Thursday, January 04 2007

Minutes January 2007

01/07
WEST WITTERING PARISH COUNCIL

MINUTES of the Meeting of the Parish Council,
Held on Thursday, 4th January 2007 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R Hutton, (Chairman), Mr. R. Shrubb, (Vice Chairman), Mr. R. Holmes, Mr. T Tupper, Mr. D. Wright, Mr. D. Hopson, Mr. W. Buckland, Mrs. J. Harper, and 6 members of the Public. Cllr Montyn, Cllr Daws Chew and Cllr Jones were also in attendance.

1. APOLOGIES FOR ABSENCE
Mr. Robertson,
2. CODE OF CONDUCT
Mr. R. Shrubb declared his interest in the item concerning Scotts Farm caravan site.
3. MINUTES
Subject to the amendment to minute 90, read out by Mr Wright and attached to these minutes, on a proposal by Mr. Wright, seconded by Mr. Holmes, the minutes were approved and signed by the Chairman.
4. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mrs. Harper reported that she had a quote for a new gate and post. It was agreed one other quote was needed. Regarding tool boxes on plots it was agreed that these were permitted but had to measure 2mx1mx1m.
(b) Footpaths and Open Spaces
No items to report.
(c) Sportsfield Management
It was agreed to contact the consultants again re the ventilation in the changing rooms, and also WSCC re a suitable light for the car park. Regarding the Millennium Meadow, concern was expressed over the container and the second access which had not been reinstated.
(d) Snowhill
Mr. Wright reported that there were a number of boats still moored on the Parish chain, some in disrepair and causing damage to the beach and gabions. It was agreed to try and identify the boats to see if the Harbour Conservancy had any record.
(e) Memorial Hall
No items to report
(f) F&GP
The Clerk agreed to circulate dates for 2007.
(g) Village Green
No items to report
(h) Twinning.
The Clerk reported that a letter had been received from the Twinning Committee regarding grant and had not been considered at the last meeting. The letter had now been circulated to members and on a proposal by Mr Hutton, seconded by Mr. Tupper, a grant of £200 was agreed.
(j) Parish Plan
Mr. Hopson reported that he hoped to organise the first Working party meeting shortly, and would circulate an initial draft for the first meeting.
(i) Footway Lighting
No items to report.
(k) Traffic Management
The Clerk referred to a previously circulated draft set of terms of reference for this Working Party. It was agreed that these should be ratified at the first meeting of the group.
5. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.

(a) Letter re Speed limit, Chapel Lane
Members noted the consultation letter from WSCC regarding a proposed 30mph limit in Chapel Lane. It was noted that at least 10 additional repeater signs were legally required to enforce the limit. Mr. Shrubb agreed to circulate this information to all residents and collate the responses for the Clerk to formally respond to WSCC.
(b) District and Parish Council elections 3rd May 2007
Members noted that the Pavilion was to be used as a Polling Station for the above elections. It was agreed that the annual parish meeting would therefore be held on Thursday 10th May 2007. The Clerk was instructed to inform user clubs.
(c) Annual Meeting with Parishes – CDC 25th January 2007
It was agreed that Mr Hutton and Mr. Hopson would attend on behalf of the Parish.
(d) Letter re Cycle/footway – Cakeham Rd.
Members agreed that the Clerk should arrange a site meeting with WSCC to discuss how the project could be taken forward.
(e) WWRA – Letter re Pagham to East Head Coastal Defence Strategy
The Clerk circulated copies if a draft letter from WWRA to Chichester DC and the Environment Agency and asked the Parish Council to support the contents of the letter. Subject to a small amendment this was agreed.
6. FINANCE
(a) Balances at 28th December 2006 were £46034.73
(b) Additional accounts were passed for payment as follows; £
(i) Viking Direct Materials 90.38
(ii) Mr. Hamper Potts Litter 56.00
(iii) SEC Lighting 181.10
(iv) Mrs J. Brown Monitor 194.81
(v) Memorial Hall Hire 11.00
533.19
(c) On a proposal by Mr. Holmes, and seconded by Mr Shrubb, payment was authorised as follows;
(i) Clerks Report 279.12
(ii) Items above 533.19
(iii) Total 812.31
7. BUDGET 2007/2008
Mr. Shrubb circulated working papers for the budget 07/08. Following discussion on a proposal by Mr Shrubb, seconded by Mr. Holmes, a precept of £57450 was agreed.
8. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Scotts Farm – Update
Mr. Shrubb left the meeting. Mr. Wright reported that there had been no development since the tripartite meeting. Mr. Shrubb returned to the meeting.
(c) Planning Working Party
Members noted the decisions of the Planning Working party at its meeting on 4th January 2007 were as follows;
List No. List No. 48/06 WW/06/05049/DOM The Sidings, Elms Lane Change to garage roof from hip to gable.
NO OBJECTION
WW/06/05443/TCA St Peter and Paul Church Tree surgery to 1 horse chestnut and sycamore
NO OBJECTION
List No. 49/06 WW/06/05557/TCA Atherstone Cottage,
Elms Lane, fell 1 sycamore
List No. 50/06 WW/06/05497/DOM 4, Cullimore Close, single
storey side extension,
NO OBJECTION
WW/06/05650/DOM Fairfield Chapel Lane,
New pitched roof to existing
out houses.
NO OBJECTION
List No. 51/06 WW/06/05702/FUL Seagate Court, Shore Road,
Installation of glazed screens
and door system.
NO OBJECTION
WW/06/05716/DOM Three Pines, Rookwood Rd,
Removal of existing dormer
replacement to north
elevation.
NO OBJECTION

9. OTHER ITEMS FOR DISCUSSION
(a) Policing
Mr. Buckland reported a number of incidences of vandalism had occurred in East Wittering.
Members expressed concern over the lack of police presence.
(b) Highways
A number of areas of concern were reported to WSCC for action.
10. OPEN FORUM
Mr. Morton advised the meeting that all shareholders, season ticket holders and beach hut
owners had been sent information regarding the Coastal Defence Strategy.

There being no further items for discussion, the meeting closed at 9.00pm.

Signed…………………….…Chairman Date……………………

The next meeting of the Parish Council will be held on Thursday 4th January 2007
in the West Wittering Sports Pavilion, Rookwood Rd.

Amendment to Minute 90 of West Wittering Parish Council December 2006 Meeting

Proposed by: Mr. Wright
Seconded by: Mr. Hutton

At the meeting David Lowsley, Chief Engineer of Chichester District Council, spoke about the Coastal Defence Strategy and following his speech took questions. During the questioning Mr Lowsley was asked twice whether the District Council would erect the “levees” or earth banks before any removal of other coastal defences such as groynes in the vicinity of “the Hinge” or car park and on both occasions Mr Lowsley assured the Parish Council and members of the public who were present that that was the case and that no coastal defences whatsoever would be removed before the erection of the “levees” or earth banks.