr. Martin reported that he would be arranging a Working Party meeting to prepare the next edition of the newsletter, as the Environment Agency had confirmed the flood defence project had passed the appraisal stage. He also asked the Clerk to provide the list of e mail contacts so that the Working Party could use this to circulate information.
(j) Footway Lighting
The Clerk reported that the work on part night switching would be undertaken within the next 4-6 weeks.
(k) EHCIAG/EA Flood defences
Mr. Martin reported that the EA had announced an extension of its study from Ellanore to Emsworth.
(l) Emergency Planning
Mr Buckland reported that some details within the Emergency Plan needed updating. He also reported that the Manhood Road Safety Group may now report to the Manhood Peninsular Forum. It was noted that a mobile Police speed check in Shipton Green Road had recorded over 60 cars in excess of the speed limit in a 2 hour period.
(m) Summerfield Rd Project Liaison
Members noted the presentation at the beginning of the meeting.
67. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Letter re business use
Members noted a letter from residents querying the business use of local establishments. Mr Parker and Mr Shrubb declared an interest. Whilst members were sympathetic to the points made the Parish Council had no powers to regulate business use within commercial
businesses.
(b) Letter re Car Park keys
The Clerk read out a letter regarding the use of the car park for local employees to use during working hours. It was proposed by Mr Martin that Tessiers could have a copy of the new key, but that as the owners of Four Seasons had abused the privilege previously extended to them then they would not be allowed to continue to use the Car park. This was seconded by Mr Shrubb and members agreed.
(c) Manhood Peninsular Partnership “Towards Integrated Coastal Zone Management”
Mr Shrubb declared an interest in this item as a member of Visit Chichester. Members noted that the document had been circulated. Mr Martin felt that the dominance of Selsey and its need to focus on development of tourism for regeneration was not relevant to parts of West Wittering. However members noted that there was research which had identified the need for a quality hotel facility south of the A27. Members noted the section on the realignment of the Medmerry coastal strip and the benefits of sustainable links to East Wittering and Bracklesham and beyond. Mr Martin proposed that MPP be asked to extend its deadline for comments so that he could circulate comments for approval at the July meeting.
(d) Potential Changes to Supported Bus Services
Members discussed the Impact Assessment document previously circulated. Mr Wright stated that the late weekend bus should not be taken away as young people needed it returning home from the beach. Mr Shrubb agreed that some services would need to be cut but that in the case of West Wittering, young people would be left with no means of transport at the weekends and evenings. The Chairman opened the meeting to allow Pieter Montyn to respond. He stated that each area felt it had a special case and that the County Council could not take into account every Parishes special case. Stagecoach was being encouraged to provide services where subsidy was being withdrawn if there was a business case. Mr Finch also spoke from the public gallery. He pointed out that other commercial routes would suffer if routes were withdrawn at the end of the day. Mr Wright also reminded members that the County Council had a current strategy to reduce car use on the Manhood Peninsular. Mr Wright proposed that the Parish Council should respond to the consultation based on the comments above. This was seconded by Mr Martin and members agreed.
68. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| WWCC | Hire of hall and refreshments | 30.00 |
| Chris Skinner Ltd | Completion of tree work | 897.00 |
| Dyson King | Padlock | 4.00 |
| Wicks Farm | Mowing Sportsfield | 190.80 |
| CDC | Community Warden Service | 1500.00 |
| CJS Portsmouth | Cleaning materials | 192.02 |
| TAS | Payroll | 30.00 |
| Mrs Waller | Caretaking | 200.00 |
| Sign Management | Plaque | 718.57 |
| Zurich Municipal | Insurance premium | 2236.69 |
| HMRC | PAYE | 684.69 |
| Mrs J Brown | Salary and mileage | 2324.86 |
| BT (Direct Debit) | Office phone | 84.20 |
| Mr S Ruff | Grasscutting and footpath strimming | 365.00 |
| Travis Perkins | Materials | 5.31 |
| TOTAL | 9463.14 | |
(b) On a proposal by Mr. Wright, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
(c) Approval of Statement of Accounts and Annual Return 2011/11
On a proposal by Mr Martin, seconded by Mr Buckland, members approved the Statement of Accounts 2010/11and the Annual Governance statement and duly authorised the Chairman to sign the Annual Return.
69. PLANNING
(a) Chambon, Rookwood Rd
Members noted this appeal.
70. OTHER ITEMS FOR DISCUSSION
(a) Parish Office Opening
Members agreed that the first Open Afternoon would be on 30th June from 1.00pm to 3.00pm. It was agreed to organise some suitable publicity.
(b) Highways
Members noted several highway matters which needed reporting including overgrown hedges at Emery Cottages and the resurfacing of Pound Rd.
(c) Chichester Harbour Management Plan
Mr Martin reported that he had responded to the request for supporting information and had included details on EHCAIG, Flood defences, Snowhill, Footpath No.1 and comments on planning applications in the AONB.
70. OPEN FORUM
Mr. Stafford asked if any additional parking could be provided for Rookwood Rd. Mr Tayler asked if the Parish Council could consider providing a community bus service and be proactive in finding alternative bus provision in face of the likely cuts in service. Mrs Megeney agreed that the Council should look beyond existing service providers to find a way of providing alternatives.
There being no further business for discussion the meeting closed at 9.00 pm.
Signed…………………….…Chairman…………………..Date………………
The next meeting of the Parish Council will be held on Thursday 7th July 2011 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk