Sunday, June 28 2009

Minutes June 2009

WEST WITTERING PARISH COUNCIL

MINUTES of the Meeting of the Parish Council, Held on Monday, 1st June 2009 in the Sports Pavilion, Rookwood Road, West Wittering

PRESENT: Mr. R. Hutton, (Chairman) Mr R. Shrubb (Vice Chairman) Mr. D. Wright, Mr. J Robertson, Mr T. Tupper, Mr. K. Martin, Mr. W Buckland, and 12 members of the Public.

59. APOLOGIES FOR ABSENCE: Mr. S Colwell

60. DECLARATIONS UNDER THE CODE OF CONDUCT: None

61. MINUTES

Subject to the wording of minute ref 52(b) being amended to read “that the Clerk request that WSCC advise the Council the amount previously budgeted for finger post maintenance” and minute ref 57 being amended to read “and the Chairman advised the meeting that this TRO was at the top of the WSCC delivery list” on a proposal by Mr Martin, seconded by Mr. Robinson, the minutes were signed by the Chairman.

62. PLANNING APPLICATIONS

(a) Members considered the following planning applications and the meeting was opened to allow the public to address the Council.

List No. 19/09 WW/09/01583/DOM The Hardings 20 Marine Close West Wittering Dormer window in roof of existing property to form shower room. COMMENT out of keeping should match existing dormer.

List No.20/09 WW/09/01581/DOM 23 Jolliffe Road West Wittering Chichester Dormer extensions to first floor. NO OBJECTION

WW/09/01785/DOM 35 Chaucer Drive West Wittering Chichester West Sussex Change of use and alteration of garage to accommodate additional bedroom. Comment re drainage

List No. 21/09 NONE

63. CLERKS REPORT

(a) Allotments Mr Tupper reported that 1 quote had been received for strimming and clearing the vacant plots and clearing the ivy on the boundary fence. There was a lot of rubbish to dispose of as well. The total cost for all this work was £1030 and on a proposal by Mr Tupper, seconded by Mr Shrubb, this work was agreed.

(b) Footpaths and Open Spaces. Mr Shrubb reported that WSCC had started its inspection of footpaths. Members also noted that the seat was still on Parish land at Marine Drive. As the Council had received a request for an approved seat at this location it was agreed that the old seat should be removed and the new one put in its place.

(c) Sportsfield and Pavilion Management Mr. Tupper reported a number of broken tiles on the Sportsfield roof, which would need repair.

(d) Snowhill Mr Shrubb reported that The Sailing Club wished to erect a gate on the site of the old hut, to improve security and allow dinghies to be easily taken to the beach. The gate would be 8’ wide plus a further 1m for pedestrian access. As the gate would be on Parish owned land Mr Shrubb proposed that the approval be by exchange of letters between the Parish Council and Sailing Club. The Clerk was asked to prepare the documentation for the Chairman to sign. Mr Martin raised the matter of the Marine Watch signs on Snowhill. These were considered out of keeping with the existing signs and the Clerk was asked to report the matter to the Harbour Master for comment.

(e) Memorial Hall Members noted the AGM would be held in June 2009.

(f) Finance Working Party The Chairman agreed that the Statement of Accounts for 2008/09 would be considered at the meeting.

(g) Village Green No items to report.

(h) Twinning. No items to report.

(i) Web Site and Communication Mr. Martin reported that the random images on the website needed organising and that this would be a major task He also proposed that further training be authorised up to a total of £200, this was seconded by Mr Shrubb and members agreed.

(j) Footway Lighting No items.

(k) Pag/Head Coastal Strategy Members noted that the next meeting would be on 6th July 2009.

64. CORRESPONDENCE

Members noted that items as listed in the Clerks report had been circulated.

(a) Election June 2009 Members noted that all arrangements were in place for the forthcoming election on June 4th.

(b) E/W Shared use path Cakeham Rd Mr Shrubb reported that he had met with WSCC and that the final design would be available in the next 4 weeks. It was agreed to draft a news item for the web site and to arrange for a copy of the consultation document to be made available on the web site.

(c) West Wittering School Safety Zone Members noted the response from WSCC and the possible delay to the implementation of the scheme.

(d) Proposed Low cost Housing – Summerfield Rd Members noted the letter from CDC regarding Parish support for the scheme. Members discussed the proposals further and agreed that further local opinion would be useful. It was therefore agreed that the Council would make its formal response at its meeting in July.

(e) Marine Drive Car Park Members noted the correspondence between Mr M Lewin and residents concerning the overnight opening. It was agreed to let CDC know that the Parish Council did not support any part of the site being available to the public all night in case of disturbance.

(f) Land adjacent to the Sportsfield Members noted correspondence from the Land Registry in the case of 2 properties sharing a boundary with the Sportsfield. A small strip of land within the boundary of these properties had been double registered. Members agreed that this land had not formed part of the Sportsfield for many years and agreed that it should be shown in private ownership. On a proposal by Mr Tupper, seconded by Mr Robertson, it was agreed that this land could be removed from the Councils title.

65. FINANCE

(a) Balances at 24/05/2009 per bank statement only 84,269.22

(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were approved as follows

(i) Mrs J Brown Salary and expenses 2,671.96
(ii) PWC Allotments 37.64
(iii) PWC Allotments 15.47
(iv) PWC Sportsfield 41.04
(v) Zurich Insurance Additional premium 08/09 733.54
(vi) Zurich Insurance Premium 09/10 2792.44
(vii) K Brooker Repair pavilion 46.00
(viii) SEC Pavilion 686.54 7024.63

(c) On a proposal by Mr. Tupper, and seconded by Mr. Buckland, payment of the above accounts were authorised by the Parish Council.

(d) Statement of Accounts 2008/09. On a proposal by Mr Shrubb, seconded by Mr. Tupper members approved the accounts for 2008/09.

66. PLANNING

(a) 32 Howard Ave Members noted that this appeal had been allowed, however as plans were submitted with the appeal The Clerk was asked to ascertain the exact permission in relation to the dormer window.

(b) 55, Marine Drive Members noted the refusal of this appeal. Members discussed the need to ensure that the VDS is adopted as supplementary planning guidance.

(d) 31, Marine Drive West Members noted the breach of planning conditions at this site.

67. OTHER ITEMS FOR DISCUSSION

(a) Council Minutes Members discussed the procedure for producing minutes of Parish Council meetings. Following discussion it was proposed by Mr Tupper, seconded by Mr Shrubb that minutes should be issued as draft and only amended by resolution of the Council. The vote was carried by 5 for and 2 against.

(b) Highways Members noted potholes in Piggery Hall lane and Joliffe Road, and the Clerk was instructed to report these to WSCC.

( c) Annual Parish Assembly 2010 Members agreed that the meeting in 2010 should be held on a Thursday, and should be prominently advertised well in advance.

68. OPEN FORUM

Mr Abbott asked the Council to consider the potential cost of litigation was regarding Mr Hopsons resignation. Mrs. Harper asked if notices had been put up regarding the Annual Parish Assembly and also whether the Council would consider asking neighbouring Parish Councils to contribute to the upkeep of the Allotments. Mr Gray suggested that a topic for the next Annual Parish Assembly could be the Chichester harbour ANOB management Plan. Mr. Smith urged the Council to approach CDC regarding the adoption of the VDS.

There being no further business for discussion the meeting closed at 9.40pm

Signed…………………….…Chairman Date……………………

The next meeting of the Parish Council will be held on Thursday 2nd July 2009 in the new West Wittering Sports Pavilion, Rookwood Rd.