Monday, January 30 2012
Minutes January 2012
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council, held on Thursday 5th January 201 2in the Sports Pavilion, Rookwood Road, West Wittering.
PRESENT: Mr. R. Shrubb, (Chairman), Mr. K. Martin, (Vice Chairman), Mr. W. Buckland, Mr. C Pine, Mrs. C Megeney, and 7 members of the public. Cllr Montyn was also in attendance.
1. APOLOGIES FOR ABSENCE
Mrs S Smith, Mrs K Simmons, Mr D Wright, Mr I Parker
2. DECLARATIONS UNDER THE CODE OF CONDUCT
None
3. PLANNING APPLICATIONS
48/11 WW/11/04749/DOM
Mr And Mrs Johnson Lindfields Chichester Road West Wittering, Demolition of existing conservatory. Construction of two storey extension and roof terrace and conservatory
NO OBJECTION
WW/11/04849/DOM
Mr Eric Kump Hesperus Roman Landing West Wittering, Installation of photovoltaic panels on flat roof to existing garage.
NO OBJECTION
49/11 WW/11/04906/DOM
Mr Christopher Bell 34 Marine Drive West Wittering
Erection of new conservatory.
NO OBJECTION
WW/11/05062/DOM
Mrs Jackie Greenwood Hope House West Strand West Wittering Construction of pergola in front garden and pergola and deck in rear garden. COMMENT New boundary wall to be the same height as existing.
50/11 WW/11/04956/FUL
Mr And Mrs N Denman Thatchways West Strand West Wittering Replacement house and garage.
OBJECTION Overdevelopment of plot, mot in keeping
51/11 WW/11/04332/TCA
Mr Jeremy Pinchin Hayes House Cakeham Road West Wittering Notification of intention to reduce by 1m eastern sectors (back to boundary) on 1 no. Hazel tree and 1 no. Cherry tree.
NO OBJECTION
WW/11/04850/DOM
Mr K Savage 26 Eton Drive West Wittering Single storey rear extension plus conversion of garage.
NO OBJECTION
WW/11/05040/COU
Mr And Mrs R Enock Bramber Cottage Chichester Road West Wittering Change of use of room above garage from home office and store to single unit holiday let. COMMENT re condition preventing separate unit of accommodation.
4. HECTOR ALLEN
The Chairman announced the recent death of Hector Allen, past Chairman and District Councillor. The meeting observed one minute’s silence.
5. MINUTES
On a proposal by Mr. Martin, seconded by Mr Pine, the minutes were approved and signed by the Chairman.
6. COUNTY AND DISTRICT COUNCIL UPDATE
Cllr Montyn reported on parking issues in East Wittering since the introduction of LAPE and problems with parking on Northern Crescent. He confirmed that the District Council was looking at alternative solutions. Regarding public conveniences, he reported that officers had been tasked with achieving alternative ways of providing facilities including working with communities in order to find necessary savings.
7. CLERKS REPORT
(a) Allotments
The Clerk reported that only 1 quote had been received for hedge clearance and surface repairs. On a proposal by Mr Buckland, seconded by Mrs Megeney the quote of £560 was accepted.
(b) Footpaths and Open Spaces
The Clerk reported that WSCC had written again to the owner of Meadow Farm regarding the obstruction of the footpath but that there had still not been any response.
(c) Sportsfield
The Clerk reported that the quote for 2 new litter bins for the Sportsfield was £305 each plus installation. The Sportsfield Working party recommended the Glasdon type and design and on a proposal by Mr Martin, seconded by Mrs Megeney, it was agreed to order these bins.
(d) Snowhill
Mr Shrubb reported that he was still waiting for the new signs, and the Clerk was asked to remind Knights fencing to provide the posts.
(e) Memorial Hall
No items to report.
(f) Finance
Mr Shrubb reported that the Working Party would be producing a draft budget and recommendations for the 2012/13 precept. He asked members to give consideration to an increase linked to inflation and to let him have input as to possible village projects for the coming year.
(g) Village Green
Mr Pine reported that the Christmas tree was appreciated by many residents.
(h) Twinning
No items to report.
(i) Web Site and Communications
Mr Martin reported that the Council needed a licence for the Parish on line mapping service on the web site. The Clerk asked members to confirm that the web site hosting arrangements for 2012/13 should stay the same, which they did.
(j) Footway Lighting
No items to report.
(k) EHCIAG/EA Flood Defence
Mr Martin reported that recent storms had damaged some breastwork and that Chichester DC would be repairing these.
(i) Emergency Planning
Members noted the WSCC Winter Management Plan and the Clerk confirmed that volunteers working on behalf of the Parish Council would be covered by the Councils own insurers.
(m) Summerfield Rd Low Cost Housing Project
Members agreed that the sign up event should be early July 2012.
8. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
9. FINANCE
(a) Accounts for payment were authorised as follows;
Payee Details £
Allotment Association Subscription 236.00
Mr S Ruff Grasscutting and strimming 115.00
Mr S Ruff Ivy – Sportsfield 228.00
Mr S Ruff Clear gutters – Pavilion 25.00
Mr S Ruff Marine Drive West strim f/p 45.00
Southern Electric Footway lighting 234.42
CDC Paladin hire 135.20
Access by Design Web site hosting fee 09/10 141.00
Access by Design Web site hosting fee 10/11 141.00
Southern Electric Pavilion supply 281.28
Mrs M Waller Caretaking and refreshments 210.00
Advent Electrical Repair extractor fan – Pavilion 477.28
C Tranchant Pavilion Garden 40.00
British Gas Pavilion supply 132.78
Total 2441.96
(b) On a proposal by Mr. Pine, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
10. OTHER ITEMS FOR DISCUSSION
(a) Highways
Members noted potholes on Malthouse corner and overhanging hedges outside Emery Cottages and outside Romany, Piggery Hall Lane. The Clerk was instructed to report these to WSCC Highways.
(b) Peninsular Forum
Mr Martin reported that WWPC had hosted this meeting in December 2011 and that a summary of the business would be posted on the parish web site.
11. OPEN FORUM
Mr Morton reported that the Itchenor crossroads sign was in the adjacent ditch. Members noted a motor caravan parked in Elms Lane and the Clerk was asked to report this to the Police.
There being no further business for discussion the meeting closed at 8.00 pm.
Signed…………………….…Chairman…………………..Date………………
The next meeting of the Parish Council will be held on Thursday 2nd February 2012 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk