Thursday, June 01 2006

Minutes June 2006

06/06
WEST WITTERING PARISH COUNCIL
MINUTES of the Annual Meeting of the Parish Council,
Held on Thursday, 1st June 2006 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton, (Chairman), Mr. R. Shrubb, (Vice Chairman), Mr. R. Holmes, Mrs. J. Harper, Mr. J. Robertson, Mr. T. Tupper, Mr. W. Buckland, Mr. D. Wright, and 4 members of the Public. Cllrs Jones and Davies were also in attendance.
43. APOLOGIES FOR ABSENCE
None.
44. CODE OF CONDUCT
Mr. R. Shrubb declared his interest in the item concerning Scotts Farm caravan site.
45. MINUTES
Regarding Minute 38 it was agreed to add “The Chairman and Vice Chairman are ex officio members of all Committees. On a proposal by Mr. Robertson, seconded by Mr. Shrubb, the minutes were approved and signed by the Chairman.
46. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mrs. Harper reported that Mr Harris had not responded to the last letter and proposed that he be issued with a Notice To Quit. This was seconded by Mr Holmes and all agreed. It was noted that Plot 30 was vacant.
Mrs. Harper reported that a quote of £16 per month had been recommended by the Working Party to cut the eastern boundary hedge. This was seconded by Mr Holmes and all agreed.
(b) Footpaths and Open Spaces
Mr. Shrubb requested that any Footpath problems be reported to him prior to the visit from WSCC maintenance team.
(c) Sportsfield Management
Mr Tupper reported that he was due to meet contractors regarding the entrance works.
The Clerk reported that a letter had been received from Mrs. Mountstephen regarding the area of rough land behind her fence. The Council agreed to enter into negotiations with her to dispose of the land as it was of no recreational use. On a proposal by Mr. Hutton, seconded by Mr Holmes, The Clerk was instructed to commence negotiations based on the sum of £750 with the purchaser meeting all fees on both sides.
(d) Snowhill
Noted that the track had been repaired.
(e) Memorial Hall
Noted that Mr. Wright was the new representative on the Committee.
(f) F&GP
Next meeting 26th June 2006
(g) Village Green
No items to report.
(h) Bus Shelters
Mr. Holmes reported that two quotes for the repair of the bus shelters had been received as follows
Contractor A £210 plus VAT
Contractor B £835 plus VAT
On a proposal by Mr Holmes, seconded by Mr Buckland, it was agreed that Contractor A would be asked to undertake the work.
(i) Twinning.
Mr. Wright reported that a successful petanque challenge had been held at the Cricket Club.
(j) VDS
Mr. Robertson reported that the four week consultation period would end on 4th June 2006. The final meeting would be held on 5th June 2006 following which the VDS could be submitted for adoption.
47. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Letter re Speeding, Cakeham Road
The Clerk reported correspondence from a resident of Howard Avenue concerning speeding vehicles along Cakeham Road. It was agreed to arrange a site visit to look at possible options for highway works to alleviate the problem.
(b) Letter re official opening of Salterns Way
The Clerk reported a letter concerning the arrangements for the inaugural bike ride of Salterns Way.
(c) CDC – Clean Neighbourhood and Environment Act 2005
It was agreed that Mr Shrubb would prepare a response on behalf of the Council.
48. FINANCE
(a) Balances at 26th May 2006 were £39629.81
(b) Additional accounts were passed for payment as follows; £
(i) Southern Electric Pavilion 487.54
(ii) Chubb Fire Pavilion 79.72
(iii) Mr. Hamper Potts Litter picking 150.50
717.76
(c) On a proposal by Mr. Tupper, and seconded by Mr. Buckland, payment was authorised as follows;
(i) Clerks Report 5350.81
(ii) Items above 717.76
(iii) Total 6068.57
49. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Scotts Farm – Update
Mr. Shrubb left the meeting. The Chairman reported that the Council had not received any further information regarding the progress of the case. Mr. Wright stated that it was important to be kept informed of the outcome of any meetings as the Parish Council could still apply to revoke the original decision. The Chairman opened the meeting to allow Cllr Jones to speak however he was not able to add any further information. On a proposal by Mr Wright, seconded by Mr. Robertson, it was agreed to write to CDC to request further information regarding the progress of the planning application and if this was not forthcoming then the Parish Council would apply to revoke the original decision.
(c) Members noted the decision of the Planning Working party at its meeting on 1st June 2006 were as follows;
List No. 16/06 None
List No.17/06 WW/06/01527/TCA Fell 1 cypress tree, Lone
Beech, Elms Ride West
Wittering
NO OBJECTION
List No.18/06 WW/06/01660/DOM Conservatory, 28 Mill
Gardens, West Wittering
NO OBJECTION
WW/06/01672/FUL Demolition of bungalow,
replacement dwelling,
Brendon, 30 The Crescent,
West Wittering.
OBJECTION out of keeping,
overdevelopment
List No.19/06 WW/06/01162/DOM Single storey sun room,
43, Howard Ave, West
Wittering.
NO OBJECTION
List No.20/06 WW/06/01606/DOM Extension to garage to
provide utility room,
Long Nine, Chapel Lane
NO OBJECTION
WW/06/01807/FUL Demolition of existing
bungalow and new dwelling,
55, Marine Drive West,
West Wittering.
OBJECTION too large, out of keeping

50. OTHER ITEMS FOR DISCUSSION

(a) Cllr Taff Davies
Members noted that Cllr Davies had been suspended from office by a panel of the standards Board, and that he would not be appealing against the decision.
(b) Peninsular Forum
Members noted the next meeting to be held on 7th June at Birdham Village Hall.
(c ) Replacement Footway Light, Culimore Rd
Members noted that this light was damaged and needed replacing. WSCC quoted in the region of £700 and on a proposal by Mr Tupper, seconded by Mr. Shrubb it was agreed to replace it.
(d) Highways
A number of matters were raised concerning routine highway maintenance, including overgrown hedges etc
51. OPEN FORUM

Mr Cate requested that consideration be given to a mini roundabout at Itchenor Crossroads.
Taff Davies told the meeting that they could comment on parking issues on the Wittering Business Partnership web site. Mr Tupper reported that commercial vehicles were using parking for businesses.
There being no further business for discussion, the meeting closed at 8.50pm.