Thursday, February 18 2016
Minutes February 2016
MINUTES of the Meeting of the Parish Council, held on Thursday 4th February 2016 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb (Chairman) Mr R Hutton (Vice Chairman) Mr R Lewis, Mr D Sadler, Mrs H Codrai, Mr W Buckland Mr K Martin and 4 members of the public. Cllr, Hamilton and Cllr Montyn were also present.
13. APOLOGIES FOR ABSENCE
Mr I Parker, Mrs J Barrett
14. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Shrubb declared and interest in the agenda item regarding grasscutting.
15. URGENT ITEMS – None
16. PLANNING
| List No | Reference | Application details |
| 1/16 | WW/15/04154/DOM | Mr & Mrs James & Jenny Mellor
Star Cottage Roman Landing West Wittering We Construction of a single storey rear extension. OBJECTION Access not clear, wrong address |
| WW/15/04178/DOM | Mr & Mrs D Armstrong Little House Cakeham Road West Wittering Single storey front extension and replacement fenestration. This is a reapplication of W/15/03454/DOM – COMMENT Retain trees | |
| 2/16 | WW/15/04172/DOM | Mr David Bayley 2 And 3 Malthouse Cottages Rookwood Road West Wittering Dropped kerb, driveway and parking for no. 2 and no. 3 Malthouse Cottages. COMMENT – dangerous site |
| 3/16 | NONE | |
| 4/16 | W/16/00102/DOM | Mr Julian DaVall 43 Russell Road West Wittering West Sussex Demolition of existing garage, construction of front, rear and side extensions, repitched roof with loft accommodation, garage and car ports. OBJECTION, overdevelopment and uneighbourly |
17. PCSO REPORT
PCSO Bainbridge updated the Council on recent issues that she had been dealing with.
18. NEIGHBOURHOOD DEVELOPMENT PLAN – UPDATE
Mr Lewis reported on the meeting held with representatives from AiRS. Noted that an updated specification and quote would be provided by AiRS and that the Steering Group would meet before the next Parish Council meeting to make its recommendation.
Mr Martin referred to the current consultation on site allocation preferred approach and it was agreed that he would gather comments and feedback and make the Parish comments on the consultation document.
19. MINUTES AND MATTERS ARISING
On a proposal by Mr Lewis, seconded by Mr Martin the minutes were agreed and signed by the Chairman.
20. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Montyn reported that a School Safety zone was programmed for the Church Rd entrance. He also advised that a new tranche of funds was being made available under Operation Watershed. Members noted that a request had been made to Highways England for a consultation event on the Manhood Peninsula. Cllr Hamilton referred to the CDC newsletter on CIL, and reported that Leisure Centres would be outsourced to Freedom Leisure to save money. She also agreed to find out the cost of additional grasscutting for Marine Drive car park.
21. CLERKS REPORT
a) Allotments – Noted a request to split 1 plot and replace a shed on the southern boundary, which was approved.
b) Footpaths and Open Spaces – Noted that the final account for drainage works in Elms Lane was still outstanding and discussed possible future sites, including Rookwood Lane and the culvert near Wests Cottages. Mr Hutton reported on progress at the Marine Drive site and explained that the licence was largely approved with the statutory undertaking consultation currently awaited. Mr Martin suggested that the Tesco community funding scheme was worth investigating. Regarding the ongoing maintenance of the public conveniences it was reported that a deep clean had been undertaken as well as repairs and replacements to lighting and plant, thanks to Mr Hutton for organising this. Further discussions with WWE PLC regarding cleaning had been held. Mr Shrubb reported that the cleaning was costing more than anticipated. He proposed that a sum of £125 per annum be made to WWE to cover additional cleaning costs, this was seconded by Mr Martin and all agreed. Noted that re painting was not considered necessary at this stage but the building would be re inspected later in the year.
c) Sportsfield and Millennium Meadow –Noted that the specification for the tennis courts had been produced and quotes sought. From 4 companies plus a quote regarding the alterations to the floodlighting. Mr Hutton also reported that he had investigated the management of a booking system. Regarding the ongoing issue of encroachment the Council noted that the Clerk had prepared letters and maps to send to the dwellings concerned. The Council also considered arrangements for grasscutting in 2016. It was agreed that the current contractors provided a good service and so there would be no change in 2016, but that competitive quotes would be sought for any additional requirements.
d) Snowhill – The Council discussed the winter beach maintenance requirements and on a proposal by Mr Shrubb seconded by Mr Martin agreed that 1 load of shingle would be approved cost to be shared with the Sailing Club at a cost of £178.85.
e) Finance – Members noted the budget monitoring reports circulated for information. Regarding a further grant for the MPP Mr Sadler reported that the parish was benefitting from the work being carried out to improve cycle and footpath access. On a proposal by Mr Martin and seconded by Mr Sadler it was agreed to grant £1074 in 2016/17.
On a proposal by Mr Martin and seconded by Mr Lewis, accounts for payment were authorised as follows;
| Payee | Details | ||||
| A W Aylmore | Cleaning, public conveniences | 206.53 | |||
| Travis Perkins | Materials | 4.65 | |||
| Chris Skinner Landscapes | Willow tree | 570.00 | |||
| Allotment Association | Subs | 35.00 | |||
| Website Success | Web site initial payment | 1080.00 | |||
| Viking | Stationery | 112.64 | |||
| Mrs J Brown | Clerks salary and expenses | 1097.41 | |||
| SWR Garden Services | Village Green | 120.00 | |||
| SSE | Footway lighting | 234.42 | |||
| Mr D Waller | Litter picking | 100.00 | |||
| Mrs M Waller | Cleaning Pavilion | 200.00 | |||
| TOTAL | 3760.65 | ||||
f) Communication and web site –Mr Martin reported on the meeting with the web site designers and that the first deign draft was awaited.
g) Parish Assets/Footway Lighting – Noted that a site meeting had been arranged for 5th February at 11.00am.
h) Memorial Hall – Noted the report from Mrs Barrett
i) Twinning – Noted the report from Mrs Barrett.
j) East Head/CIAG – Mr Martin reported that the works to replenish the beach had been completed.
k) Emergency Planning – Mr Lewis reported that he had completed the update. Mr Martin queried the actual roles and responsibilities regarding the Plans coordinator. Mr Lewis agreed to discuss this with Cllr Barrett.
l) Parish Church – No items
m) Peninsula Forum – No items
22. –CORRESPONDENCE
Members noted items listed in the Clerks report had been circulated.
23. OTHER ITEMS FOR DISCUSSION
a) Footpath No.1 – Erosion end of Marine Drive – Mr Buckland agreed to raise this with Natural England
b) Malthouse Cottages – Noted that the grassed parking area was being used to dump building materials. Agreed to ask the Community Warden to investigate.
c) Barrier – end of Joliffe Rd – Noted that this access was often blocked. Mr Lewis suggested a sign on the barrier to advise motorists not to block the access and it was agreed to ask CDC to provide this.
24. OPEN FORUM
No items
There being no further business for discussion the meeting closed at 8.55 pm.
Signed:………………………………………………………………….. Chairman
Date: …………………………………………………….
The next meeting of the Parish Council will be held on Thursday 3rd March 2016 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk