Thursday, July 31 2014
Minutes July 2014
MINUTES of the Meeting of the Parish Council, held on Thursday 3rd July 2014 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb, (Vice Chairman), Mr W Buckland, Mr C Pine , Mrs H Codrai, Mr Wright, Mr D Sadler, Mr I Parker and 27 members of the public.
58. APOLOGIES FOR ABSENCE
Mr K Martin, Mrs J Barrett
59. DECLARATIONS UNDER THE CODE OF CONDUCT
Planning Applications – Mr D Wright, Prejudicial interest Hesperus Roman Landing
60. PLANNING APPLICATIONS
The Council discussed the following planning applications;
| List No | Reference | Application details |
| 23/14 | WW/14/01378/FUL | Mr Rhys Daniel Land West Of 10 To 16 Summerfield Road West Wittering
Removal of Condition 19 on planning permission WW/10/03356/FUL to allow retention of installed foul drainage system. OBJECTION |
| WW/14/01522/FUL | West Wittering Parish Council Recreation Ground Rookwood Road West Wittering The installation of 2 full sized tennis courts within the sports field curtilage situated adjacent to the existing play park. WITHDRAWN | |
| 24/14 | WW/14/01405/FUL | Mr And Mrs R Pike Inglenook Pound Road West Wittering Change of use from SUI Generis use as home for ambulant elderly to original use as private single dwelling. SUPPORT |
| WW/14/01768/DOM | Mr M Green 28 Marine Drive West West Wittering Replacement outbuilding.CONDITION not to be ised as a separate unit of accommodation | |
| WW/14/01828/DOM - | Mr And Mrs Watson April Cottage Wellsfield West Wittering Demolition of existing garage and conservatory. Single storey front extension, two storey side extension. NO OBJECTION | |
| WW/14/01817/DOM - | Mrs Louise Taylor Naboths Vineyard West Strand West Wittering Proposed two storey side and front extension.NO OBJECTION | |
| 25/14 | WW/14/00668/DOM | Mr And Mrs Johnson Lindfields Chichester Road West Wittering Amendments to approved application 11/04749/DOM |
| WW/14/01829/DOM | Mr And Mrs Kump Hesperus Roman Landing West Wittering Infill to rear pitched roof at first floor and new roof. Enlarged rear dormer change of existing roof and wall tile hanging to cedar shingles. New verandah to west and south elevations OBJECTION Contrary to VDS and uneighbourly | |
| WW/14/01891/DOM | Mrs Rosemary Shepherd 34 Malthouse Cottages Rookwood Road West Wittering
Small single storey side extension, new first floor over existing flat roof garage, insertion of dormer and loft conversion, associated external and internal alterations. NO OBJECTION |
|
| WW/14/01946/DOM | Mr Stickley 14 Elmstead Park Road West Wittering New pitched roof to existing flat roof garage.
NO OBJECTION |
|
| 26/14 | WW/14/01931/DOM | Mr And Mrs P Rich 8 Holmwood Close West Wittering Replacement of existing conservatory with new single storey rear extension. Rebuild existing timber clad appendage. Link extension forming front entrance. NO OBJECTION |
| WW/14/01919/DOM | Mrs S Francis Seaton Rookwood Road West Wittering New carport on existing base.NO OBJECTION | |
| WW/14/02019/DOM | Mr D Burley 27 Marine Drive West Wittering
Rear balcony on existing flat roof and replacement garage. NO OBJECTION |
|
| WW/14/02119/DOM | Mr E Stevenson Smith Yellow Hammers Roman Landing West Wittering Replace thatched roof covering with cedar shingle with associated dormer changes, new dormers to suit loft conversion and recessed balcony. Renewal of WW/08/01229/DOM and WW/01811/EXT. NO OBJECTION |
(a) Pre Planning Consultation – Land at rear of Malthouse Cottages
Members noted proposals from Hyde Martlett to develop the parking area at the rear of Malthouse Cottages. Mr Shrubb reported that he had observed the area being used for approx 15 cars on the evenings he had visited. As there is no parking elsewhere the owners would have no where to park, and he also stated that there had not been any evidence of anti social behaviour at this site. Mr Wright stated that the 50 homes in Chaucer Drive meant that the Parish was at its limit for current new development and that foul water drainage was still an issue. The Chairman opened the meeting to allow residents of Malthouse Cottages to address the meeting. Following discussion on a proposal by Mr Wright, seconded by Mr Pine it was agreed to object to the proposals (and any planning application based on these proposals) on the grounds of lack of parking for existing residents, access, including loss of pedestrian access, contrary to the VDS and un neighbourly. The Clerk was asked to forward comments to Hyde Martlett.
(b) Earnley PC – 160 homes – Clappers Lane
Members noted the request from Earnley PC and other Manhood Parishes regarding a proposal for an independent traffic survey and funding for a Barrister to present the findings at appeal.
61. MINUTES AND MATTERS ARISING
Subject to Mrs Barrett’s name being substituted for Mr Wrights name in item 53(k), on a proposal by Mr Pine, seconded by Mr Buckland the minutes were approved and signed by the Chairman.
62. DISTRICT AND COUNTY COUNCILLOR UPDATE
Mr Shrubb reported the sad news that Mrs S Montyn, wife of Councillor Montyn , had passed away. The Council sent its condolences to Cllr Montyn.
63. CLERKS REPORT
(c) Allotments
Mr Pine reported that the WP had looked at the new poly tunnels on the site and recommended that these be limited to a height of no more than 1m. This was seconded by Mr Parker and all agreed. Members also discussed the possibility of a deposit scheme for new tenants to offset against the cost of rotivating plots which were left uncultivated. Mr Pine agreed to discuss this with the WP and formulate a proposal. He also reported that the new gate post would be fitted early the following week.
(d) Footpaths and Open Spaces
Mr Shrubb reported on progress with Operation Watershed. CCTV survey work was complete and the consultant’s report was awaited. He also reported on a meeting at WSCC and further grant available under this initiative. He proposed that further grant for the work identified is sought, this was seconded by Mr Wright and Members agreed. The Clerk was instructed to make the application and the consultant would undertake to obtain 3 quotes for the work.
Members considered 2 quotes for the maintenance of the Councils seats as follows;
Contractor A – £750
Contractor B – £1595
On a proposal by Mr Wright, seconded by Mr Buckland it was agreed to ask Contractor A to undertake this work.
Members discussed the response from WSCC regarding the ongoing issue of the E/W path fence and maintenance. The Council was required to enter into an agreement with WSCC for permission to erect a replacement fence and to maintain it. Following debate, Mr Wright proposed that this agreement be sought; this was seconded by Mr Pine and all agreed. Mr Shrubb reported that a small section of the path from Wellsfield to Cakeham needed repair; this would cost £ 590 and could be carried out at the same time as the new fence, and would also be grant funded. This was agreed by Members.
Mr Wright reported that Mr Martin had attended the recent meeting of the South Chichester CLC where the TRO proposals for Pound Rd had been discussed. It was noted that this TRO would remain on the Committees list, it would not be a priority unless funding could be found. Mr Martin has agreed to set up a meeting with officers and residents to see if this could be achieved.
(e) Sportsfield
The Clerk reported the quote for an updated tree hazard survey costing £899.00 plus VAT.
On a proposal by Mr Wright, seconded by Mr Pine this was approved. Mr Buckland reported that the oak tree on the boundary with the campsite had been felled and cleared. He also reported on his meeting with the caretaker regarding a cleaning specification and arrangements for the Pavilion to be deep cleaned. The Working Party agreed to draw up a specification for the deep clean and for the caretaker. It was also agreed to get all gutters cleared of debris.
(f) Snowhill
Mr Shrubb reported that a site had been identified for the replacement seat, close to the sluice but just beneath the flood bank south of the f/p sign. On a proposal by Mr Shrubb, seconded by Mr Pine this site was approved and the Clerk was asked to order a replacement seat.
(g) Memorial Hall
Noted Mr Tyrell was Acting Chairman.
(h) Finance
No items
(i) Communication and Web site
No items
(j) Parish Assets
No items
(k) Footway Lighting
Mr Parker asked the Clerk to contact SSE as he had not had a response to his request for a site meeting.
(l) Twinning
Noted the next meeting was in September.
(m) East Head/CIAG/Wittering Flood Defences
No items
(n) Peninsula Forum
Noted the report of a blocked drain on or around the Village Green causing flooding along Pound Rd which SW and WSCC were investigating.
(o) Parish Church
Mr Wright reported some issues with grasscutting of the churchyard which he would take up with the Church.
64. CORRESPONDENCE
(p) Members noted items listed in the Clerks report had been circulated.
(q) Community Warden Report 2013/14
Members noted this report and thanked the Warden for all his work in the village.
(r) WW Flood Defences
Members noted the letter from WW Flood Defences Committee regarding the use of surplus funds to alleviate surface water flooding, and thanked them for their offer which could be used as part of the funding for Operation Watershed.
65. FINANCE
(s) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| Southern Electric | Pavilion | 534.92 |
| Travis Perkins | Paint | 10.07 |
| Mrs J Brown | Salary and expenses | 901.06 |
| Wicks Farm | Mow Sportsfield | 196.50 |
| C Tranchant | Pavilion Garden | 42.00 |
| Uniguard Fire | Pavilion inspection | 108.00 |
| Mr S Ruff | Mowing, seat, | 1005.00 |
| ICSA | Clerks subscription | 285.00 |
| British Gas | Pavilion | 153.61 |
| James Hennessey | Drainage work and manhole raising | 2460.00 |
| James Hennessey | Additional manhole raising | 1200.00 |
| Mrs M Waller | Caretaker | 200.00 |
| Mr D Waller | Litter picking | 100.00 |
| TOTAL | 7196.16 |
(t) On a proposal by Mr Parker, and seconded by Mr. Pine, payment of the above accounts was authorised by the Parish Council.
66. OTHER ITEMS FOR DISCUSSION
(u) Beach Cafe
Mr Wright reported that a meeting would be held on 8th July at 6pm regarding the proposals for the new cafe.
(v) Sidlesham Pumping station
Mr Buckland reported that this was now at capacity.
(w) Hedge – Cakeham Tower boundary
Mr Shrubb reported that this hedge was overgrown and it was agreed to write to the owner.
67. OPEN FORUM
Mr Goldsmith reported that a crack had appeared in the new bridgework at Snowhill and that the handrail to the steps was corroded. Mr Shrubb agreed to look at the hand rail and repair as necessary. It was agreed to report the damage to the bridgework to the Environment Agency
There being no further business for discussion the meeting closed at 8.30 pm.
Signed: ……………………………………………………………………………………………………….. Date: …………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 7th August 2014 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk