Thursday, June 07 2007

Minutes June 2007

06/07
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 7th June 2007 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Shrubb, (Vice Chairman), Mr. R Hutton (Chairman) from item 55 (h), Mr. K.Martin, Mr. J. Robertson, Mr. T. Tupper, Mr. D. Hopson, Mr. W. Buckland, Mr. D. Wright, and 12 members of the Public. Cllrs Montyn and Daws Chew were also in attendance.

52. APOLOGIES FOR ABSENCE
Mrs. J. Harper

53. CODE OF CONDUCT
Mr. R. Shrubb declared his interest in the item concerning Scotts Farm caravan site and Mr. Robertson declared an interest in planning application WW/02590/DOM

54. MINUTES
Mr. Hopson proposed the following amendment. ““Mr. Hopson reported he had had a number of complaints about the introduction of machines and facilities in a local shop which levied charges for cash withdrawal. The Council’s view was that this was a commercial matter which it could not influence. It was concluded that the complainants could only be advised to take their business elsewhere if they were unhappy, or write to their bank.” This was seconded by Mr. Robertson but on a vote of 3 against and 2 for was not carried.
Mr Tupper proposed that the wording be amended as follows ““Mr. Hopson reported he had had a number of complaints about the introduction of machines and facilities in a local shop which levied charges for cash withdrawal. The Council’s view was that this was a commercial matter which it could not influence”. This was seconded by Mr. Buckland, and on a vote of 4 for and 2 against, was agreed.

55. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Members noted that all plots were currently let. It was agreed that the surplus chestnut paling from the Sportsfield should be removed for use on the allotments.
(b) Footpaths and Open Spaces.
The Clerk reported that some estimates for the proposed cycle path had been received although no preliminary drawings for the highway measures had been done yet.
(c) Sportsfield Management
Mr. Tupper reported that the new fence was now in place.
(d) Snowhill
It was noted that the new sign had still not been done and the Clerk was requested to chase this up.
(e) Memorial Hall
No items to report
(f) F&GP
The Clerk reported that the F&GP had been moved forward and reported on the issues discussed at the meeting. It was agreed that the style of the current agenda would be looked at as well as guidance on dealing with the Press since the retirement of Bob Norris had resulted in little or no coverage of parish matters. Mr. Tupper reported that this matter had been discussed at the Peninsular Forum meeting and that Peter Edney had agreed to meet with the Manhood Parishes.
(g) Village Green
The Clerk was requested to contact the Council’s surveyor regarding the issue of parking.
(h) Parish Plan
Mr. Hopson reported on the recent Working Party meeting. The dates for the first consultative exhibitions had been agreed, with Keith Martin coordinating the style and content of the displays. The next meeting is to be held on 25th June in the pavilion to agree advertising and final layout for the exhibitions.
(i) Twinning.
Mr. Wright reported that a visit from Moutiers was planned for July.
(j) Footway Lighting
No items to report.
(k) Pag/Head Coastal Strategy
Mr. Robertson reported that the Specialist Panel had met and would be reporting back with comments to stakeholders on 18th June.

56. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Letter re Groundsman
The Clerk reported a request from the Football Club to appoint a Groundsman. It was agreed that the teams needed to self manage the Sportsfield and that should be every effort not to overplay or train on the pitches. It was agreed that Mr. Tupper and Mr. Robertson talk to the Clubs to agree a way forward.
(b) Public conveniences – Marine Drive
The Parish Council was asked for comments concerning the opening hours of the amenity. It was felt that 24hr opening was not desirable because of problems with unauthorised camping. Mr. Shrubb proposed that the opening hours should be longer in the summer and that a water supply for showering would be of benefit for surfers and sail boarders. This was seconded by Mr. Robertson and members agreed.

57. FINANCE
(a) Balances at 31st May 2007 were £71616.24
(b) Additional accounts were passed for payment as follows; £
(i) Wicks Farm Mowing 165.68
(ii) S. Ruff Strimming 155.00
(iii) J. Hamper Potts Litter 91.00
391.68
(c) On a proposal by Mr. Hutton, and seconded by Mr. Tupper, payment was authorised as follows;
(i) Clerks Report 16353.67
(ii) Items above 391.68
(iii) Total 16765.35

58. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Scotts Farm – Update
Mr. Shrubb left the meeting. Mr. Wright reported that following receipt of revised plans the matter would go before the Committee on 27th June 2007. The Council’s planning consultant would draft a further letter for the members of the Committee. It was further agreed that each member should have a personal copy of the VDS. Mr. Shrubb returned to the meeting.
(c) Land at Omega
The Clerk reported that the CDC had removed the fence panels and did not now think that the area was an eyesore. it was agreed to monitor the situation.
(d) Members noted the decision of the Planning Working party were as follows;
List No. 18/07 WW/07/01753/FUL Rookwood Farm Barn.
Replacement of redundant farm buildings to form holiday home. (Re-submission of application WW/05/04468/FUL).
NO OBJECTION

List No.19/07 WW/07/01359/FUL West Wittering Estate Plc,
West Wittering Sailing Club, Coastguard Lane.
Removal of existing hut and replacement with new building to provide toilet facilities.
SUPPORT APPLICATION
WW/07/01788/DOM 33 Eton Drive.
Construction of single storey uPVC conservatory to rear of property.
NO OBJECTION
WW/07/01558/DOM Hulets, Pound Road.
Demolition of conservatory and erection of single storey extension with balcony above to south elevation.
NO OBJECTION
WW/07/02216/FUL Seafarers, Roman
Landing. Alterations to planning permission WW/06/03871/FUL. Dormers to north and east elevations.
NO OBJECTION
List No 20/07 WW/06/05940/COU Old Malthouse Cottage, Rookwood Road.
To use the described area of agricultural land as a parking/access area
NO OBJECTION
WW/07/02262/FUL Cloverfield, Wellsfield.
1 no. replacement dwelling, new house with detached garage to replace existing house with detached garage.
NO OBJECTION
WW/07/01607/DOM Cherrymead, Elms Lane.
Extension to existing garage (single storey) to provide two storey accommodation.
COMMENT re separate unit of accommodation.
WW/07/01436/DOM Thatch End, Seaward Drive. Single storey flat roof rear extension.
NO OBJECTION
List No.21/07 WW/07/01917/TCA North Cottage, Combe
Row, Pound Road Notification of intention.
to fell 1 no. conifer tree
NO OBJECTION
WW/07/01924/CAC Berry Cottage, Cakeham Road. A new kitchen extension, internal re-orderings of the house and conversion of outbuilding to ancillary use.

WW/07/01925/DOM Berry Cottage, Cakeham Road. Single storey side/rear extension, change of use of outbuilding to ancillary accommodation (including alterations to south and east elevations) and new bay windows to south and west elevations of dwelling.
COMMENT re materials

59. OTHER ITEMS FOR DISCUSSION
(a) Peninsular Forum
Mr. Tupper reported that the Mobile Police Unit had been withdrawn. It was noted however that the PCSO’s were using the Fire Station as a drop in.
(b) Web Site
Mr. Hopson reported that the Council needed to take out its own hosting site and register this, which would cost in the region of £100. He also recommended changing the broadband provider to BT. On a proposal by Mr. Shrubb, seconded by Mr. Robertson, Mr. Hopson and the Clerk were authorised to proceed and report back to the Chair and Vice Chair for final approval.
(c) Highways
Members noted a lack of response to the Disabled Access report even though Cllr Daws Chew was asked to assist in progressing the outcomes. It wad agreed to refer the matter to the Cabinet Member for Highways. .

60. OPEN FORUM
Mr. Morton reported caravans which appeared to contravene planning consent and the Clerk was asked to report the matter. Mr. Swayne requested that CDC notify the parish of any water quality risks for Chichester harbour.
There being no further business for discussion, the meeting closed at 8.300pm.