Thursday, July 25 2013
Minutes July 2013
MINUTES of the Meeting of the Parish Council,held on Thursday 4th July 2013 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr K Martin, (Chairman) Mr. Shrubb (Vice Chairman), Mr C Pine, Mr I Parker, Mr W Buckland, Mr Wright, Mr D Sadler and 10 members of the public. Cllr Montyn, and Cllr Purnell were also in attendance.
209. APOLOGIES FOR ABSENCE
Mr S Jennings, Mrs J Barrett
210. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr. Wright declared an interest in the planning application for 48 Howard Ave and Brook House. Mr Martin declared a personal interest in the application for Hattons, Elms Lane.
211. PLANNING APPLICATIONS
The Council discussed the following planning applications;
| List No | Reference | Application details |
| 23/13 | WW/13/01637/TPA | Mr Anthony Gillon, 3 Royce Close West Wittering Remove lower limbs on 1 no. Pine tree (T1)(overhanging Royce Close). Reduce by up to 50% lower limbs on 1 no. Pine tree (T5)(overhanging front garden of 2 Royce Close). Both trees subject to WW/79/01132/TPO NO OBJECTION |
| WW/13/01667/FUL | Mr And Mrs Michael And Antonia Small
Wyke House Ellanore Lane West Wittering One replacement dwelling with detached garage/store. COMMENT RE REINSTATEMENT OF ELLANORE LANE |
|
| 24/13 | WW/13/01700/DOM | Mr And Mrs Ray Mansell, 39 Howard Avenue West Wittering Demolition of existing bungalow and replaced with a 2 storey house. Existing approval WW11/03197/DOM to be altered and extended.
COMMENT RE USE OF CLADDING – NOT IN KEEPING |
| WW/13/01720/DOM | Mr And Mrs Gormley Willow Corner 48 Howard Avenue West Wittering Re-roofing, re-cladding first floor walls and increase height of chimney. NO OBJECTION | |
| 25/13 | WW/13/01699/ADV | Mr & Mrs T Elliott Brook House Pound Road West Wittering Joinery made (white painted) free-standing advertising board.OBJECTION – OUT OF KEEPING IN CA |
| 26/13 | WW/13/01629/TPA | Mr Ian Forbes, Hattons Elms Lane West Wittering Crown thin by up to 20% on 3 no. limbs on northern sector on 1 no. Monterey Pine tree T5 subject to W/74/01130/TPO NO OBJECTION |
| WW/13/01830/DOM | Mr Herbert 12 Elmstead Park Road West Wittering To erect a white PVCu framed conservatory at the rear of the property. NO OBJECTION | |
| WW/13/01872/DOM | Mr Angus Donaldson 2 Jolliffe Road West Wittering Erection of a single storey rear and side extensions.
NO OBJECTION |
(a) Neighbourhood Development Plan – Volunteers meeting
The Chairman reported that a meeting had been held and that Mr Steve Hammett had agreed to chair the group. The next meeting was to be held on 15th July 2013.
(b) CDC – Changes to Development Control Management
Mr Martin referred to the Councils objection to the changes to Development Control management and in particular the process for dealing with DOM applications. He referred to a letter drafted and sent by the CDALC. He invited Cllr Purnell to address members. She confirmed that Parish Councils could still make comments which would be considered by Officers in making their decisions, and that the “red card” system could still be used as a safeguard. Mr Wright queried whether there had been a full and proper consultation. Cllr Montyn advised that he had asked for a deferment of the matter so that the findings of the Task Group could be forwarded to Parishes.
Mr Parker reminded the District Councillors that they should listen to Parish views.
212. CO OPTION
On a proposal by Mr Parker seconded by Mr Shrubb, Mr Sadler was co opted to the Council.
213. MINUTES AND MATTERS ARISING
On a proposal by Mr Shrubb and seconded by Mr Parker, the minutes were agreed and signed by the Chairman.
214. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Montyn reported that he had asked officers to look at the removal of the hedgerow at Scott’s Farm, and that no enforcement action could be taken. He agreed to take up the complaints regarding parking enforcement with the officers concerned and also reported that the grasscutting at Marine Drive had now been done. Mr Parker asked for an update on the situation regarding travellers and Cllr Purnell briefed the meeting on current issues and the need for a transit site.
215. CLERKS REPORT
(a) Allotments
Mrs Megeney reported that there was currently 1 vacant plot and a short waiting list. Some plots were not cultivated but this was being dealt with. Members agreed to the specification for hedge cutting at the Allotment site and the Millennium Meadow quotes to be considered in September.
(b) Footpaths and Open Spaces
Members noted quotes for survey of trees as follows
Contractor A £795.00
Contractor B £752.50
On a proposal by Mr Shrubb, seconded by Mr Buckland it was agreed to ask Contractor B to carry out the tree hazard survey. It was agreed that Mr Pine would accompany the surveyor.
Regarding the future maintenance of the public conveniences, Mr Shrubb and Mr Martin were still in negotiation with West Wittering Estates. Mr Hammett confirmed that the matter was being discussed at the Board meeting on 19th July 2013 and Mr Martin agreed to provide a firm proposal for this meeting. Mr Martin asked Mr Shrubb, Mrs Barrett and Mr Pine to consider a planting scheme to enhance the area and approve the appearance of this part of the village green.
(c) Sportsfield Management
Mr Buckland referred to the planning application for the tennis courts which was being prepared. He reported that the Football Club has expressed concern over the position of the Youth Football pitch and it and agreed a site meeting was required. The Chairman expressed concern over H&S risks to users of the playground and it was agreed to consult with RoSPA regarding this. The Chairman opened the meeting to allow Mr Waller to address the Council. He expressed concern that the youth pitch would be sacrificed for the tennis courts however the Council stated it did not wish to do this and encouraged the Clubs to meet with the Working Party.
Members also discussed the proposed letter to be sent to Channel Services and agreed it should be sent. Mr Wright proposed that the outstanding work required should be completed up to the value of £250; this was seconded by Mr Parker and all agreed.
Regarding H&S risk assessment for the Cricket Club and Croquet Club, Mr Shrubb agreed to meet with them to discuss.
Members also considered a request for a sign for the Croquet Club at the entrance to the Millennium Meadow as per the design submitted. On a proposal by Mr Parker and seconded by Mr Shrubb, this was agreed.
(d) Snowhill
The Chairman reported that he had met with Mr Trevor Leggo of SALC regarding the fencing of the inter tidal duct. He explained that the fencing must be substantial and that the water’s edge must also be fenced with the appropriate H&S signage.
(e) Memorial Hall
Noted that barriers were to be erected at the entrance and exit to the car park.
(f) Finance
No items
(g) Village Green
No items.
(h) Twinning
No items
(i) Communication and Web site
No new items at present however the Chairman reported that the Neighbourhood Plan team would like to utilise part of the Parish Council web site. This was agreed.
(j) Footway Lighting
Mr Sadler agreed to join this working party.
(k) East Head/CIAG/Wittering Flood Defences
Mr Shrubb attended the meeting of the Harbour Conservancy for the presentation by Dr Malcolm Bray regarding the recycling of East Head including sand nutrition and tidal scouring. The use of rock to replace breastworks was also discussed.
Members also noted that F/P No. 1 was open and new planting would take place in the autumn
(l) Emergency Planning
No items
(m) Peninsula Forum meeting
No items.
216. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
(b) Letter re signs on Village Green
Members noted a letter from a resident concerning signs placed on the Village Green. Mr Parker stated that no commercial signs should be allowed but would support signs for non profit making or charitable organisations. It was agreed that permission should be sought from the Parish Council before placing such signs on the Green.
(c) Pound Rd TRO
Members noted that the TRO team were waiting for the Church to respond to the proposal to lift the restrictions on a Sunday morning.
(d) Letter re Village Green and precept
Members noted this letter and explained that CDC mow the area around the public conveniences and do not pick up grass cuttings. Mr Wright supported the Parish Councils contractor doing this mowing in future and that the grass cuttings should be collected. Members accepted that there would be an additional cost for
217. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| British Gas | Pavilion | 334.02 |
| Mrs M Waller | Caretaker | 200.00 |
| Mr M Waller | Litter picking June | 100.00 |
| English Gardens | Pavilion | 40.00 |
| Mrs J Brown | Clerks salary and expenses | 872.67 |
| HMRC | Liabilities | 121.19 |
| Wicks Farm | Mow Sportsfield | 196.50 |
| Mr S Ruff | Footpath strimming | 210.00 |
| Mr S Ruff | Repair fence posts – play area | 120.00 |
| Mr S Ruff | Mowing Village Green and play area | 230.00 |
| Wicks Farm | Repair Allotment gate post | 30.00 |
| Wicks Farm | Materials – Pavilion | 17.94 |
| Wicks Farm | First Aid items | 13.88 |
| ICSA | Clerks membership | 275.00 |
| TOTAL | 2761.20 |
(b) On a proposal by Mr Pine, and seconded by Mr. Wright payment of the above accounts was authorised by the Parish Council.
218. OTHER ITEMS FOR DISCUSSION
(a) Businesses in West Wittering
Mr Parker raised the subject of businesses in West Wittering which were not gaining advantage from visitors who spent all day on the beach. He felt that the Car Park queues caused businesses to lose trade rather than benefit. He asked if West Wittering Estates could allow visitors in and out of the Car Park during the day.
(b) Key Safe – Snowhill
Mr Pine reported that this was now in place and the Clerk was asked to notify the Emergency services.
219. OPEN FORUM
Mr Shoosmith thanked the Council for considering picking up the grass cuttings around the public conveniences.
He also reported that the open space in Rookwood Rd was very untidy.
Mr Hammett agreed to look into the subject of allowing cars to leave and re enter the car park..
There being no further business for discussion the meeting closed at 9.00 pm.
Signed: ……………………………………………………………………………. ………………….. Date: ………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 1st August 2013 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk