Thursday, June 05 2008

Minutes June 2008

05/08
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 5th June 2008 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton, (Chairman) Mr. R. Shrubb, (Vice Chairman) Mr. T. Tupper, Mr. D. Wright, Mr. Mr. D. Hopson, Mr. K. Martin, Mr. W. Buckland, and 28 members of the Public. Cllrs Montyn and Jones were also in attendance.

51. APOLOGIES FOR ABSENCE
Mr. R. Hutton.

52. DECLARATIONS UNDER THE CODE OF CONDUCT
None

53. MINUTES
On a proposal by Mr. Hopson, seconded by Mr. Martin, minute 45(j) was amended to read “Mr.
Hopson circulated a draft communication policy. It was agreed that this would be discussed by the Communications working party to report to the Council at its next meeting”. Members agreed this amendment and the minutes were duly signed by the Chairman.
Members then debated the current arrangement for Working Parties to report to the Council. Mr. Hopson questioned the legal position regarding the use of Working Parties. The Clerk confirmed that the current arrangements were lawful, however Mr. Hopson proposed that Working Parties or Committees should be constituted with remits for each committee regarding decision making.
On a proposal by Mr Shrubb, seconded by Mr Tupper, members confirmed that they wished to continue with Working Parties. The vote was 4 for the proposal and I against. Mr. Hopson asked for his vote against the proposal to be recorded.

54. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mr. Tupper proposed that Mr. Bob Gattrell be copted to the Allotments Working Party. This was seconded by Mr. Wright and members agreed. He also reported that he would obtain quotes for strimming and weed killing of vacant plots. Those plot holders who had not cultivated their plots would be issued with a NTQ.
(b) Footpaths and Open Spaces.
Mr. Shrubb reported that he had attended a constructive meeting with the WSCC Rights of Way Manager to address the maintenance issues. WSCC agreed to fund part of the summer programme of clearance undertaken by WWPC.
(c) Sportsfield and Pavilion Management
Mr. Tupper reported that he now had the details of the storage compound proposed by the Football Club. It was agreed to discuss this and report back to the Council.
Members also debated the current arrangements for financial support to user clubs. On a proposal by Mr. Shrubb, seconded by Mr. Wright, the Clerk was asked to obtain information from Clubs regarding their membership.
(d) Snowhill
Members considered a request for additional “No Parking” signs on Snowhill. On a proposal by Mr. Shrubb, seconded by Mr. Wright, this was agreed and Mr Shrubb was asked to organise this.
(e) Memorial Hall
Members noted that the AGM is to be held on 24th June 2008.
(f) F&GP
Members noted the next meeting would be on Monday June 16th at 7.30pm
(g) Village Green
No items.
(h) Parish Plan
No items.
(i) Twinning.
No items.
(j) Web Site and Communications
Mr. Martin reported on the Working Party meeting, and proposed that the Council accept letters and communication by e mail only if the senders name and address is given. This was seconded by Mr. Shrubb, and members agreed. Members also noted that the Working Party would investigate the provisions of the CDC web site as well as a local web designer.
(k) Footway Lighting
Mr. Martin reported on a communication from WSCC Street Lighting regarding a light reduction scheme to save energy. Following discussion, Mr. Martin proposed that the response to WSCC would agree that lights should be switched off at night but dimmed only in those areas where lighting had been requested. This was seconded by Mr. Shrubb and members agreed. He agreed to formulate the response to WSCC.
(l) Pag/Head Coastal Strategy
Mr. Shrubb reported that the meeting to be held on 18th July had been confirmed, and a newsletter to inform residents of the meeting and consultation prepared. He proposed 1500 copies be printed, size A4, two colour and had 2 quotes as follows;
‘A’ £112
‘B’ £180
On a proposal by Mr. Shrubb, seconded by Mr. Hutton, members agreed that Contractor A should print the required copies. Mr. Martin asked if the newsletter could specifically include reference to the “Planning for the Future” document and in particular the sections pertinent to West Wittering.

55. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Quotes for Potholes, Ellanore Lane
The Clerk reported that two quotes had been received for this work.
Contractor A £1419.10
Contractor B £1,100
On a proposal by Mr. Tupper, seconded by Mr. Shrubb, it was agreed to accept the quote from contractor B.
(b) Risk Assessment Report- Trees
The Clerk reported that the report had now been done, there were some additional costs relating to the requested plan showing the site of all the trees and also more trees than had been quoted for.
Members agreed to the additional funding.
(c) Maintenance of Public Seats
The Clerk reported that only one quote had been received back. On a proposal by Mr. Shrubb, seconded by Mr. Hutton, it was agreed to accept this quote.

56. FINANCE
(a) Balances at 30th May 2008 were £ 92,233.37
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were authorised as follows; £
i) Southern Electric Pavilion 428.34
(ii) Mazars Audit Fee 693.25
(iii) Wicks Farm Mowing 347.80
(iv) Neptune Seat 517.44
(v) SWR Mowing etc 250.00
(vi) Viking Direct Office supplies 148.17
(vii) Mrs J Brown Clerks salary and mileage 1,237.96
(viii) SEC Lighting 195.00 (ix) C. Tranchant Garden 40.00
(x) J Hamper Potts Litter 119.00
(xi) SWR Mowing 210.00
(xii) Wicks Farm Mowing Sportsfield 173.90
4,360.86
(c) On a proposal by Mr. Buckland, and seconded by Mr. Martin, payment of the above accounts was authorised by the Parish Council.

(d) Statement of Accounts and Annual Return 06/07
On a proposal by Mr. Martin, seconded by Mr. Tupper the Statement of Accounts and Annual return was signed by the Clerk and Chairman

57. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Members noted the decision of the Planning Working party which had met before this meeting was as follows;
List No. 18/08 WW/08/01693/TCA Atherstone Lodge Elms Lane West Wittering,
Notification of intention to fell 1 no. Lawson Cypress tree. NO OBJECTION
List No. 19/08 WW/08/01786/DOM Copperfields Seaward Drive West Wittering
Replacement conservatory. Render south elevation brickwork and colour wash. Render off white. NO OBJECTION
List No.20/08 WW/08/01579/FUL Field Number 2 Elms Lane West Wittering
Re-submit plans WW/07/05084/FUL. Extend stables to house rest/wash room as part of existing building. CONDITION re caravans and residence on site
WW/08/01678/DOM 16 Howard Avenue West Wittering
Front and rear single storey extensions. OBJECTION – Uneighbourly, visually intrusive and out of keeping with street scene.
WW/08/01777/DOM Hope House West Strand West Wittering
Demolition of freestanding garage. Alterations and extension to provide new garage, utility room, living and sleeping accommodation. Previous approval ref: WW/06/01879/DOM. NO OBJECTION
WW/08/01889/DOM 17 Chaucer Drive West Wittering
Rear one storey extension, open front porch room over front garage. NO OBJECTION
List No.21/08 WW/08/01960/DOM White Walls Roman Landing West Wittering,
Single storey rear extension. Single storey rear garden room extension. Side extension with 2 first floor bedrooms and bathroom in enlarged roof space .OBJECTION Chimney out of keeping with surrounding properties.
WW/08/02056/FUL Little Orchard Locksash Close West Wittering
Proposed demolition of existing dwelling and garage and the erection of 1 no. two bed and 4 no. one bed apartments. (resubmission of WW/07/04807/FUL).NO OBJECTION
WW/08/01866/DOM 66 Howard Avenue West Wittering
Single storey rear extension and two storey side extension and single storey front extension. NO OBJECTION
WW/08/02101/DOM 26 Windsor Drive West Wittering
Proposed side and rear extension NO OBJECTION
WW/08/02114/DOM 32 Howard Avenue West Wittering
Dormer window cropped hip gable end and rear extension. OBJECTION Large and intrusive, uneighbourly.

58. OTHER ITEMS FOR DISCUSSION
(a) Highways
The flooding in Pound Road had been investigated by WSCC and their pipe cleared. The problem is on WWE land and Mr. Shrubb was asked to report this. A number of overgrown hedge problems were reported also potholes in Howard Ave.
(b) Fit for the Future
Members noted the recommendation to the PCT to downgrade St Richards and make Worthing the main general hospital. Mr. Martin reported that there may be a challenge to the validity of the decision.

59. OPEN FORUM
Councillor Montyn reported that the CDC Executive Board supported a judicial review to challenge the decision of the PCT regarding St Richards Hospital.