Monday, January 28 2013
Minutes January 2013
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council, held on Thursday 10th January 2013 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr. K Martin (Chairman), Mr Shrubb (Vice Chairman), Mr W Buckland, Mr I Parker, Mr D Wright, Mrs M Goodall, Mr S Jennings, Mrs J Barrett and 11 members of the public.
136. APOLOGIES FOR ABSENCE
Mr C Pine
137. COOPTION
The Chairman reported that Mrs Jean Barrett had applied for the current vacancy. On a proposal by Mr Wright, seconded by Mr Buckland, it was agreed to co opt Mrs Barrett to the Parish Council.
138. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Martin declared a personal interest in the item regarding footway lighting in Elms Lane and Mr Wright declared a personal interest in the item regarding the proposed TRO in Pound Rd.
139. PLANNING APPLICATIONS
(a) The Council discussed the following planning applications;
| List No | Reference | Application details |
| 49/12 | WW/12/04436/DOM | Ms J Edwards, 36 Howard Avenue West Wittering, Raise existing eaves level to facilitate additional accommodation in roof space, new dormer with Juliet balcony rear elevation, 2 no. small velux roof lights to front elevation. Addition of flat roof store to the south elevation (resubmission of planning permission 12/01681/DOM).NO OBJECTION |
| 50/12 | WW/12/04571/FUL | Mr And Mrs L And D Taylor And Roberts
Little Hale Farm Chichester Road West Wittering, Amendments to design approved under WW/11/03079/FUL for a replacement dwelling.NO OBJECTION |
| 51/12 | NONE | |
| 1/13 | WW/12/04621/DOM | Mrs C Phillips 30 Marine Drive West Wittering
Rear single and two storey extensions, replacement porch, change of roofing material from plain tiles to slate, stained weatherboarding changed to eternit weatherboarding.NO OBJECTION |
(b) Letters regarding future development – East Wittering and Bracklesham PC
The Chairman referred to a number of open letters regarding the above, which had been circulated to members. Mr Wright felt hat as these letters were aimed at persuading CDC not to permit large scale development then the Council should support the East Wittering and Bracklesham initiative. Mr Shrubb did not agree with the paragraph in the letters which asked CDC to stop determining applications. On a proposal by Mr Wright, seconded by Mr Buckland it was agreed to sign the letters as circulated on a vote of 5 for and 1 against. The Clerk agreed to inform East Wittering and Bracklesham about concerns over non determination of planning applications.
140. MINUTES AND MATTERS ARISING
On a proposal by Mr Parker and seconded by Mr Wright, subject to item 134 (a) being amended to add “It was agreed to ask CDC to enforce this breach of planning and reconsider taking enforcement action” the minutes were agreed and signed by the Chairman.
141. DISTRICT AND COUNTY COUNCILLOR UPDATE
No report.
142. CLERKS REPORT
(a) Allotments
Members noted that the Allotment Association had agreed to fit a new gate if the Parish Council could provide it. On a proposal by Mr Shrubb, and seconded by Mr Parker, the sum of £96 was approved for a new gate. Mr Shrubb agreed to provide a specification for minor works to improve drainage at the car park entrance and he proposed that the Chair and Vice Chair be authorised to spend up to £200 and that he would ask the contractors undertaking the works to the slipway to deal with this item. This was seconded by Mr Buckland and all agreed.
Members noted the kind contribution of £200 received from East Wittering and Bracklesham PC towards the costs of maintaining the allotments.
(b) Footpaths and Open Spaces
Mr Shrubb reported that a multi agency meeting regarding Sheepwash Lane was being held on 11th January. He also reported that a number of contractors had been sent the specification for works to footpaths.
(c) Sportsfield and Millennium Meadow
Members noted the quotes to resurface the car park at the Millennium Meadow as follows
Quote A – £3520
Quote B-£1500
Quote C – £1480
On a proposal by Mr Wright and seconded by Mr Jennings, members agreed to award the contract to C, for the sum of £1480. The Clerk reported that the play area repairs would be carried out shortly and that the H&S forms for the Pavilion had been sent to the caretaker .A request for a maintenance contract for the water softener had also been requested.
Regarding the moles on the Sportsfield, it was noted that quotes had been sought and a response awaited.
A request to start a small running group was considered. On a proposal by Mr Martin seconded by Mr Jennings, it was agreed on a vote of 7 for and 1 against to allow the group a month’s trial.
(d) Snowhill
Mr Shrubb reported that materials had been delivered and work would start in January. Members also discussed the type of lockable bollard to prevent unauthorised access which was still being researched.
(e) Memorial Hall
Mr Wright reported that the Chairman would be retiring and that the post would be vacant.
(f) Finance
Members noted that the draft budget had been circulated prior to the meeting. Mr Shrubb explained to changes to council tax grant which CDC had to deliver and the affect on precept setting for Parishes. This was taken into account by members as was the future proposals to limit the amount of precept which could be raised. Following discussion on a proposal by Mr Wright, seconded by Mr Parker, the Council agreed its precept for 2013/14 as follows;
Funding request £87693
Less grant £2578
Total precept £85115
The Chairman recorded his thanks to Mr Shrubb for his work in preparing the Councils budget.
(g) Village Green
Mr Parker reported that he made contact regarding the siting of a memorial seat on the Village Green. Members thanked Mr and Mrs Barrett for supplying the electricity for the Christmas tree on the village green.
(h) Twinning
No items to report
(i) Communication
The Chairman suggested that Mrs Goodall and Mrs Barrett would benefit from parish mapping training and asked if Mr Pine could organise this. Members noted that a link to planning applications was now on the web site under “planning under review”
(j) Footway Lighting
The Chairman reported that columns 18 and 20 in Rookwood Rd were not working and asked the Clerk to report this. The Clerk was also asked to chase up the requests for shading of some columns and also ask WSCC what the progress was regarding the Mayflower units.
(k) East Head/CIAG/Wittering Flood Defences
Members noted the terms of reference for the EHCIAG which had been circulated for approval. On a proposal by Mr Shrubb, seconded by Mr Buckland members agreed to approve these.
The Chairman reported that the next meeting was on 16th January 2013.
(l) Emergency Planning
Mr Buckland and Mr Parker reported that they had met and checked the current Emergency plan, in respect of volunteer contact details etc. Flooding in Elms Lane and Rookwood Rd (Malthouse corner) was noted.
(m) Neighbourhood Plan
The Clerk reported that the intention to produce a Neighbourhood Plan had been acknowledged and advertised in the local press.
143. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
(b) Pound Rd – possible TRO
The Clerk reported correspondence from WSCC regarding the possibility of altering the current TRO to include no parking outside properties in Pound Rd. Members noted the potential cost of £6k if the Parish were to support the process.
The Chairman asked if the proposals included removing the redundant yellow lines near the old school entrance, thus freeing up several more spaces, and as this was not clear, on a proposal by Mr Shrubb, seconded by Mr Parker, the Clerk was asked to check that the TRO included proposals to remove the lines near the school with WSCC.
(c) Request for additional footway lighting – Elmstead Park Gardens
Members noted a questionnaire and survey from Elmstead Park residents. Mr Shrubb proposed that the views of residents from Elms Lane and Royce Way should be included and that advice as to how to formulate the questions should be sought from WSCC, along with information regarding the feasibility and costs of additional lighting. This was seconded by Mr Buckland and agreed by Members. Mr Wright asked what powers the Council had to install footway lights, and Mr Parker suggested that repairs to the footway should be followed up in the meantime.
144. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| MMVS | Grant | 300.00 |
| WW PCC | Grant | 650.00 |
| West Manhood Venturers | Grant | 300.00 |
| Chichester and District CAB | Grant | 300.00 |
| MPP | Grant | 300.00 |
| 4 Sight | Grant | 300.00 |
| Twinning Association | Grant | 300.00 |
| WWCC | Mowing Millennium Meadow | 975.00 |
| Mr N Melton | Repair tap – Allotment | 9.28 |
| Fiberweb | Materials – Snowhill slipway | 489.54 |
| C Tranchant | Pavilion garden | 50.00 |
| British Gas | Pavilion | 231.53 |
| Viking | Materials | 44.81 |
| Allotment Association | Subscriptions | 315.00 |
| Southern Electric | Lighting supply | 227.08 |
| Mrs M Waller | Caretaking | 200.00 |
| TOTAL | 4992.24 |
(b) On a proposal by Mr Shrubb, and seconded by Mr Parker payment of the above accounts was authorised by the Parish Council.
145. TRAINING AND ACTION PLANS
Induction training for new Members was arranged for Friday 18th January at 4pm.
146. OTHER ITEMS FOR DISCUSSION
(a) Proposed tennis courts, Sportsfield
Mr Buckland reported that he was in the process of drawing up plans for the proposal and would present more information in February.
(b) Highways
Mr Wright reported a pothole in Cakeham Rd opposite “Barnside”.
(c) Community Warden
Mr Parker asked if the Community Warden could issue contravention notices for parking, litter and dog fouling and the Clerk was asked to research this.
147. OPEN FORUM
Mr Bird reported on the ongoing issue with flooding in Elms Lane.
Mr Tayler asked about progress on East Head.
There being no further business for discussion the meeting closed at 9.15 pm.
Signed:…………………………………………………………………..
……………………………………………………………………………. Date:
Chairman
The next meeting of the Parish Council will be held on Thursday 7th February 2013 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk