Thursday, January 28 2016
Minutes January 2016
MINUTES of the Meeting of the Parish Council, held on Thursday 7th January 2016 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb (Chairman) Mr R Lewis, Mr D Sadler, Mrs H Codrai, Mr R Hutton Mr K Martin and 6 members of the public. Cllr, Hamilton and Cllr Montyn were also present.
1. APOLOGIES FOR ABSENCE
Mr I Parker, Mrs J Barrett Mr W Buckland
2. DECLARATIONS UNDER THE CODE OF CONDUCT – None
None
3. URGENT ITEMS – None
4. PLANNING
| List No | Reference | Application details |
| 50/15 | NONE | |
| 51/15 | WW/15/03821/DOM | Mrs Myra Codlin-Tate Englefield Royce Way West Wittering Proposed new gates WITHDRAWN |
| 52/15 | WW/15/04033/DOM | P. Scott And J. Meiring Briar Cottage Roman Landing West Wittering Reconstruction of roof space to create a new bedroom and en-suite bathroom. NO OBJECTION |
5. ENFORCEMENT MATTERS
Cllr Montyn noted concerns regarding the safety of the crossing at Sandpiper Walk especially at night The meeting noted that the Stage 3 Safety Audit would address these concerns and it was also noted that a large puddle had formed which was also adding to difficulties in crossing. The Clerk was asked to report this to WSCC Highways.
6. NEIGHBOURHOOD DEVELOPMENT PLAN – UPDATE
The Chairman reported that a meeting had been held on 6th January and that Mr David Galloway had agreed to be Chair with Mr Lewis Vice Chair. The new Steering Group had decided to meet with representatives from AiRS to discuss the quote which had been previously provided. On a proposal by Mr Shrubb and seconded by Mr Sadler the Council agreed to endorse the Steering Groups decision to meet with AiRS as the preferred bidder.
PLANNING APPEAL WW/02400/DOM Courts Haugh – Noted
7. MINUTES AND MATTERS ARISING
On a proposal by Mr Sadler, seconded by Mrs Codrai the minutes were agreed and signed by the Chairman.
8. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Hamilton reported on the CDC budget and details for the financial settlement from central government. She also reported on the charging rates for the CIL and recent grant of £10k to the MPP to develop a new coastal community team.
Cllr Montyn added that WSCC expected to increase its precept because of changes in government grants. The South Chichester CLC held on 6th January 2016 was attended by A 27 campaigners although the exact consultation routes and period had still not been announce by Highways England.
9. CLERKS REPORT
a) Allotments – No items to report.
b) Footpaths and Open Spaces – Noted that since the flood alleviation works Elms Lane had not flooded. Mr Shrubb also reported that ditches to the south of the Parish had been surveyed and the northern ditches were due to be done. He highlighted a problem in Rookwood Lane and it was agreed to get a further quote and see if further grant was available. It was reported that the highway adjacent to the Thatched Tavern had been flooded for some time; and agreed to report this to WSCC.
Regarding footpaths Mr Sadler reported that FP No. 1 was still very bad, and areas from Snowhill to Ellanore difficult to access. It was agreed to report this again to the CHC.
c) Sportsfield and Millennium Meadow –Noted that the planning consent for the tennis courts had been received. Agreed that the WP would meet to look at developing the scheme and investigate the management options and report back to the Council.
Regarding the issue of encroachment, the Council noted the draft form of words and agreed not to recover costs. On a proposal by Mr Shrubb, seconded by Mr Martin a majority of the Council agreed to use the form of wording supplied by Hedley’s. The Clerk was asked to prepare the appropriate paperwork.
Mr Hutton reported that the football pitch was flooded and asked that the football club be contacted regarding playing on the field in its current state.
d) Snowhill – Noted no further information regarding Coastguard Cottages had been received.
e) Finance – Members noted the budget monitoring reports circulated for information.
On a proposal by Mr Martin and seconded by Mr Hutton, accounts for payment were authorised as follows;
| Payee | Details | ||||
| RCA Ltd | Op Watershed supervision | 5432.40 | |||
| Mrs J Brown | Clerks Salary and mileage | 1081.28 | |||
| HMRC | Liabilities | 201.29 | |||
| Paine Manwaring | Replacement lamps | 235.16 | |||
| Mr C Tranchant | Pavilion garden November | 42.00 | |||
| Wicks Farm | Mowing Sportsfield | 196.50 | |||
| Airtemp | Service units | 432.00 | |||
| Mr D Waller | Litter picking | 100.00 | |||
| Mrs M Waller | Caretaking | 200.00 | |||
| Sussex Garden Care | Cricket field hedge | 630.00 | |||
| CDC | Paladin hire | 174.85 | |||
| Mr S Ruff | Clear cycle path Joliffe Rd | 100.00 | |||
| Mr S Ruff | Mowing | 240.00 | |||
| Mr S Ruff | Footpath clearance | 660.00 | |||
| TOTAL | 9725.48 | ||||
f) Budget and Precept 2016/17 – Noted the draft budget had been prepared and circulated to all Members following the Finance WP meeting in December. Mr Martin queried the amount included for village projects and suggested the sum for the landscaping of the triangle in Marine Drive should be reduced by £5k. Following debate it was agreed not to change the total sum included for all the identified projects.
g) Ona proposal by Mr Martin seconded by Me Lewis the precept for 2016/17 was agreed at £96713.
h) MPP Grant – Agreed that if further funding was sought then more information was required and the Clerk was asked to provide this for the next meeting.
i) Communication and web site – Agreed a social media policy needed formulating and a meeting with the web designers to start development work on the new web site.
j) Parish Assets/Footway Lighting – Noted that SEC/WSCC had suggested 2 new columns at the end of Royce Way. Mr Shrubb reported that since he had visited the site, he felt that these were not in the correct place and that a light was needed half way along the pavement in Elms Lane before the junction. Mr Martin suggested a meeting on site with SEC and WSCC should be arranged to agree the site.
k) Memorial Hall – No items to report
l) Twinning – No items to report
m) East Head/CIAG – Next meeting 11th January 2016
n) Emergency Planning – Mr Lewis reported that he had completed the updates. He asked for more detail regarding actual responsibility and it was agreed he should seek clarification from Cllr Graeme Barrett.
- o) Parish Church – No items
p) Peninsula Forum – Mr Sadler reported on the recent meeting and the proposed changes to District and County electoral boundaries.
10. –CORRESPONDENCE
Members noted items listed in the Clerks report had been circulated.
a) £SC Devolution – Noted
b) Changes to PCSO service – Noted
c) Letters regarding the proposed landscaping at Marine Drive – Noted
11. OTHER ITEMS FOR DISCUSSION
a) Poor Sevens Trustees – Mr Martin agreed to take over as the Charity correspondent from Mr Shrubb with Mr Sadler the parish nominated trustee.
12. OPEN FORUM
Noted parking and congestion in Church Rd during school drop off and pick up times, agreed to ask PCSO and Community Warden to monitor. Uneven footways and potholes; Agreed to ask the Highways Officer to attend a site meeting with Mr Shrubb to look at a number of issues.
There being no further business for discussion the meeting closed at 8.30 pm.
Signed:………………………………………………………………….. Chairman
Date: …………………………………………………….
The next meeting of the Parish Council will be held on Thursday 4th February 2016 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk