Wednesday, February 25 2015
Minutes February 2015
MINUTES of the Meeting of the Parish Council, held on Thursday 5th February 2015 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb, (Vice Chairman) , Mr D Sadler, Mr C Pine, Mr I Parker, and 7 members of the public.
14. APOLOGIES FOR ABSENCE
Mrs J Barrett, Mrs H Codrai, Mr W Buckland, Mr K Martin,
15. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Parker, WW/15/00133/FUL, Rookwood House
16. URGENT ITEMS
None
17. PLANNING APPLICATIONS
(a) The Council discussed the following planning applications;
| List No | Reference | Application details |
| 02/15 | WW/14/03175/ADV | Barratt David Wilson Land North Of Chaucer Drive West Wittering
Various advertising signage – 2 no. main sign medium, 4 no. flags and poles, 1 no. secondary sign medium, 3 no. secondary sign standard (parking), 2 no. hoarding’s, 1 no. secondary signage monolith signs, 3 no. secondary sign mini signs and sales and information centre front elevation sign chrome lettering. OBJECTION – out of character and too large for rural setting. |
| WW/14/04176/FUL | Mr C Purslow Witts End 65 Marine Drive West West Wittering Replacement dwelling and associated works. NO OBJECTION | |
| WW/14/04275/DOM | Mr And Mrs Kelly 73 Summerfield Road West Wittering Rear single storey extension and alterations.
NO OBJECTION |
|
| WW/14/04292/DOM | Mr Andrew Walters 10 Windsor Drive West Wittering West Single storey rear extension (in place of demolished conservatory) and new fence along the northern boundary returning to the house. NO OBJECTION | |
| WW/14/04308/DOM | Mr G Burigo New Coast House 35 Marine Drive West Wittering Chichester
Infilling of existing first floor Courod balcony. NO OBJECTION |
|
| 03/15 | WW/15/00016/DOM | Mr John Poland Fermain West Strand West Wittering Proposed extension and alterations to annex with storeroom extension to main house. NO OBJECTION; COMMENT – not to be used as separate unit of accommodation |
| WW/15/00018/DOM | Mr David Burley 27 Marine Drive West Wittering Proposed replacement Garage NO OBJECTION | |
| WW/15/00063/DOM | Mr and Mrs A Richardson Lamb Cottage Chichester Road West Wittering replacement ancillary building.
NO OBJECTION; COMMENT – not to be used as separate unit of accommodation |
|
| 04/15 | WW/15/00061/DOM | Mr & Mrs T. & E. Gatacre Strand House East Strand West Wittering Construction of granny annexe. .NO OBJECTION; COMMENT – not to be used as separate unit of accommodation |
| WW/15/00065/DOM | Mr & Mrs Sheppard 15 The Wad West Wittering Single storey extension to front of property and formation of new gable roof. NO OBJECTION | |
| WW/15/00116/DOM | Mr And Mrs M Bonning Snook April Cottage Roman Landing West Wittering Demolition of existing garage and conservatory. Construction of single storey extension to rear, two storey extension to east elevation and new porch entrance to North elevation.
NO OBJECTION |
|
| 05/14 | WW/15/00133/FUL | Mrs Emma Leslie Rookwood House Rookwood Lane West Wittering Approx 170m sea defence located above the mean high tide line. SUPPORT |
(b) Land at Clappers Lane – letter of objection
Mr Pine proposed that the Parish Council support the proposed letter of objection drafted by the Earnley Parishes consortium, and also send a separate letter from the Council itself. This was seconded by Mr Sadler and all agreed.
(c) Neighbourhood Development Plan progress.
Members agreed that the email concerning the current status of the plan must be sent to all members of the steering group as soon as possible. Mr Shrubb added that the information regarding progress must be included. He asked the Council if it was minded to defer a decision regarding the plans future until the situation regarding CDC’s Local Plan was clear. He added that the steering group needed to be kept informed if the Council decided to continue with the process. Following discussion Mr Sadler proposed that the new Council decide on the appropriate way forward in May 2015, this was seconded by Mr Parker and all agreed.
(d) Annual Parish Assembly 2015
Members noted that the date of 28th May 2015, as previously agreed was during half term and may not be convenient for the business community and people on holiday. Following discussion it was proposed by Mr Parker and seconded by Mr Pine that the meeting be brought forward to either Tuesday, Wednesday or Thursday week commencing 12th April 2015 subject to an appropriate venue being available.
18. MINUTES AND MATTERS ARISING
On a proposal by Mr Sadler and seconded by Mr Shrubb the minutes were approved and signed by the Chairman.
19. DISTRICT AND COUNTY COUNCILLOR UPDATE
No report.
20. CLERKS REPORT
(e) Allotments
The Clerk reported that a resident had reported damage to Ellanore Lane following construction work. Mr Shrubb reported he had inspected the damage caused to the edge of the surface alongside the Allotments. Following discussion Mr Parker proposed that the Clerk should write to the owners of the new property and ask if their builder will repair and make good damage caused as this was caused by large lorries using the Lane for access during construction. This was seconded by Mr Pine and all agreed.
(f) Footpaths and Open Spaces
Members noted that Operation Watershed work was progressing with the Project Manager appointed and a draft licence for properties in Elms Lane prepared.
Members considered quotes for repair to the twitten alongside Seagate Court as follows;
Contractor A – £1150
Contractor B – £775
Contractor C – £1375
On a proposal by Mr Parker, seconded by Mr Shrubb, it was agreed to award Contractor A the work.
Mr Shrubb reported that some footpath signs on Salterns Way had been vandalised and that the Conservancy would be replacing them.
Members also noted a complaint about dog fouling along the E/W path, and noted that the Community Warden would be using spray paint to highlight the offence and also put up some temporary no fouling signs. Following discussion it was agreed to ask CDC to quote for installing a further 2 dog waste bins along the path at sites to be agreed but near each end.
(g) Sportsfield
Members considered 2 quotes to repair the benches in the play area as follows;
Contractor A – £ 256.44
Contractor B – £ 605.00
On a proposal by Mr Parker and seconded by Mr Sadler, it was agreed to proceed with Contractor A.
Mr Shrubb reported that the lockable storage as recommended by Mrs Barrett would cost £249. On a proposal by Mr Parker, seconded by Mr Pine it was agreed to order the item as well as extra keys.
Members noted that the Pest Control contractor had attended to deal with moles.
It was reported that the paladin in the car park was being used for household and garden waste. Members noted that the unit could be locked if required however it was agreed to monitor the situation.
Mr Shrubb reported that the light switch to the floodlights required replacing as an urgent item as it was dangerous; members agreed that this work should be carried out as a matter of urgency.
(h) Parish Assets/Footway Lighting
Members noted that the Four Seasons store owner had been notified of the Council’s decision to list this as a community asset.
Mr Parker reported that several members of the public had queried the location of the new footway light in Elms Lane as it did not assist in lighting the footway to Elmstead Park Gardens. Following discussion it was proposed by Mr Sadler and seconded by Mr Pine that a further 2 quotes be obtained for a column at the junction of Elmstead Park Gardens and Elms Lane and also one on the corner of Royce Way and Elms Lane. This was agreed and the Clerk was asked to contact SEC.
(i) Snowhill
Mr Shrubb reported that he considered that 1 load of shingle would be sufficient for the beach maintenance this year. He agreed to liaise with WWSC regarding their input and report back at the next meeting with a recommendation.
Mr Shrubb also reported the request from WWSC regarding the current gate from the Car Park which was not large enough for the rescue boat to use. WWSC had asked to replace the access with a 3m gate. He opened the meeting to ask Mr W Tayler what his view was. It was agreed to seek further information and consider at the next meeting.
(j) Finance
No items
(k) Communication and Web site
Members noted the draft newsletter which had been circulated. Mr Sadler suggested that the current draft be rejected and that the Working Party should meet to discuss the content. This was agreed for 10th February at 6.30pm.
Regarding the web site, Mr Sadler gave a presentation on proposals for development of the Councils web site. Members discussed the benefits of a community web site and the use of social media and business links. Mr Pine felt that it would be best to start with a simple web site which had the potential to expand and develop. Mr Shrubb felt that development in this area was needed but asked that the WP develop a specification and outline of what the Council require which would need to be agreed before quotes could be obtained and thanked Mr Sadler for his presentation. Mr Parker proposed that the WP produce a draft specification for a web site for the next meeting of the Council with a view to approving this and then obtaining competitive quotes. This was seconded by Mr Sadler and all agreed.
(l) Memorial Hall
Mr Sadler reported that he had attended the recent Trustee meeting and that the Trustees were considering promoting the Memorial hall on social media.
(m) Twinning
No items.
(n) East Head/CIAG/Wittering Flood Defences
No items.
(o) Peninsula Forum
No items.
21. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
22. FINANCE
(b) Accounts for payment were approved as follows;
| Payee | Details | £ |
| Mrs J Brown | Salary and mileage | 992.37 |
| Mrs J Brown | Petty Cash 2014 | 75.60 |
| HMRC | Liabilities | 169.95 |
| Wicks Farm | Materials | 22.72 |
| Wicks Farm | Keys | 12.42 |
| A W Aylmore | Public Conveniences | 45.00 |
| Uni Guard | Fire system service | 108.00 |
| British Gas | Pavilion (amended) | 5.69 |
| PWC | Pavilion | 51.08 |
| WWCC | Grasscutting – Millennium Field | 975.00 |
| CDC | Paladin Hire | 162.50 |
| Wicks Farm | Black sacks | 19.06 |
| Mrs M Waller | Caretaker | 200.00 |
| Mr D Waller | Litter picking | 100.00 |
| Allotment Association | Subscriptions collected | 30.00 |
| TOTAL | 2969.39. |
(c) On a proposal by Mr Parker, and seconded by Mr. Sadler, payment of the above accounts was authorised by the Parish Council.
23. OTHER ITEMS FOR DISCUSSION
(d) West Wittering School
Mr Parker reported that he had a letter from the School regarding funds for repairs to the swimming pool. It was agreed to consider this at the next meeting.
24. OPEN FORUM
Members of the public expressed concern regarding parking in Pound Rd by customers of The Landing. It was agreed to write to the owner.
There being no further business for discussion the meeting closed at 9.05 pm.
Signed:…………………………………………………………….Date: ……………… ………………………………………………………….
The next meeting of the Parish Council will be held on Thursday 5th March 2015 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk