Saturday, July 31 2010

Minutes July 2010

WEST WITTERING PARISH COUNCIL

MINUTES of the Meeting of the Parish Council held on Thursday 1st July 2010 in the Sports Pavilion, Rookwood Road, West Wittering.

PRESENT: Mr. R. Hutton, (Chairman,) Mr. R. Shrubb, (Vice Chairman) Mr. T. Tupper, Mr. D. Wright, Mr. J. Robertson, Mr. S. Colwell, Mr. K. Smith Mr. W. Buckland, and 10 members of the public. Cllr. P Montyn and Cllr G Barrett were also in attendance.

64. APOLOGIES FOR ABSENCE

Mr. K Martin.

65. DECLARATIONS UNDER THE CODE OF CONDUCT

Mr. Wright declared an interest in the item regarding Summer holiday activities.

66. PLANNING APPLICATIONS

Members considered the following planning applications. The decisions of the Council are set out below:

(a) List No. 22/10 NONE

List No.23/10

WW/10/02501/DOM Seafarers Roman Landing West Wittering, New ground floor conservatory extension and new detached single storey playroom. COMMENT Condition preventing use as separate unit of accommodation

List No.24/10

WW/10/02590/DOM Elinor Royce Way West Wittering – Two storey extension to front of property and conservatory to rear. NO OBJECTION

List No.25/10 NONE

67. PCSO REPORT

The Chairman opened the meeting to receive a report from PCSO Rose Bainbridge regarding recent crime levels.

68. MINUTES

On a proposal by Mr. Smith, seconded by Mr. Tupper members approved the minutes by a vote of 5 for with three abstentions and the Chairman duly signed them.

69. CLERKS REPORT

(a) Allotments

Mr. Colwell reported that he had obtained a budget figure for the fencing, and members agreed that possible grant funding should be pursued through the LEADER project. Mr. Tupper reported that all plots were let, and 2 NTQ’s would be issued for failure to cultivate. It was agreed that Mr. Tupper would arrange for these 2 plots to be cleared and re let.

(b) Footpaths and Open Spaces.

Mr. Shrubb asked for approval to arrange for strimming at the end of Marine Drive West and to mow the two corners of Piggery Hall Lane. This was agreed by the Council.

Mr.Tupper reported a complaint regarding brambles growing through fences backing onto the Sportsfield. It was agreed that the weeds would be cleared at some stage in the future. He also reported a request from the Football Club for permission to put a Pool table in the Meeting Room. Members discussed this and agreed to the request on a vote of 8 for and none against, with a review of its operation after 6 months. Members agreed that Mr. Ruff should be asked to trim the Sportsfield hedge, as well as asking Mr. Clay to cut the Millennium Meadow ditch and top the hedge.

(d) Snowhill

No items to report.

(e) Memorial Hall

No items to report.

(f) Finance

The Clerk’s salary review was postponed to the next meeting.

(g) Village Green

No items to report

(h) Twinning.

Mr. Wright reported that a visit to France was planned for 23rd October 2010.

(i) Web Site and Communications

Mr. Smith reported that a draft of the newsletter had been circulated. Several amendments were discussed, and on a vote of 7 for and 1 against, members agreed to remove the photo of “Merry Harbour” and also to use the “who’s who “item in a later edition. It was further agreed that Mr. Robertson’s report regarding flood defences should be included.

(j) Footway Lighting

No items to report.

(k) EHCAG and Pag/Head Coastal Strategy

Mr. Robertson reported on current issues emerging and the integrated coastal zone management group forming in Selsey, for the Manhood Peninsular. Mr. Shrubb reported the lack of shingle at Seagate Court and Mr. Tupper reported that the sea wall was in need of repair and it was agreed to report this to Chichester District Council.

(l) EA/Flood defences

No items to report.

(m) Emergency Planning

Mr. Smith reported that the plan was complete and waiting for CDC to complete H&S issues.

70. CORRESPONDENCE

Members noted that items as listed in the Clerks report had been circulated.

(a) Summer Holiday play scheme

The Chairman opened the meeting to allow Mr. Mavity to explain his proposals for summer play schemes at the Sportsfield. Mr. Smith supported the idea in principle, subject to the Council being satisfied that all appropriate checks, insurances and risk assessments were in place. Members agreed that Mr. Mavity would provide the information before finally agreeing to the proposals.

(b) Bench, near Witts End

Members noted a letter from Cakeham Estates regarding the seat at the end of Marine Drive outside Witt’s End and problems with litter and youths gathering. It was agreed to ask the Council’s litter picker to patrol this area more regularly.

Mr. Shrubb agreed to attend the seminar regarding the future of PROW and maintenance.

(d) TRO Pound Road/Rookwood Rd.

Members noted a letter from a resident of Elms Ride concerning the proposals and the Chairman opened the meeting to allow Mr. Bird to speak. He reported that the Church was still in discussion with WSCC over the proposals and Mr. Wright reminded the meeting that the Church had already supported the proposals as he had seen sight of an e mail confirming this. Cllr Montyn clarified the situation, explaining that after the pre consultation meetings earlier in the year the drawings had been amended. He also referred to the CLC approved report where the text explained the actual order and offered to supply a copy.

71. FINANCE

(a) Balances at 24/6/2010 – £70,554.33

(b) Accounts for payment:

(i) Mrs. L Waller Refreshments for meeting – £10.84
(ii) Wicks Farm Mowing Sportsfield – £357.20
(iii) Wicks Farm Cleaning materials – £43.36
(iv) C Tranchant Pavilion garden May – £40.00
(v) Southern Electric Pavilion – £394.78
(vi) SALC “Governance and Accountability” – £18.80
(vii) CDALC Subscription – £15.00
(viii) J Kenward Cleaning and bus shelters – £558.00
(ix) Channel Fire Maintenance of fire alarm – £150.92
(x) Mr. S Ruff Repair of bank and mowing – £680.00
(xi) J Hamper Potts Litter picking – £112.00
(xii) Viking Direct Ink and paper – £41.71
(xiii) British Gas Pavilion – £155.20
(ivx) SEC Lighting – £241.76

TOTAL – £2819.57

(c) On a proposal by Mr. Tupper, and seconded by Mr. Smith, payment of the above accounts was authorised by the Parish Council.

72. OTHER ITEMS FOR DISCUSSION

(a) Seat, Allotments

Mr. Tupper reported that the seat on the Allotment site required extensive repairs and that he would speak with Mrs. Harper to discuss the best options for its repair or replacement.

(b) Pavilion cleaning

Members thanked Mr. and Mrs. Waller for their work cleaning the Pavilion whilst the regular cleaner was away.

(d) Tree maintenance

Mr. Shrubb reported that the specification had been prepared and sent out for quotation.

73. OPEN FORUM

Mrs. Hadley asked members about overdevelopment of plots and Cllr Montyn explained that planning policy on backland development had not yet been altered.

There being no further business for discussion the meeting closed at 9.40pm.

Signed…………………….…Chairman…………………..Date………………

The next meeting of the Parish Council will be held on Thursday 1st July 2010 in the West Wittering Sports Pavilion, Rookwood Rd.

THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION.

COPIES OF ALL UNAPPROVED MINUTES AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk