Friday, July 29 2016
Minutes July 2016
MINUTES of the Meeting of the Parish Council, held on Thursday 5th July 2016 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Hutton, (Vice Chairman), Mr K Martin, Mr R Lewis, Mr W Buckland, and 11 members of the public. Cllr Barrett, Cllr Hamilton and Cllr Montyn also present.
87. APOLOGIES FOR ABSENCE – Mrs J Barrett Mr R Shrubb, Mr D Sadler Mr H Patel
88. DECLARATIONS UNDER THE CODE OF CONDUCT –None
89. DECLARATION OF VACANY – Noted. The Clerk was instructed to check the requirements for advertising the vacancy.
90. URGENT ITEMS – None
91. PLANNING – Noted the decisions of the Council were as follows;
| List No | Reference | Application details |
| 22/16 | WW/16/01758/DOM | Ms Jennie Halsall White Gates 44 Marine Drive West Wittering Conversion of existing flat roof to a balcony OBJECTION uneighbourly |
| 23/16 | WW/16/01790/DOM | Mr Paul Metcalfe 16 Howard Avenue West Wittering PO20 8EU Proposed 3 no. roof windows. COMMENT opaque glass to prevent overlooking |
| 24/16 | NONE | |
| 25/16 | WW/16/01707/TCA | Ms Fiona Chalmers Locks Ash 32 Locksash Close West Wittering Notification of intention to fell 1 no. Monterey Cypress tree. OBJECT would support reduction only |
| WW/16/01835/DOM | Mr Boughton Fieldfares Elms Lane West Wittering Single story front extension, dormer and conservatory to rear.NO OBJECTION | |
| 26/16 | WW/16/02057/DOM | Mr Haynes Brook House Pound Road West Wittering Two storey extension on east elevation, demolish conservatory on west elevation, construct a porch over the front door, demolish existing store, construct a new store and relocate the garage block.NO OBJECTION comment re curtilage of property and use of outbuilding |
92. NEIGHBOURHOOD DEVELOPMENT PLAN – UPDATE – The Chair of the Steering Group reported that the Steering Group had met to discuss a draft Visioning Statement and that the next meeting would look at the household questionnaire.
93. HELICOPTER BUSINESS, SHIPTON GREEN – Noted response from CDC, Natural England and the Harbour Conservancy. Cllr Barrett added that he would be meeting with officers at CDC to discuss monitoring the temporary consent details.
94. MINUTES AND MATTERS ARISING –Mr Martin raised amendments and changes to the Minutes however as the Members present had not been at the June meeting it was agreed to approve these minutes at the meeting in August. Cllr Lewis asked a question about household recycling of food waste which had been reported at the Annual Meeting with Parishes.
95. DISTRICT AND COUNTY COUNCILLOR UPDATE – Cllr Montyn referred to the WSCC Waste and Recycling consultation and that all responses were being scrutinised and a report would be prepared for the Cabinet. He also referred to the current “Have Your Say” consultation and the Press Release which was being circulated and encouraged members of the community to engage and respond. Regarding access and traffic issues to the Car Park and beach, he reported that he had facilitated a meeting between WSCC and Highways England. This had led to positive steps being taken by WWE PLC. He also reminded the meeting that the consultation dates and venues for the A27 had been published and encouraged residents to attend. He also confirmed that following a comprehensive review of the delivery of TRO’s, the scheme for Pound Rd would be delivered by WSCC via the CLC, and Mr Martin thanked Cllr Montyn for his assistance in this matter. Cllr Barrett reported that Manhood Parishes had indicated that they would be willing to support the delivery of a leaflet about the A27 consultation to every household. Ona proposal by Mr Martin and seconded by Mr Lewis it was agreed to make a contribution of £155 to the cost and that the Clerk would assist with delivery arrangements.
Cllr Barrett went on to update the Parish Council about the Youth Club and Travellers site in Birdham, also that District Councillors would be visiting Sandpiper Walk to look at problems with access. He also agreed to follow up fly tipping issues at Marine Drive Car Park.
96. CLERKS REPORT
a) Allotments – No items to report.
b) Footpaths and Open Spaces – Noted that the Operation Watershed bid had been submitted and examined by WSCC but that it was unlikely to be a priority but that it would be looked at again in conjunction with the Flood Mapping project. Agreed to ask Mr Sadler to provide his report and recommendation for the noticeboards for the next meeting. Mr Hutton reported that he was looking at an economic regeneration project for the end of Shore Rd and had asked EW&B PC for support for a bid to the Coastal Communities fund. Noted the Land Registry notification for an adverse possession claim at Marine Drive which had an impact of the route of Footpath Number 1. Mr Buckland was able to provide evidence of the previous route. Cllr Barrett mentioned that the Coastal Path project would have an impact on this footpath. It was agreed that the Clerk should notify WSCC PROW and ask Natural England if this issue would impact on the national project.
c) The Council also noted a wayleave application from Scottish and Southern Energy for electricity supply to Brook House requiring access over the Village Green. The Clerk was asked to obtain more information regarding the actual route and subject to an assurance that the land would be returned to its present state with no disruption to recent planting, on a proposal by Mr Martin, seconded by Mr Buckland agreed that the necessary consent could be signed by the Chair and Vice Chair on behalf of the Council.
d) Sportsfield and Millennium Meadow –Noted that the application for S106 contribution to the Sportsfield drainage project had been approved by CDC. Mr Lewis reported that he had contacted the Contractors and that the project could be started in July and the surface ready to play on by mid-September. On a proposal by Mr Lewis and seconded by Mr Martin it was agreed to go ahead with the project. Mr Hutton reported on the progress of the tennis court construction. Noted that tarmac would be laid week commencing 11th July and will need to set for 6-8 weeks before the coloured surface was applied. Also noted a drain was being installed around the perimeter. Mr Buckland reported that he had a booking system that had been provided by the LTA and that Mr Patel would be undertaking bookings at Sayas News. The Council also noted that the Sportsfield Working Group would be meeting with the adult football club and Bracklesham Youth to approve the arrangements for the youth team on 11th July 2016. Finally Mr Hutton reported on the Play Area safety inspection and report. The required minor works had already been attended to with the broken seat being replaced by a new back to back seat as part of the tennis court project. Mr Martin asked if a list of works required could be provided as a summary in future. Members also noted an application for works to trees along the Sportsfield boundary and had no objection to the proposals subject to the appropriate consent being obtained.
e) Snowhill – Noted an abandoned dinghy on the Parish chain end and agreed to report to the Harbour Conservancy
f) Finance – Members noted the budget monitoring reports circulated for information. On a proposal by Mr Martin and seconded by Mr Buckland, accounts for payment were authorised as follows;
| Payee | Details | ||||
| Coloured Courts | Tennis Court project stage payment | 17,773.60 | |||
| Bizcard UK | Printing NDP maps | 33.60 | |||
| SWR Garden Services | Mowing and footpaths | 840.00 | |||
| CDC | Paladin | 54.88 | |||
| C Tranchant | Pavilion garden | 45.00 | |||
| ICSA | Clerks membership | 305.00 | |||
| SSALC | New Councillor training | 66.00 | |||
| Sussex Garden Care | Goalmouth reseeding and turf | 500.00 | |||
| Wicks Farm | Mowing April and strim Sportsfield | 256.50 | |||
| Wicks Farm | Remove turf tennis court | 37.50 | |||
| Wicks Farm | Black sacks/strimming | 83.99 | |||
| Bizcard | NDP power point for Visioning | 120.00 | |||
| Sayas News | Refreshments NDP meeting | 18.21 | |||
| Mrs J Brown | Clerks Salary etc | 1210.43 | |||
| HMRC | D/D Liabilities | 290.45 | |||
| WSCC | Footway lighting | 1985.54 | |||
| CDC | Maintenance of hand wash units | 642.00 | |||
| Playsafety Ltd | Annual Inspection | 121.80 | |||
| British Gas | Pavilion | 163.94 | |||
| Knight Fencing | Marine Drive Car park | 2,398.30 | |||
| Mrs M Waller | Caretaker | 200.00 | |||
| Mr D Waller | Litter picking | 100.00 | |||
| Natural Land Management | Footpaths | 72.00 | |||
| TOTAL | 27,318.74 | ||||
g) Communication and web site –Mr Martin asked about progress but it was noted that as Mr Sadler was away the new site had not been launched. Noted that the Clerk had undertaken training. Mr Martin encouraged all members to attend training sessions.
h) Parish Assets/Footway Lighting – The Clerk reported that she had been chasing SEC for an installation date for the new light in Elms Lane.
i) Memorial Hall – Noted the NHB application form was being completed.
j) Twinning – No report
k) East Head/CIAG –No report
l) Emergency Planning – Mr Lewis reported that he had concerns regarding the validity of the Emergency Plan and the need to update it and make it a live document. It was agreed to raise the matter at a Peninsula Forum meeting
m) Parish Church – Mr Martin reported that attendance had been reducing particularly amongst the younger members of the congregation.
n) Peninsula Forum – No items
97. –CORRESPONDENCE
a) Valetta Rookwood Rd – Community Asset – members noted the correspondence from CDC and the prospective purchaser. The Chairman opened the meeting to allow the purchaser to address the meeting. Mr Martin felt that the village should not lose a retail shop so saw no reason to change the decision to apply for registration as a community asset. It was agreed not to withdraw the application.
98. OTHER ITEMS FOR DISCUSSION
a) Verge Rookwood Rd –Mr Buckland reported that this verge had not been cut or strimmed and it was agreed to report this to WSCC Highways.
99. OPEN FORUM
No items
There being no further business for discussion the meeting closed at 9.35 pm.
Signed:………………………………………………………………….. Chairman
Date: …………………………………………………….
The next meeting of the Parish Council will be held on Thursday 4th August 2016 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk