Friday, July 29 2011
Minutes July 2011
WEST WITTERING PARISH COUNCIL |
07/11 |
MINUTES of the Meeting of the Parish Council, held on Thursday 7th July 2011 in the Sports Pavilion, Rookwood Road, West Wittering.
PRESENT: Mr. R. Shrubb, (Chairman), Mr. K. Martin, (Vice Chairman) Mr. D Wright, Mr. W. Buckland, Mr. I Parker, Mr. C. Pine, Mrs S. Smith, Mrs. K. Simmons and 12 members of the public. Cllr Montyn and Cllr Marshall were also in attendance.
71. APOLOGIES FOR ABSENCE
Mrs C. Megeney
72. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Wright declared a personal interest in the planning application for Breezelands and New Timbers. Mr Shrubb and Mr Parker declared an interest in the planning application for Pound House
73. PLANNING APPLICATIONS
(a)
| List no | Reference | Application details |
| 22/11 | WW/11/01807/FUL | Anvil Gate Chapel Lane West Wittering Chichester
Demolish existing bungalow and erect new two storey house on approximate footprint of bungalow COMMENT re cladding |
| WW/11/01861/PLD | Dianthus Shore Road East Wittering Chichester
Erection of detached garage |
|
| NO OBJECTION | ||
| WW/11/02225/DOM | Breezelands West Strand West Wittering Chichester
Replacement of existing single storey side extension and lean – to with one and two storey side extension. |
|
| NO OBJECTION | ||
| 23/11 | WW/11/01925/DOM | 37 Elmstead Park Road West Wittering Chichester PO20 8NQ
Single storey rear extension to form link between existing house and garage. COMMENT No objection providing extension not used as a separate unit of accommodation. |
| WW/11/02139/FUL | Pound House Pound Road West Wittering Chichester
Change of use from A1 (shop) to A3 (food and drink) to form coffee shop and delicatessen, including a new decking area at front |
|
| OBJECTION re parking | ||
| WW/11/02303/PLD | 27 Russell Road West Wittering Chichester West Sussex
Provision of 2 no. new roof dormer windows to rear of property roof. NO OBJECTION |
|
| 24/11 | WW/11/02122/FUL
. |
New Timbers And Windrode East Strand West Wittering Chichester
Proposed replacement dwellings for New Timbers and Winrode and garden sheds, swimming pool, timber decking, fencing and associated landscaping. |
| COMMENT re screening and overlooking. | ||
| 25/11 | WW/11/02370/PLD | Ellanore Lodge Ellanore Lane West Wittering Chichester
Installation of 8 no. solar PV panels on rear pitched roof of property. COMMENT re finish on panels. |
| 26/11 | NONE | |
74. MINUTES
On a proposal by Mr. Martin, seconded by Mr. Buckland, the minutes were approved and signed by the Chairman.
75. DISTRICT AND COUNTY COUNCILLORS REPORTS
Cllr Montyn reported on the National Highways and Transport survey currently being undertaken by WSCC. He confirmed there had been over 5000 responses to the impact assessment on subsidised bus services and that Pound Rd should be included in next year’s maintenance programme for surface dressing. Mr Martin asked about the forthcoming LDF consultation and proposed a small Working Party should meet and prepare a draft response for consideration at the meeting in September. This was seconded by Mrs Simmons and members agreed Mr Wright, Mr Martin and Mrs Simmons would make up the Working Party.
Cllr Marshall reported on the meeting with Stagecoach regarding the reduction in bus services. It was noted that an early evening Sunday service may be profitable. Mr Wright felt that it was unfair that the subsidy on the Manhood Peninsular was being withdrawn. Mr Parker asked Cllr Montyn what the exact level of subsidy was on the Wittering routes which were affected. Cllr Montyn reported that the decision would be made on the 18th July and that routes across the whole county would be scrutinised. Mr Wright urged Cllr Montyn to represent the best interests of West Wittering when making his decision.
76. CLERKS REPORT
(a) Allotments
Mrs Smith reported that Plot 66 and Plot 50 had been re let. Mr Wright asked about rabbit control. This was still being investigated.
(b) Footpaths and Open Spaces
There was no further update on the extension to the E/W path and the Clerk was asked to contact WSCC. Mr Pine confirmed he would carry out the survey for the seat maintenance work.
(c) Sportsfield
Members noted the report and recommendations from the Sportsfield WP after their meeting with all the user clubs, a copy of which is attached to these minutes. Mr Wright proposed that the Council agree with the recommendations and in addition investigate the need for CCTV at the Pavilion. This was seconded by Mr Parker and all agreed.
(d) Snowhill
No items to report.
(e) Memorial Hall
No items to report.
(f) Finance
No items to report.
(g) Village Green
Mr Shrubb reported that CDC has identified Japanese Knot weed on the Village Green. It was agreed that Mr Ruff would be asked to spray it with weed killer each time he mowed the Village Green.
(h) Twinning
No items to report.
(i) Web Site and Communications
Mr. Martin reported that the Working Party had met to prepare the next newsletter. He had one quote for printing and enveloping of £624, and £810 to include postage. In addition he would investigate whether the Environment Agency could contribute towards this. The Working Party would also look into an appropriate delivery database to ensure all households received their copy.
On a proposal by Mr Parker, seconded by Mr Wright, the Chair and Vice Chair were authorised to incur expenditure up to the amount detailed in the quote.
(j) Footway Lighting
The Clerk reported that the work on part night switching had been completed.
(k) EHCIAG/EA Flood defences
No items to report.
(l) Emergency Planning
No items to report.
(m) Summerfield Rd Project Liaison
Members noted a request from the Construction Company to move one of the footway lights owned by the Parish. It was agreed that the Chairman and Vice Chairman would deal with the matter.
77. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Integrated Coastal Management Zone (ICZM) Consultation
Mr Martin reported that he had previously circulated the Councils response and the comments from the Manhood Peninsular Forum had taken some of the comments on board
(b) Community Action Plans
Mr. Martin reported that this matter had come up at the recent meeting of the CDALC and asked Members to let him have issues to include in a Community Action Plan.
(c) WW Croquet Club
Mr Shrubb reported that the Croquet Club had applied for a lease or licence from the Council as they were planning to relay the croquet and petanque rinks and invest in a programme to bring the facility up to standard. The Council noted that it had already agreed to consider granting a lease or licence providing funding was in place for the development. On a proposal by Mr Wright, seconded by Mr Martin it was agreed to grant such a lease or licence contingent upon the Club securing funding the terms of which would be agreed once funding was in place.
78. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| SWR Garden Services | Grasscutting | 370.00 |
| SWR Garden Services | Acre St Footpath – cut | 75.00 |
| SWR Garden Services | Repair patio and steps – Pavilion | 140.75 |
| J Hamper Potts | Litter picking May and June | 210.00 |
| ICSA | Clerks Subscription | 267.00 |
| Mr M Waller | Caretaking | 200.00 |
| Mr R Shrubb | Copying | 19.20 |
| C Tranchant | Pavilion Garden | 40.00 |
| Travis Perkins | Materials Pavilion | 83.52 |
| WSCC | Footway Lighting Maintenance | 1616.74 |
| Playsafe Playgrounds | Repairs Play area | 501.60 |
| Eradipest | Pest control | 648.00 |
| Sign Shop | No Parking signs | 57.60 |
| Shellcast Security | Repair shutters | 507.60 |
| SAS | Footpath maintenance | 7047.60 |
| SEC | Pavilion energy | 418.13 |
| Total | 12202.74 | |
(b) On a proposal by Mr. Martin, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
79. PARISH OFFICE OPEN MORNING
Members noted that the first Open morning had attracted 7 visitors and the next session would be held on Thursday 28th July between 11.00 and 1.00pm and Mr Pine would attend.
80. PLANNING
Mr Pine reported that he had attended the recent Development Control Committee (South) and that the planning application for Meadow Farm had been conditionally approved. The Committee did not feel that the size was detrimental to the visual amenity as it had been modified and reduced.
81. OTHER ITEMS FOR DISCUSSION
(a) Highways
It was agreed that the Chair and Vice Chair could negotiate and agree a price for the removal and storage of the salt bags with Mr Cobden.
It was agreed to write to WSCC again about the overhanging trees and branches on Chichester Rd. and also chase up the mowing of the edges of the new cycle path. Mr Wright thanked Cllr Montyn for his help in securing resurfacing of Pound Rd.
(b) Remembrance Day Service and Queens Diamond Jubilee.
On behalf on East Wittering and Bracklesham Parish Council Mr Wright extended an invitation to this year’s Act of Remembrance on 11th November. Members also noted that West Wittering Estates were planning to hold a commemorative event and Mr Pine agreed to act as liaison between the company and the Parish Council.
(c) Operation Airwalk
The Clerk reported that the recent speed awareness campaign had been successful. Mr Martin proposed a letter of thanks to West Sussex Fire and Rescue and Police.
82. OPEN FORUM
Mr Searle attended the meeting to ask permission for a mobile fish and chip van to use the Car Park at the Pavilion. Mr Wright asked for details of any covenants which may prevent such use. The Clerk was asked to research this and Mr Searle agreed to write to the Council with further details of his proposals.
There being no further business for discussion the meeting closed at 9.00 pm.
Signed…………………….…Chairman…………………..Date………………
The next meeting of the Parish Council will be held on Thursday 4th August 2011 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk
The recommendations from the Working Party for the Council to consider on
7th July 2011.
Rookwood Road Pavilion / Sportsfield
- 1 To obtain quote to relay the original slabs and or concrete the
field side with a sunken area to house a rubber grid mat. - 2 To investigate feasibility of CCTV.
- 3 Investigate ownership and test records of flood lights.
- 4 Obtain quote to repair roof.
- 5 Review legal position of gate.
- 6 Repair field barrier gate (dangerous).
- 7 Authorise Dyson to be serviced inclusive cost £79 to £89.
- 8 Get urinal repaired.
- 9 Obtain details of litter bins or replace missing tops/lids.
- 10 Remove moveable seats.
- 11 Get contractor to inspect ceiling and report.
Millennium Field
- 12 To allow the Croquet Club to lease their area of the Millennium
field.